User Manual for Philips Dictation Recorder for BlackBerry®

Version 1.6.0.0 from 11/18/2009

Table of Content 1  Introduction 3 1.1  Record and Edit Dictations via BlackBerry® 3 1.2  Receiving Confirmation Mail via BlackBerry® 3 1.3  Applications 3 1.4  Special Features 3 1.5  Data Transfer 3 

2  Initial Installation (Single User Installation) 4 2.1  System Requirements 4 2.1.1  Supported Models 4 2.1.2  Firmware Version 5 2.1.3  APN-Settings 6 2.2  Software Installation 7 2.2.1  Installation via Download-Link 7 2.2.2  Installation via BlackBerry® Desktop Manager 9 2.2.3  Edit Application Permissions 10 2.3  Initial Start – The Setup Assistant 12 2.4  Open Setup Assistant 16 2.5  My Initial Dictation 17 

3  Philips Recorder Elements 19 3.1  Status Bar 19 3.2  Button Bar 19 3.3  Meta Data 19 3.4  Philips Recorder Menu 20 3.5  Key Assignment 22 

4  Application 23 4.1  Recording a Dictation 23 4.2  Overwriting 25 4.3  Inserting Text Passages 26 4.4  Delete Dictations 27 4.5  BackUp Directory 29 4.6  Send Dictations 30 

5  Send Dictations via DPM 32 5.1  Dictation Selection 32 

6  BlackBerry® Settings 35 6.1  Settings (System) 35 6.2  Settings (User) - Key Assignment 36 

7  Useful BlackBerry® Tips 37 7.1  Start Philips Recorder faster with the Camera Quick-Button 37 7.2  Dictation Recorder Icon on the Opening Screen 38 

8  Troubleshooting 40 8.1  Where to Save What? – The Directory Structure 40 8.2  Tunnel Error while sending Dictations 41 8.3  Keys cannot be used 41 8.4  BlackBerry® Storm 41 

3

1 Introduction

1.1 Record and Edit Dictations via BlackBerry® Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a full-fledged digital dictation device. Dictations are recorded and played by using the key-control. Furthermore, the system contains digital comfort features - such as the inserting of dictation passages into an existing dictation. Record your dictations on the plane as well. The dictation device function is also available without any radio contact. As soon as the network is available again, the dictation will be transmitted to your company. Naturally you can use the normal features of Philips SpeechExec Enterprise on your BlackBerry® and enter information regarding file number or client name. As soon as the dictation has been transcribed by your secretary, the text can be made accessible via e-mail as well.

1.2 Receiving Confirmation Mail via BlackBerry®

To assure your dictation has been sent, you will receive an optional e-mail confirming the successful transfer of your dictation.

1.3 Applications SpeechExec for BlackBerry® is essential if dictations have to be recorded and sent rapidly or in case a digital dictation device is not available. It is an extraordinary supplement to Philips´ digital dictation devices with the ergonomically formed slide switch.

1.4 Special Features Key Assignment – Define the keys to control recording and playback. The system can thus be easily adjusted to left-handers. Compression – Fast data transfer due to small AMR files. Because this format is supported by the BlackBerry® hardware, the processing unit is less stressed.

1.5 Data Transfer Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface. This enables the verification of a successful dictation transfer. Losing dictations due to connection problems is therefore impossible.

4

2 Initial Installation (Single User Installation) With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer. The installation and operation of the software is very simple and self-explanatory:

• Install the software wirelessly through the download-installation-link or via USB through the BlackBerry® Desktop Manager.

• Start the Philips Recorder (to be found in the folder Downloaded) • Use the Setup Assistant • Record a dictation, press the menu button, and the EOL (End Of Letter) button to finish the dictation. • Once you get prompted to send the dictation, select Yes. • Done!

Should you have troubles with the installation, please perform the following detailed installation steps. If you are still unable to send dictations you can contact support@speechshop.net at any time. For inquiries, please always specify your BlackBerry® model, firmware version, as well as the provider. Subsequent you will find the above mentioned steps explained in more detail and with screenshots.

2.1 System Requirements The Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones works almost on every current BlackBerry®. If necessary, it is recommended to just update the firmware of older models or to upgrade the memory with a MicroSD card (available at the local dealer for a few Dollars.)

