upgrade review · •usps (prepaid) or lab’s courier account •usps priced by number of...
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Upgrade Review Mark Budden, FASS
AAFCO Check Sample Committee
2016 Midyear Meeting – Isle of Palms, SC January 18, 2016
v. 20160112
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Upgrade Review
Primary Goals
• Consolidate program information
• Streamline/automate maintenance activities
• Improve clients’ experience and information
accessibility
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Consolidating Program Information
Information now stored in the expanded DRW: • Subscription information
– Programs, quantities, payment amounts and dates
– Shipping methods, recipients, addresses, couriers
• Shipment tracking information
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Improving clients’ experience and information accessibility
Through the dashboard, subscribers can:
• Add new labs and link to their renewing labs
• Subscribe and pay for multiple labs
• View subscription and payment history (2016+)
• Edit shipping address, recipient, and courier account
• Add/edit/remove data reporters
• View shipping history and tracking info (2016+)
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Improving clients’ experience and information accessibility
Through the DRW, data submitters can now:
• View sample shipments and tracking info
• Edit shipping addresses and recipients
• View separate method lists for each program
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Streamlining and automating maintenance activities
• Online subscriptions are configured in the DRW automatically
• Subscriptions not paid by credit card only require “activation” by staff when payment is received (instead of manual entry)
• Shipper can export shipping database on own
• Shipment tracking information is emailed to receivers as shipment information is imported
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Shipping Options
• USPS (prepaid) or Lab’s Courier Account
• USPS priced by number of samples/shipments, country zones, and service – Zones: U.S., Canada, Mexico, China, Elsewhere
– Services: First Class, Priority, Express • Priority Mail instead of First Class for China
• Express Mail only available outside of U.S. and Canada
– Express Mail is flat-rate
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Old Flowchart
Subscription Forms
iMIS (Membership and Transactions DB)
FASS Staff / Program Chair(s)
Able Labs DRW
(Data Reporting Website)
Phone/email communication with Clients
Shipping Database Export and Corrections
Transaction Data Shipping Addresses
DRW Configuration
Transaction Data Shipping Addresses
DRW Configuration
Complicated subscriptions Changes Etc.
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New Flowchart
Subscription Forms
iMIS (Membership and Transactions DB)
FASS Staff / Program Chairs
Shipping Database Export
Expanded DRW (Data Reporting Website)
Shipment Tracking Information Shipping Addresses and Info
Able Labs
DRW Configuration Shipping Addresses and Info Etc.
Transaction Data
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Improvements to DRW Application Structure
• Support for program-specific analyte/method lists
• Support for a continuous program model instead of each year being considered a new program
• Support for samples shared between programs (one data set to export)
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Programs and Analyte Method Codes
Code Regular Pet Food Mycotoxins Minerals
001.01 X X X X
100.01 X X
300.01 X X X X
500.01 X
600.01 X
• One master list of method codes • Method codes are selected for inclusion in list for
each program
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Application Program Model
Old
Distinct programs for each year
New
Support for a continuous program model
Lab A
Lab B
Lab C
2014 RCSP
2014 PFP
2014 MCSP
2015 RCSP
Lab A
Lab B
Lab C
RCSP
PFP
MCSP
Labs Programs Labs Programs Subscriptions
2014 RCSP
2015 RCSP
2014 PFP
2014 MCSP
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Programs and Samples
2014 Regular Program 201497 (1)
Old
2014 Pet Food Program 201497 (2)
New
(2014) Regular Program
201497
(2014) Pet Food Program
Samples can be shared between programs Samples belong to programs
Data export (1)
Data export (2)
One data export
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Subscription Dashboard
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Add new labs and link existing labs
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Add new labs and link existing labs
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Information Security Connecting subscribers to their lab(s)
Subscriber cannot automatically connect to their existing labs. Instead, FASS staff or program chair must link iMIS accounts to existing labs. Why? To support the required level of automation, lab link requests would need to be confirmed through a verification process. I.e. The subscriber would enter a lab name or number, and the web page would reply with a “Did you mean lab _____?” query. This process could be exploited to learn the identity of any lab.
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Subscribe to programs and pay
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View subscription and payment history
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Add/edit/remove data reporters
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Edit shipping address, recipient, and courier
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View shipping history and tracking info
Shipping history and tracking info will only be shown for 2016 programs and beyond
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Sample Data Submission
• Very few visible changes to the DRW for data submission and report viewing
• Added shipment viewing and lab admin pages
• Added specific analytes/methods lists for each program
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Finalizing the Transition
In late January
• Disable old DRW and redirect users to new DRW
• Move remaining documents (reports, receipts, etc) to new DRW
• Transfer lab default methods to new DRW
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2016 Program Subscriptions/Renewals As of Jan 15
Program Labs Ordered Paid
Regular 215 244 221
Pet Food 56 69 62
Mycotoxin Contaminants
36 37 32
Minerals 35 35 31
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Thank You!