u.s. department of energy’s analytical services program george e. detsis manager, analytical...
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U.S. Department of Energy’sU.S. Department of Energy’sAnalytical Services ProgramAnalytical Services Program
George E. DetsisGeorge E. DetsisManager, Analytical Services ProgramManager, Analytical Services Program
Office of Corporate Safety Programs, HS-31Office of Corporate Safety Programs, HS-31
Presented before the DOE AnnualPresented before the DOE AnnualSite Environmental Report Workshop Site Environmental Report Workshop
October 26-28, 2010October 26-28, 2010Argonne National Laboratory, Chicago, IllinoisArgonne National Laboratory, Chicago, Illinois
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Presentation OutlinePresentation Outline
Program Overview
FY2010 Radiological Waste Issues
Distribution of FY2010 Findings
Priority I Finding Context
FY2011 DOECAP Planned Audits
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Elements of Elements of Analytical Services ProgramAnalytical Services Program
Systematic Planning and Data AssessmentTools and Training
Mixed Analyte Performance EvaluationProgram
Department of Energy Consolidated AuditProgram
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Analytical Services Program Analytical Services Program MissionMission
Reduce data quality uncertainty
Ensure waste accountability/disposition
Identify potential DOE liabilities/risk for elimination/reduction
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SPADAT SPADAT Visual Sample PlanningVisual Sample Planning
Improves quality of environmental field and facility sampling strategies
Minimizing number of samples needed to meet regulatory requirements
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Environmental Field SamplingEnvironmental Field Sampling
VSP programming will automatically locate un-sampled areas and add samples to ensure hotspot detections
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Within Building D&DWithin Building D&DUse of VSP to plan sampling designs and data analysis for Beryllium surveys and decommissioning or decontamination of buildings
New tools for building setup from images/pdf files, furniture libraries, delineation of rooms, and multi-floor visualization.
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Software Development ToolkitsSoftware Development Toolkits Program Accomplishments Program Accomplishments
Field training (6) – cost shared (2)
• Grand Junction Office - November 3-4, 2009• ANL – January 19-22, 2010• LLNL – June 8-11, 2010• ASP Workshop – September 24, 2010• Hanford CHPRC Rad Techs – August 30-31, 2010• Hanford CHPRC Soil and GW Experts – July 7-8, 2010
Extensive VSP work with the Office of Legacy Management (Grand Junction Project Office) for ground water monitoring/trending software in support of long-term surveillance
Quick consultations with DOE field on VSP applications
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MAPEP BackgroundMAPEP Background
Program Purpose:
To test and evaluate environmental analytical laboratory performance
To provide defensible data that instills confidence in DOE decision-making
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MAPEP BackgroundMAPEP BackgroundProgram Focus:
• ISO 17025 & ISO 17043 Accredited PT Provider with traceability to NIST
• Radiological, stable inorganic, and organic constituents
• Soil, water, air filter, and vegetation media
• Interaction with DOECAP and QSAS
• MAPEP required for all laboratories performing analysis for DOE
• Technical assistance
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MAPEP LaboratoriesMAPEP Laboratories
MAPEP Laboratory Participants:
• 110 Domestic Laboratories
• 27 International Laboratories
• Nuclear Test Ban Treaty Laboratories• New Zealand (1)• Brazil (1)• Ecuador (1)• Spain (1)
• Cooperative Monitoring• Canada (2) • United Kingdom (6)
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MAPEP LaboratoriesMAPEP Laboratories
MAPEP Laboratory Participants:• Middle Eastern Nations
• Jordan (3)• Oman (1)• Kuwait (2)• Qatar (2)• Turkey(1)• Morocco (1)• Israel (1)• Lebanon (1)• Tunisia (1)
• International Atomic Energy Agency (1)
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The Fifth Annual Workshop forThe Fifth Annual Workshop forRadiation MeasurementsRadiation Measurements
Cross CalibrationCross CalibrationDoha, QatarDoha, Qatar
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MAPEP AccomplishmentsMAPEP AccomplishmentsRadiological and Environmental Sciences Laboratory (RESL)
Idaho National Laboratory, Idaho Falls, Idaho
• Construction of new RESL facility in Idaho Falls scheduled for completion in June 2011
