user guide. applicable for all business units of ckpl from band 4 to band 6 (tsi excluded ) all...
TRANSCRIPT
E-Confirmation SystemUser Guide
Who gets covered under this process?
Applicable for all business units of CKPL from Band 4 to Band
6 (TSI excluded )
All confirmations falling from 1st of the month to 15th of the
month will be effected for confirmation on 1st of that month.
All confirmations falling from 16th of the month to 31st of the
month will be effected for confirmation on 1st of next month.
How is the Confirmation Period Determined?
Access to the E-Confirmation Portal
Role of the EmployeeAt the Time of Joining
Employee & Superior discuss and align on KRA’s that need to be taken for the Confirmation Period
After alignment, employee enter the KRA’s applicable for the current period (H1/H2) in the Performance Management Portal
For eg: If the employee joins on July 1st , he will enter his KRA’s for the applicable H1 period (from July 1st to September 15th )
Role of the Employee
Again, during the H2 period, (September 15th to March 15th ) he will enter his KRA’s applicable for this period in the Performance Portal
* Both employee and superior will be responsible for completion of KRA Setting Process
At the Time of Confirmation Employee Confirmation page will be opened one month
prior to the date of confirmation Employee must log into the E- Confirmation Portal and
select KRA’s applicable for the Confirmation Period
Role of the Employee
At the Time of Confirmation On selection, the employee self rates based on
successful completion of KRAs and submits rating with comments
Role of the Employee
Role of Superior Once employee submits his Self rating, the superior
can log into the Confirmation Portal rate the employee corresponding to the Self-Rating of the employee
If the Superior finds a KRA that must be included for review has not been rated by the employee, Superior is still given the option of rating the employee for that KRA
Role of Superior
Superior is required to provide comments against all KRAs without which the form cannot be submitted
Superior gives his recommendation (Confirmation / Extension) and submits the form
Role of Superior
Role Of Reviewer
Reviewer enters overall comments and takes final decision of Confirmation/Probation Extension
The Reviewer can also Disagree with Ratings provided by the superior. In this case the form is sent back to the Superior for corrections
On Confirmation / Probation Extension
On Reviewer’s decision (Confirmation / Extension), the form is sent to HR.
HR adds overall comments and submits the form for generation of E-confirmation/Probation Extension letter
E-Letter can be accessed under the employee’s login in the Confirmation Portal
Probation Extension Plan
KRAs are aligned for the Probation period after discussion between the Employee, Superior, Reviewer & HR
In the Confirmation Portal, the Superior sets the employees KRA after alignment with the Employee & Reviewer.
The Superior can either choose to extend existing KRAs or assign new KRAs for the Probation Period
Auto-Probation Extension
On lapse of the Confirmation Period i.e, action of Confirmation/ Probation Extension is not taken within the confirmation end period, ( Eg – cases where the E-Confirmation Form might be pending with the Employee / Superior / Reviewer or HR), the employee probation period gets automatically Extended.
Superiors and Employees must exercise caution and ensure timely completion of the Confirmation Process in order to avoid this
System generated E-mail reminders/alerts will be sent to the Employee/Superior/Reviewer when the form is waiting for their action ( From Goal Setting to Confirmation)
