uPrint - Xerox 7556 (colour)

Stop – Stops current job. (Note: if you have already released a print job, you will still be charged for the entire job.)

Job Status – Displays the job queue/status. Useful if you are wondering why your job hasn’t printed out.

Start – Starts the copy, fax or scan to email.

Services Home – Displays the main menu.

Energy Saver – If the device is in power save mode (the Energy Saver light glows), wake it up by pressing this button.

Choose from one of the following two methods [Resource account users must use method 2]:

1. Place your McGill ID Card against the card reader. Enter your McGill Password if prompted.

OR

2. Press the Alternate Login button, then enter the following:

»» UserID: enter your McGill Username (jane.smith@mcgill.ca) or Short Username (jsmith6).

»» Password: your McGill password.

Lo g I n

Don’t Forget to Log Out when finished using the device: 1. press the Log In/Out button on the Control Panel2. confirm by pressing the Logout button on the touch screen

If you do not log out, users could charge copies to your assigned FOAPAL(s).

ID Card Swipe – Place your ID Card against the card reader to log in.

Log In / Out – Log out of the device once you are finished using it.

Clear all – Resets the device to the default settings.

Interrupt – Need to use the device urgently? Use this to pause the current job.

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Copy 1. Load documents face-up in document feeder or face-down in the top LEFT hand corner of the plate glass.

2. If you are charging the copies to a FOAPAL other than your default, you must press Print Release > Account on the touch screen. Select the FOAPAL you wish to use. Press Exit.

3. Press Copy on the touch screen.

4. Choose any Copying Options you might want (see below).

5. Enter the number of copies on the keypad and press Start.

Advanced Copying O ptionsOutput Color:•» Auto Detect (Default setting) lets the machine determine the color content of your document. •» Color will copy all pages in color. •» Black & White will copy in B&W even if your document is color. Great for saving money.

Reduce/Enlarge:If your text is cut off, use this setting to shrink your document to fit on a page.•» 100% produces copies that match the size of your original document. •» More… displays a list of commonly used Reduce/Enlarge settings.

Paper Supply / Select paper size:•» Auto Paper lets the device to choose the paper tray for your copy job. •» OR... pick which tray to use as a source.

*If desired, use the additional tabs to refine your copy job.

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E-M ail (S c an)1. Load documents face-up in document feeder or face-down in the top LEFT hand corner of the plate glass.

2. Press E-mail on the touch screen.

3. By default, the From... and To: fields will be filled in with your McGill email address. If you are logged in with a resource account, you may need to change the To: field to an appropriate email address. You can always click on an email address or recipient name and choose to Edit or Remove it.

4. To email the scan to others, press New Recipient, enter their email address, then press Add. Use the Address Book to find McGill students, staff or faculty members.

5. Press Close once you have added all recipients.

6. To send the scan, press Start.

7. The scan will be sent once the device returns to the Email screen.

S end multiple pages in one email :If you need to scan a book or other multi-page document that cannot be loaded into the document feeder, you can use the Build Job option.

1. First, make sure that you fill out your recipient list by using the steps above.

2. Click on the Job Assembly tab > Build Job.

3. Select On > press Save.

4. Press the green Start button on the keypad to scan the page. Repeat this step for every page you want to scan, keeping in mind that there is a maximum file size of 10mb per email.

5. When finished, click Submit the Job on the touch screen.

6. Your scan will now be sent.

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Fax 1. Load documents face-up in document feeder or face-down in the top LEFT hand corner of the plate glass.

2. Press Fax on the touch screen.

3. If you are faxing a document within McGill to a number that begins with 398, you only need to enter the last 4 digits of their fax number. Otherwise, use the keypad to enter 9, then the fax number. Press Add. If you need to, use the Dialing Characters... button on the touch screen to enter special characters.

4. Choose any Faxing Options you might want (see below).

5. Press Start.

Advanced Faxing O ptionsImage Quality:•» Image Options lets you lighten or darken the Fax you are planning to send, •» Image Enhancement lets you adjust the quality and contrast.

Layout Adjustment:•» Book Faxing lets you scan multiple pages on the plate glass then send them in one Fax.

Fax Options tab lets you:•» Automatically print out a confirmation report if the Fax doesn’t send successfully.•» Delay the start time of a fax.

Job Assembly:•» Build Job lets you program, scan and then send multiple pages in one Fax. Useful for when you can’t use

the document feeder.

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Print ReleaseRelease your print jobs at any uPrint device on campus!

1. If you are charging the copies to a FOAPAL other than your default, you must press the Account button, then select the FOAPAL you wish to use.

2. Select the job you wish to print and then press Print.

»» Select a job to confirm that the cost and number of pages is accurate.

»» Delete: select a job to delete it. Jobs stay in your print job list for 48 hours if not deleted manually.

»» Print All: print all the jobs belonging to you. This list may include jobs that you many not want (accidentally sent to the queue, etc.), so be sure and check the job list before using it.

3. Press Exit to return to the main menu.

* If you use McGill’s VPN, you can also send jobs to print from home and release them on campus.

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Need help ?Troublesho oting - Q uick S olutions

Job didn’t print out? Check for stuck / held jobs:If a particular paper tray is out of paper when you release a print job, you may not get a warning, and your job will not print out.

Click on the Job Status button. If a job is listed as held, click on it, and use the Required Resources button to view details on how to resolve the problem. You can always press C on the keypad to cancel a job.

Error message will not clear:If the error is concerning a paper jam, ensure that all paper is removed from the appropriate area and that there are no hidden or small pieces left behind.

Pages in the set are not stapled:Ensure that the paper tray guides are locked into position against the paper.On the Basic Copying tab, select either the Staple (Portrait) or Staple (Landscape) option.

When copying, pages are blank:Verify that the originals are being placed on the LEFT hand corner of the plate glass next to the green arrow.

Device st i l l not work ing? Lo c ate the serial numb er:Before contacting the ICS Service Desk, make sure you have the serial number of the Xerox device. The serial number can be found in one of two locations:

•» The uPrint information sticker located at the front of every uPrint device.

•» Click on the Machine Status button on the Control Panel. The serial number appears on the Machine Information tab.

IT Knowledge Base (http://kb.mcgill.ca/):•» Article 3280 - uPrint - Campus Printing for Staff

in the IT Knowledge Base offers FAQ’s, training materials (including online tutorials), support information, and much more to assist you with operating the machines.

•» Article 1350 - uPrint (Xerox) resources for Key Operators covers Billing, Support, Troubleshooting and Ordering FAQ’s.

Order paper & other stock:Go to the McGill Marketplace, accessible through Minerva.

Use Minerva to: Review uPrint charges, view or rearrange your FOAPALs on the Account screen, and enable the password prompt after swiping your McGill ID card (for added security). Go to Minerva > Employee (or External) > uPrint – Campus Printing Menu.

Financial Fund Contacts: go to Minerva > Finance> uPrint – Campus Printing Menu to assign and update FOAPALs for users or resource accounts. You can also query charges by Fund and view users assigned by Fund.

Contac t informationICS Service Desk (support for technical issues)•» Tel: 514-398-3398•» Email: support.ist@mcgill.ca

Financial (FOAPAL / charges) issues:•» Tel: 514-398-3463

For all other issues, including refunds, go to the Support section of: http://kb.mcgill.ca/uprint-staff