• Proficiency testing results indicate that less than 1% failure rate of
all analyses performed (approximately 14K annual analyses for about 1400 annual MAPEP samples)
• MAPEP open to all laboratories supporting DOE’s missions and programs
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Proficiency Testing AnalysesProficiency Testing Analyses
MAPEP Series 23 Matrix Id.Total
SamplesForeign Labs
Mixed-Analyte Soil MaS 117 27
Mixed-Analyte Water MaW 137 24
Semi-volatile Organic Water
OrW 24 0
Radiological Vegetation RdV 80 23
Radiological Air Filters RdF 90 19
Gross alpha/beta Water GrW 76 17
Gross alpha/beta Filter GrF 75 17
Over 700 Samples Distributed to Participating Laboratories in MAPEP Series 23 (2010)
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Proficiency Testing AnalysesProficiency Testing Analyses
Fiscal Year SeriesNumber of
MAPEP Samples
# of Analyses by
Laboratories
FY07 15 & 16 1098 13628
FY08 17 & 18 1136 13605
FY09 19 & 20 1200 14000
FY10 21 & 22 1390 14400
Consistent Growth in Samples Distributed and Total Analyses Performed by Participant
Laboratories for MAPEP
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DOE Consolidated Auditing DOE Consolidated Auditing ProgramProgram
DOECAP identifies and reduces the Department’s risks and liabilities, ensures defensible environmental data, and verifies radioactive and chemical waste disposition tracking/accountability/treatment/disposal.
Overall Goal: Improve performance
FY10 DOECAP Auditing Activities:FY10 DOECAP Auditing Activities:
27 Analytical Environmental Laboratories- 26 audits- 1 laboratory closure audit
11 Treatment Storage and Disposal Facilities - 8 radiological TSDFs- 3 non-radiological TSDFs
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Radiological Waste Radiological Waste IssuesIssues
Waste Identification and Labeling
Waste Storage and Processing
Shipping
Radiological Screening
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Waste Identification Waste Identification and Labelingand Labeling
Materials were not recognized as wastes, and therefore not properly managed as hazardous, radiological, or mixed waste
Waste was not being properly characterized
Container labels were either illegible due to deterioration or were not visible due to improper orientation of the container
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Waste Storage Waste Storage and Processingand Processing
Waste not being disposed within regulatory time limits
Unstable stacking of waste containers and pallets
Insufficient lift compaction for Class A waste materials (under challenge)
Potential worker exposure during radiological waste sorting processes
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Shipping Shipping
Incorrect weights, volumes, or units on shipping documentation
Failure to verify sum of fractions unity evaluations
Incorrect documentation due to incorrect interpretation of “environmental sample” exemption
Incorrect Emergency Response Contact information
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Shipping (cont.)Shipping (cont.)
Failure to properly retain shipping records (not scanned into records retention systems)
Failure to properly train shipping personnel
Unclear or insufficient shipping Standard Operating Procedures
Acceptance of rail shipment prior to actual receipt
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Radiological Screening Radiological Screening
Insufficient training and guidance for radiological screening activities and processes
Failure to perform radiological screening
Improper or indefensible radiological screening
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Distribution of Distribution of FY2010 TSDF FY2010 TSDF
FindingsFindings
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Distribution of Distribution of FY2010 Lab FindingsFY2010 Lab Findings
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FY2010 Findings FY2010 Findings ReviewReview
DOECAP conducted: 38 audits in FY2010
86% of all FY2009 audit findings were closed during FY2010:
88% of the Lab findings82% of the TSDF findings
New Findings Identified:FY2006 = 233FY2007 = 340FY2008 = 218FY2009 = 273FY2010 = 219
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Priority I FindingPriority I Finding(current programmatic (current programmatic
definition) definition) A factual statement issued by the DOECAP to document a significant item of concern, or significant deficiency regarding key management/programmatic control(s) or practice(s), which represents a concern of sufficient magnitude to potentially render the audited facility unacceptable to provide services to the DOE, or present substantial risk and liability to DOE if not resolved via immediate and expedited corrective action(s).
