using ehive to catalogue and share collection information
DESCRIPTION
eHive is a web-based system to manage cataloguing and access to collection information. It is particularly suited to small museums and consortiums working together. It provides easy options for converting legacy data and for updating the content from anywhere with an Internet connection. You can share collection records on custom WordPress websites or with larger projects such as the Australian National Library's Trove website.TRANSCRIPT
Paul Rowe
CEO, Vernon Systems
Regional Stakeholder Forum
Sydney
14th Nov 2014
Using eHive to catalogue and share collections information
South Auckland c. 1870http://www.aucklandartgallery.com/the-collection/browse-artwork/7268/south-auckland-landscape
Paul Rowe
CEO, Vernon Systems
Regional Stakeholder Forum
Sydney
14th Nov 2014
Using eHive to catalogue and share collections information
South Auckland c. 1870http://www.aucklandartgallery.com/the-collection/browse-artwork/7268/south-auckland-landscape
My office
Dedicated to Collections Management Software development
Vernon CMS: Catalogue in rich detail
eHive is a Software as a Service CMS800 museums worldwide
Collections management plus instant online access to collections
0.5 million records in eHive
Based in a professional data centre
Backed up daily in multiple cities
Escrow agreement puts the service in the hands of the users should it cease to operate
Limited IT resources & budget
Publishing to the web too hard
Run by volunteers who may want to contribute from home
Existing software too complex
IT infrastructure too complex
Each eHive account holder has their own login to create and edit object records
Screens tailored to common collection types:
Art
Archives
Archaeology
History
Library
Photography and Multimedia
Natural Science
Object cataloguing
Acquisition tracking
Maintain lists of terms to standardise your cataloguing
Upload object and account (organisation) images, create square cropped images
User forums, eHive workshops, online help and videos
Bulk import via XML or spreadsheet
Export in text, Excel, PDF and XML formats
Getting data in and out
Public demand and expectations for online access is high
Pressure for heritage organisations to engage further with their communities
To simplify traditional web publishing from a CMS, we created a the eHive online CMS and securely fenced it off.
Simply choose what to reveal, and what to keep private.
All of the Hall of Fame’s records are available to the public via eHive
Collection records in eHive are fed directly into a WordPress site
Simply log into your eHive account to instantly update records
Link to other eHive account holders to form a community; no IT set up required.
Communities can span a geographical region....
...or bring together collection items relating to a certain theme
Wow, the lady in the back row in the middle is my great, great, great grandma!! This is Jeremiah Callaghan from Boherbue,
Cork, Ireland. Buried in the Southern Cemetery, Dunedin (Callahan). Married to Jemima McLeod from Wick, Scotland. Lived 4km south of Owaka on the lake with his son John and Jeremiah.
Striatic on Flickr
Engagement
Re-use the information in many wayseHive provides tools to build custom applications
Clearly mark the copyright licence that applies to each record
Pages include data to support easy sharing via social media
Data harvesting in eHive
http://www.flickr.com/photos/matze_ott/1841491996/
Integration with the National Library’s Trove website
Transparency: Share what you have
Let your community know what you’re working on
Metrics: Full access to Google Analytics statistics for your own public content
Future Plans
- Select specific object images to publish
- Organise and save lists of records
- Advanced Search features on multiple fields
- Redesign for mobile and tablet access
- Catalogue from anywhere with an Internet Connection
- Support from collections management software specialists
- Share content, build branded sites
- Develop custom applications
Paul Rowe
Vernon Systems
@armchair_caver
www.vernonsystems.com
www.ehive.com
Thank you
Royal Australian Navy epaulettesTweed Regional Museum