using charts in excel - excel 2007
TRANSCRIPT
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University of Bolton
Using Charts In
Microsoft EXCELSchool of the Built Environment and Engineering
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There are several ways of presenting statistical data in chart form, though the intendedinterpretation of the information will generally determine the type of chart to be used.
This workbook attempts to demonstrate some of the chart forms available using thefollowing sections.
1.0 Getting Started
2.0 Making a Chart and Adding Labels
3.0 Formatting Axes
4.0 Changing the appearance of the chart
5.0 Taking the Chart into a WORD Document
6.0 Changing the Type of Chart
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1.0 Getting Started
You need to be in Excel Type in the following data.
Place the cursor into cell A10 (or any of the cells containing a value)
2.0 Making a Chart
Goto Insert Chart and select Column
1. SelectColumn
1. This titlegoes into cellA1
3. Beforeentering 5-14you will needto format the
cell for textin ut.
2. RightJustify thevalues in
each cell
4. Centre thetext in thiscolumn
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Excel will automatically insert the chart above.
You will notice that a new tab has appeared on the ribbon at the top of the screen calledChart Tools, we will use this now to make our chart how we want it.
3.0 Editing a Chart Labels
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
0-4 5-14 15-24 25-44 45-64 65-74 75-84 85+
Female
Male
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You can add Chart Titles byselecting one of thepredetermined options, click
the arrow to view moreoptions. Try this first.
We will now look at adding our titlesusing the Labels section in the
Layout ribbon.
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Type in the Axis TitleAge Group
Repeat the above
process, using the AxesTitles option
Select Title Below Axis forthe horizontal axis
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The spreadsheet should now resemble the following:
Edit the chart Titles further to produce the following:
80%
90%
100%
Male - Female Population Data
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3.0 Formatting Axes
Select the Font option first and then try the Format Axis
1. Place cursor onX-axis and RIGHTCLICK the mouse
2. Select Format Axis1. Select the Font Folder
4. The Font Size
should be 10
1. Select theFont Folder
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1. Have a look atall the options.Axis OptionsNumberFillLine ColourLine StyleShadow
3-D FormatAlignment
Experiment witha few differentstyles andcolours of lines
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4.0 Changing the appearance of the chart
1. Place Cursorover chart areathe press the
RIGHT-HANDmouse button.
2. Select Format
Plot Area.
1. Have a look atall the options.FillBorder ColourBorder StylesShadow3-D Format
Experiment with
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Using the feature described above
Edit the chart so that it resembles the following:
5.0 Taking the Chart into a WORD Document
Open a new Microsoft WORD document.
Return to EXCEL, whilst in the EXCEL document
1. Place Cursor ontoCh A d RIGHT
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The Chart will now be copied to the clipboard.
Return to the WORD document
Position the cursor at the point in the document where the chart is to appear
Goto Paste
The chart should appear in the WORD document at the required location.
6.0 Changing the Type of Chart
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
0-4 5-14 15-2425-4445-6465-7475-84 85+
Precentaga
Males to
Females
Age Group
Male - Female Population Data
Female
Male
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The resulting chart will appear as follows
50000
60000
Male - Female Population Data
3. Select the line type chart
4. Select OK
Note that theY-axis nowshowsactual
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Produce the following Chart presentations of the same data
0
10000
20000
30000
40000
50000
60000
PrecentagaMalestoFemales
Age Group
Male - Female Population Data
Male
Female
40000
60000
80000
100000
Female
lestoFema
les
Male - Female Population Data
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EXERCISE
Now attempt the following pie chart:
25-44, 33%
85+, 1%
Craggy Island - Male Population through the age ranges
0-4
5-14
15-24
25-44
45-64
65-74
75-84
85+
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7.0 Presenting Population Data
We will now demonstrate how the following chart is produced; though you may
attempt the chart without instruction if you feeling confident.
Whilst still in EXCEL Take the cursor into cell E4 enter the formula =-1*B4 PressEnter.
(i.e. We want the value9481 to appear in cell E4)
Copy the formula held in E4 into the cell range E5:E11.
9481
21105
16522
50935
39011
10924
5531
1047
8927
19901
15851
47705
38580
12858
9453
60000 40000 20000 0 20000 40000 60000
0-4
5-14
15-24
25-44
45-64
65-74
75-84
85+
Population
AgeBands
Population Data for the Ward of Craggy Island
Female
Male
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Go to InsertChart to receive the chart wizard
1. Select Bar2. Selectthis sub-type
3. Next
1. Selectthe Seriesfolder
2. To furtherdemonstrate howeach series is addedand specified, it is
worth removing anyexisting ones fromthe list.To do this, firstselect each one then
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Addand name a new series:
Specify the Category (X) axis labels
3. =Sheet1!$A$4:$A$11should appear here
4. Left-clickhere to acceptthe entry andreturn to theSource Data
2. With the mouse, select the cellrange A4:A11
T
hisisthe
Xa
xisforthis
type
ofchart
1. Add
2. Left-click hereto go to the
spreadsheet toselect the cellcontaining theword Male
3. Select the cell E3
4. =Sheet1!$E$3should appear here.
5. Left-click
here to acceptthe entry andreturn to theSource Data
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The Source Data dialog box should resemblethe one below:
Using the same approach add a second seriesfor the female population and obtain thesettings below:
When complete select the Next button
Cell C3
Cell rangeC4:C11
Shouldremain Cell
range A4:A11
1. Enter PopulationData for the Ward ofCraggy Island
2. Enter Age Bands
3. Enter Population 4. Next
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The chart should now look something like the one below:
To show Data Labels
Right-click on the blue horizontal bars whichrepresent the the Male population and selectFormat Data Series
Repeat the exercise for the Maroon horizontal barswhich represent the Female population.
Making Negative values positive
Negative values can be made positive within a chart by formatting the numbers so that they appearRED when the number becomes negative. This is done as follows
1. Select the DataLabels folder
2. Select
Value
3. OK
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THE FINISHING TOUCHES
Population Data for the Ward of Craggy Island
21105
50935
39011
8927
19901
15851
47705
38580
12858
9453
3521
16522
9481
10924
5531
1047
60000 40000 20000 0 20000 40000 60000
0-4
5-14
15-24
25-44
45-64
65-74
75-84
85+
AgeBands
Population
Female
Male
Remove theborder
Make the titlesmaller
Underline
the X axistilte
Make the Bar colourred so that it is
consistent with thered data labels andaxis labels (belowzero)
Make the barcolour blue
Make the Female data labels blueso that they are consistent withthe bar colour
Make the axis labels blue sothat when positive, they areconsistent with the bar and
label colours
It may be necessary tomove some of the labelsout so that they dont
obscure the X axislabels
Make all axis labels and data labels a size that improves thegeneral appearance