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Priority I FindingPriority I Finding(example issues)(example issues)
Key programmatic/systematic failures
Imminent threat to worker or public safety/health
Documented unlawful or unethical practices
Significant data quality failures
Failure to implement corrective actions/repeat deficiencies
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Priority I FindingPriority I Finding(programmatic context)(programmatic context)
A Priority I finding constitutes the highest censure the DOECAP can issue against an audited facility
Each DOE contract holder using or potentially using the facility must determine for themselves if they will utilize a facility that has been issued a Priority I finding
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Audit FindingsAudit Findings
Priority II Finding:
• Nonconformance with internal requirements/ procedures
• Undocumented procedures/processes
• Nonconformance with DOE requirements
Observation:
• Isolated instances/minor deficiencies
• Opportunities for improvement
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Auditing Criteria -- USAGE Auditing Criteria -- USAGE INQUIRY FOR FY 2011INQUIRY FOR FY 2011
Multiple DOE field site contractual agreements with laboratories/waste vendor facilities
Anticipated FY 2011/2012 Usage ($)
Identify auditor participation (program line/field)
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FY2011 Planned TSDFs AuditsFY2011 Planned TSDFs Audits
Diversified Scientific Services, Inc., Kingston, TN Energy Solutions, LLC, Oak Ridge, TN Energy Solutions of Utah, Clive, Utah Materials and Energy Corporation, Oak Ridge, TN Perma-Fix Northwest, Richland, WA Perma-Fix of Florida, Gainesville, FL Waste Control Specialists, Andrews, TX
IMPACT Services, Inc., Oak Ridge, TN Clean Harbors Environmental Services, Aragonite, UT Clean Harbors Environmental Services, El Dorado, AR
Clean Harbors Environmental Services, Deer Park, TX
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FY2011 Planned Lab AuditsFY2011 Planned Lab Audits
ALS Laboratory, Fort Collins, CO Lionville Laboratory, Exton, PAALS Laboratory, Salt Lake City, UT MCL, Inc., Oak Ridge, TNAmerican Radiation Serv., Port Allen, LA ORISE, Oak Ridge, TNB&W Y-12 ACO, Oak Ridge, TN RMAL, Oak Ridge, TNB&W RAC Laboratory, Lynchburg, VA Paducah Analytical, Paducah, KYBC Laboratories, Inc., Bakersfield, CA Portsmouth Analytical, Piketon, OHCaltest Analytical Laboratory, Napa, CA Shealy Environmental, Columbia,
SCCEBAM Analytical, Inc., Bothell, WA Southwest Research, San Antonio, TXDavis and Floyd, Inc., Greenwood, SC Test America, Inc. Arvada, COEberline Analytical Corp., Oak Ridge, TN Test America, Inc. Earth City, MOEberline Analytical Corp., Richmond, CA Test America, Inc. Knoxville, TNGEL Laboratories, LLC, Charleston, SC Test America, Inc., Richland, WA
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A DOECAP LaboratoryA DOECAP LaboratoryAudit – in progressAudit – in progress
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A DOECAP TSDF A DOECAP TSDF Audit – in progressAudit – in progress
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Proficiency Test PreparationProficiency Test Preparation
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ASP Program ASP Program Contact InformationContact Information
George E. Detsis, Analytical Services Program (ASP) ManagerPhone: (301) 903-1488E-mail: [email protected]
Jorge Ferrer - DOECAP Manager, DOE -- Oak Ridge Phone: (865) 576-6638E-mail: [email protected]
Guy Marlette, MAPEP Coordinator, DOE -- Idaho Phone: (208) 526-2532E-mail: [email protected]
Brent Pulsipher, VSP Coordinator, PNNLPhone: (509) 375-3989E-mail: [email protected]