2.1.1 Supported Models Below you find a list of supported models. The Philips Recorder for BlackBerry® Smartphones comes in two versions:

• Classic (For models with the BlackBerry® Firmware smaller than 4.7) • Storm (For models with the BlackBerry® Firmware larger or equal to 4.7)

Model Model Number Additional Memory Card Philips Recorder Version Bold 90xx Optional Classic Curve II 89xx Optional Classic Storm 95xx Optional Storm Curve I 83xx Recommended ClassicPearl 81xx Recommended Classic 8800 8800 Recommended Classic

Please install the appropriate version on your device. Please Note: There is only little internal memory available with the older devices. Therefore, it is strongly recommended to use an additional memory card with the above listed devices!

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2.2.2 Installation via BlackBerry® Desktop Manager Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link: http://www.speechshop.net/webinst/speechexec.zip

Unpack the bundle, connect the BlackBerry® to your PC, start the BlackBerry® Desktop Software, and select Application Loader.

First select Add/Remove Application - Start. Proceed by selecting Browse and then the file speechexec.alx from the just unpacked bundle. Select Next to complete the installation. If applicable, restart the BlackBerry®. Note: Install the Storm version for the BlackBerry® Storm and all models with a firmware bigger or equal to 4.7 and do not use the Classic version!

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22

3.5 Key Assignment

As mentioned before, you have the option to control these buttons either by using the trackball or via key control. The standard key assignment is as follows and can be changed according to your needs in the user settings menu.

Button FunctionSPACE Pause on/off O Switch between Play and Record G Jump 3 seconds forward

F Jump 3 seconds backwardsT Jump 10 seconds forward R Jump 10 seconds backwards V Fast ForwardC Fast Rewind M Jump to end of dictation Y Jump to beginning of dictationQ Meta Data ENTER EOL L CategoryP Dictation Manager I Insert mode

Please note: If you use a device without a full-fledged keyboard, you will have to rearrange the key assignment. For the 81xx devices (Pearl) we suggest the following key assignment:

Button FunctionSPACE Pause on/offE Switch between Play and Record G Jump 3 seconds forward D Jump 3 seconds backwardsT Jump 10 seconds forward U Jump 10 seconds backwards B Fast ForwardC Fast Rewind M Jump to end of dictation Y Jump to beginning of dictation Q Meta Data ENTER EOL L Category O Priority on/off A Insert mode

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nd selected dicta

will open that ry card and youlike to send.

m the selecions.

would like to seeted and markeption.

ations use select

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ction by cho

end dictations d by using the

t dictations.

tations on the which one you

oosing copy

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dow appears on ng dictation.

ill be informed ssfully and the on manager.

your screen sho

that the Trandictations will

owing

nsfer finished appear in the

W

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6 BlackWith the setting

6.1 SetThe system settwill set up essen

BES for netwoconnection WLAN Save data on

Basic path Minimal free memory Font (general) Font (player) Upload-Modus

Delete

Days prior to fdeletion

Send directly

Philips Recorderand also to backare not.

kBerrygs (system) and

ttings (Stings can be opential parameters

ork If you o If you uHere yDefineMemorInternaMixed card avDefineDefine

Font siFont si

s Here yAs a st• EO• A• PrNote: split a Decidedictatio

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r offers the oppkup crucial actio

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own a BlackBerr

use another APNyou can setup whs where to savery Card – saves al Memory – savMode – saves d

vailable. The nexs the memory ds the size of spa

ize for the systeize for the recoryou can configurtandard feature OL – Transfer dll – Transfer all rompt – ChooseDictations will dictation and trae, if the succeson device. ions will be filedn in this archive f

note that if youually sufficient. ations were finons will be sent

portunity for oblons. This way yo

ttingscustomize the Ph

g the menu buttPhilips Recorder

ry® Enterprise S

N and thereforehether you want

e the dictations:dictations only

ves dictations ondictations on thext time a memordirectory of Philiace left for other

m and dictation rder interface. re your dictationDSS and DS2 (D

dictations that wdictations auto

e dictations be buffered in tansfer the parts.ssfully transmitt

d in the folder “sfolder until theyu use the intern

ished using EOimmediately.

igatory promptsu can choose wh

hilips Recorder

ton of the Blackr.

