Users’ Office News

Chris Onions

ACCU

June 10th, 2009

22/04/23 2

Issue of Cartes de legitimation type P

• The DocLeg system was used for the first user (USER/UPAS) requests for the new “Cartes de legitimation of type P” on April 6th

• “Attestations de Fonctions (AF)” are now being replaced at CERN contract renewal time

• 210 cards have been issued for users (as of last week)

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Issue of Cartes de legitimation type P (2)

• Starting to inform USERs of the possibility of replacing the AFs before contract renewal– Users are being invited by e-mail to choose a time

slot for an appointment – Started with AFs expiring in 2011 (Jan, Feb, Mar, Apr)

• Reminder– Credit card format (see next slide)

– Family members now receive individual cards with photos (must be taken at building 55)

– The User must come to the Users’ Office to collect and sign the card

– The e-mail warning of contract end informs users of the steps to take

Example of card

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Carte réservée au personnel scientifique du CERN et famille Carte de légitimation de type "P" (à bande bleue avec une barre blanche)

Ci permits

• The new CL gives the right for family members residing with a user in Switzerland to obtain a Ci permit

• Children must have entered CH and been in possession of an AF or CL before the age of 21

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Ci permits - procedure

• Complete a DEMANDE D'ATTESTATION ("Permis Ci")

• Write a cover letter to the Swiss Mission

The above can be obtained from the Users’ Office

• The Swiss Mission sends the attestation to the home address of the user

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Ci permits – procedure (2)

• When the family member finds a job, they must go to the OCP with:– The “DEMANDE D'ATTESTATION”– Their CL

• The OCP will deliver a Ci permit, in exchange for the CL

• If the family member has another Swiss permit (e.g. B permit) it must be exchanged for a Ci permit

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Ci permits – procedure (3)

• The Ci permit is only valid up to the end of validity of the CL

• If the CL is extended, the Ci permit can then be extended at the OCP

• At the end of the CERN contract, all family members must return their CLs and any Ci permits

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22/04/23 9

Pre-Registration Tool (PRT)

• Docleg took priority

• Work should re-start on this soon

• introduction not before Autumn

Termination of contracts

• When a User does not extend their CERN contract we give them a grace period before terminating the contract

• Now that a User can renew via EDH remotely, this grace period is gradually being reduced

• The User’s CERN access card is in any case invalid after the contract end date

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Invitation letters/visas

• The list of signatories for official invitation letters has been updated

• Each LHC experiment now has a person who can sign

• The model invitation letters on the Relations with the Host States Service website have been updated– The text has been adapted to changes

following Switzerland joining Schengen22/04/23 11

22/04/23 12

Miscellaneous

• Important changes made recently on the web site:– Visa information updated– Document “Before Coming to CERN”

updated accordingly

• Users’ Office webcam replaced– Password now required, seehttp://cern.ch/ph-dep-UsersOffice/Webcam.htm

Users’ Office 20th Anniversary

• The Users’ Office was set up in July 1989

• We will celebrate the 20th anniversary on Tuesday, September 8th, the day before the next ACCU

• ACCU delegates will be invited

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Safety courses

• The safety video shown in building 55 was suppressed at the end of March

• The new safety course for newcomers is obligatory for access to the CERN sites and is now available online:– With AIS login: accessible from any computer (office,

home, etc.) on SIR (Safety Information Registration, http://sir.cern.ch )

– Without AIS login: some freely accessible computers are available at the kiosk on the ground floor of building 55, R-002 (CERN access card required)

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Safety courses (2)

• The 3 levels available online:– level 1 : Safety at CERN– level 2 : General risks– level 3 : Specific risks

• The set “level 1 and 2” (Basic Safety), is obligatory for all.

• Level 3 is obligatory for all except administrative staff

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