using spss in institutional research
DESCRIPTION
Using SPSS in Institutional Research. Presented by Joseph Meyer Director of Institutional Research Texas State University-San Marcos TAIR Pre-Conference Workshop Wednesday, February 28, 2007 South Padre Island, Texas. What We’re Going to Cover. Importing and exporting data Running reports - PowerPoint PPT PresentationTRANSCRIPT
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Using SPSSin Institutional Research
Presented by Joseph MeyerDirector of Institutional Research
Texas State University-San Marcos
TAIR Pre-Conference WorkshopWednesday, February 28, 2007
South Padre Island, Texas
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What We’re Going to Cover
• Importing and exporting data
• Running reports
• Exporting reports
• Using modular programming.
• Using macros
• Using scripts
• Using graphs (maybe a little)
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File
Open
Data
File name:cbm004_fall06Files of type: Excel (*.xls)
Import Data from MS Excel
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Export Data to MS Excel
File
Save As
File name:cbm004_fall06Save as type: Excel (*.xls)
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Types of Reports
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Categorical Variables
There are several commands that can be used to report categorical variables:
• Aggregate & Report (very painful)• Frequencies (simple, but inflexible)• Crosstabs (simple, somewhat flexible)• Tables & CTables (complex, flexible)
Examples in “Reporting Categorical Variables” SPSS program.
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Continuous (Scale) Variables
There are several commands that can be used to report scale variables:
• Reports (don’t go there)• Weighted frequencies & crosstabs• Descriptives• Tables & CTables
Example in “Reporting Continuous (Scale) Variables” SPSS program.
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Multiple-Response Variables
There are a couple of commands that can be used to report on multiple-response sets (MRSETS) of multiple-dichotomy & multiple-response data:
• Mult Response • Tables & CTables
Examples in “Reporting Multiple-Response Sets” SPSS program.
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Reporting Separately by Unit
There are other shortcuts that can be used to quickly and efficiently produce reports for many colleges, departments, and units in a hurry:
• Modular programming• Macros• SAX Basic Scripts
Examples in “Reporting Separately by Unit” SPSS program.
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Improving the Contents of Reports
String and number functions can be used to increase efficiency in programs, fit more information on a page, and make reports more understandable to readers:
• Any, Index, Range, Concatenate, Substring, Trim, Lower, and Upcase functions can help.
Examples in “String and Number Functions” SPSS program.
“Working with Long Strings” SPSS program.
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Improving the Look of ReportsDouble-click on table
Right-click on highlighted table
Table Looks
Edit Look
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Exporting Results
Examples in “Reporting Separately by Unit” SPSS program.
File
Export
File Name: ____________File Type: ____________
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SPSS Production Mode Facility
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Examples of Complex Reports
The techniques we reviewed can be used to create complex ready-to-release reports. Examples are:
• High School Feedback
• Retention and Graduation
• Fact Book
Examples in “Complex Reports” folder.
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More Examples
www.ir.txstate.edu
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More Resources
www.spsstools.net