Server and use A

e BIS (BlackBerryt to use WLAN

on the memory nly on the interne memory card ry card is inserteps Recorder datr applications on

management.

n upload of DPMDSS Pro) files canwere finished usin

matically

the internal me. ed dictations s

sent dictations”.y get finally deletnal memory this

OL you will be

s of certain parahich of these pa

according to yo

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APN blackberry.

y® Internet Serv always, never, o

card nal memory

but uses the inted the dictationsta. n the memory ca

M dictation devicn be processed:ng EOL

mory. If you us

hould be delet

This option stated. s time period sh

prompted to “

ameters, which carameters should

ur needs.

Philips Recorder

net for the data

vices), select Noor only if availab

ternal memory s will be transfer

ard and the inte

es.

se an older devi

ted from the m

ates how many d

hould not be too

“Send dictations

can be used to cd be prompted m

application. He

a transfer, choos

o ble.

if there is no mrred.

rnal memory.

ce you might h

memory card of

days the dictatio

o long and thre

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classify your dictmandatorily and

re you

se Yes.

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ave to

f your

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ee days

s case

tations which

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With the help okey is often pres

ttings (Uetup the key ass

of the option “Lossed unintention

User) - Kignment.

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to completely d

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eactivate the “Innsert Mode”. Thhis makes sense if that

7 Usef

7.1 StaButto

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ps Recor

ry® Tip

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ps

ter with

Select

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Scroll Side CIf you the caRecorbe ope

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to the bottoConvenience

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mera Qu

m the main me

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nu.

reach Right . you will find to Philips

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Dictationn Record

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pen the folder corder applicatove To Folder

ect Home

turn to the mcorder.

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main menu an

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mark the Philone) and seleackBerry® butto

nd mark Phili

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nfirm the correcou leave the macorder applicatio

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move the appon the main m

QuickStart bar, rst row (among

ct position by usain menu, you wion in the QuickS

again and sele

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sing the trackbalill find the PhilipStart bar.

ect

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40

8 Troubleshooting

8.1 Where to Save What? – The Directory Structure

The following directories will be created on the memory card in the root directory: Dic |-- Commandos: Folder for commands (only needed from version 1.5 on) |-- Dictations: Folder for completed dictations |-- SentCommandos: Folder for sent commands(only needed form version 1.5 on) |-- SentDictations: Folder for already sent dictations(backup folder) |-- Skins: Folder for individual skins or buttons

8.2 T If during the

8.3 K If the applica

8.4 B If you use thyou would li

Tunnel Ee transfer “Tunn

Keys canation does not s

• Enter th• Select “A• Select “A• Select “P• Select th• Select “E• Change

BlackBerhe BlackBerry® ike to use the st

• Enter th• Select “A• Select “A• Mark Ph• Push the• Select „D

Error whel Error“ appear

not be ustart correctly o

e BlackBerry® Advanced OptioApplications” Philips Recorderhe menu button Edit Permissions “Connection, In

rry® StoStorm, please intandard Philips R

e BlackBerry® Advanced OptioApplications” ilips Recorder b

e menu button Disable Compat

hile sendrs, there might b

used r if the keys or

option menu (wons“

r”

s“ nteraction, and

orm nstall the Philips Recorder version

option menu (wons“

but do not open

tibility Mode“

ding Dictbe several reaso

Inco ••••

•

BES •

No

•

buttons cannot

wrench)

User name“ to “

SpeechExec Dicn, proceed as fo

wrench)

the application!

tations ns:

orrect APN sett

Open OptioSelect AdvaSelect TCP/Fill in the Apassword) giTry to send a

S or BIS mode:

If the new Ayou can switthe PhilipsNormally theenterprise oin larger com

o data option:

Make sure, ydata transmis

be used, this co

“Allow“

ctation Recordeollows:

!

tings:

ons (wrench) anced Options IP

APN data (APNven to you by yoagain.

APN settings wetch between BESs Recorder e BES mode is or professional s

mpany networks.

your BlackBerryssion.

ould mean missin

r version for the

N, user name aour provider.

ere not successfS and BIS modesystem settin

only necessary if server is used, .

® is activated f

ng permissions:

e Storm device.

and

ful, e in gs. an i.e.

for

If

42

Specifications are subject to change without notice. Author: Frank Krystek Trademarks are the property of Royal Philips Electronics or their respective owners. © 2009 Royal Philips Electronics. All rights reserved. Document version 1.6, 2008/08/16.