updating work in hughes collection 15 nov 2010 vicki sipe

Updating Work in Hughes Collection

15 Nov 2010Vicki Sipe

Agenda

Where we are with Hughes

Addition to UMBC Photography Genres

Additions/Changes to the CONTENTdm record

Group of similar images

Zooming into image without crashing

Search full database for similar records

Exercises

Best Practices

Where we are with Hughes2812 images, some duplicates, there are a few more to be added by

Special Collections 400 completed as of Nov 2010

Refocus effortsCommit to 2 hours per person each week on Hughes work

Documents currently posted to Wiki Beginning in CONTENTdm Hughes Data DictionaryUMBC Photography Genres with Definitions

To be postedHughes Collections Scope of WorkHughes Best PracticesSearching OCLC Authorities for HughesSearching TGM for Hughes

Links to Visual Resources Cataloging tools from BMS Dept webpagehttp://aok.lib.umbc.edu/bms/catvisual.php

http://aok.lib.umbc.edu/bms/catvisual.php


• Advertising photography [not AAT]Note: Photography that presents or calls attention to a product, service, event, or idea for purposes of advertising.

Exercise: Which of these 4 images would be Advertising photography?

P75-54-0057g

P75-54-0000g

P75-54-0295g

P75-54-1489g


All four of these could use the TGM heading Advertising, but only one really fits the Genre of Advertising photography?

Photo of an advertisement. P75-54-0057g

P75-54-0000g

Photo including an advertisement. P75-54-0295g

Photo including billboards . P75-54-1489g

But this one is a photo taken for an advertisement. It calls attention to the product, in several ways. So this photo falls into the Genre of Advertising photography.

Additions/Changes to the CONTENTdm recordField added to the Hughes record template, see Data Dictionary Mappable Where image is of building exterior and a specific street address or street intersection is identified, record “yes” in this field. Also use for parks, statues, etc. where a specific street location is identifiable.

P75-54-0060g

Based on information in the Caption field, consider this image to be Mappable and enter “yes” in the field.

Additions/Changes to the CONTENTdm record -- Mappable field

P75-54-0229g

Based on information in the Caption field, consider this image to be Mappable and enter “yes” in the field.


P75-54-1650g

An image might contain information on location that doesn’t appear in the Caption field.

This street light appears to have street signs attached to it.

Zoom in. The street signs tell you that the building was at the corner of W. Lombard St. and S. Liberty St.

Consider this image to be Mappable and enter “yes” in the Mappable field.Add “Corner of W. Lombard St. and S Liberty St.” in the Description field.


P75-54-A240g

With a City Directory, you might be able figure out where this building was located.

But based on information in the record and the image, this is NOT mappable. Enter nothing in the Mappable field.

Future project, to map the Mappable images

Project at Drake University. The details page is the CONTENTdm record.We could do something similar with our Hughes images.

http://www.lib.drake.edu/heritage/odm/map/index.html

http://www.lib.drake.edu/heritage/odm/map/index.html

Additions/Changes to the CONTENTdm record -- Title field

Title field Now contains the Accession number

Allows for sorting by Accession number when assigning images. Makes it easier to gather groups of images of same thing.

Remember to supply square brackets when creating a title

Group of similar images Look at all the images before beginning to work on a record. Gather all possible information, then use all information in each of the records.

P75-54-A89g

We are looking at the Armory, but what is a “Convention Int.”

P75-54-A89g

The caption from this similar image, tells us that the Armory is set up for the Democratic Convention.

The 1912 Democratic National Convention took place in Baltimore at the 5th Maryland Regiment Armory. Add this information to the Description field of both records. Make the Date Created c.1912. Use c. 1912 because we are making some assumptions.


The Viewer within Project Client is prone to crashing.An alternative method of zooming:

Copy the Accession numberClick on the Find in Collection tabPaste the Accession number into the search box

Click on the Search buttonThis will bring up the record


The record comes up in a preview window

Double click on the image

This opens a browser window with the image and record in the CONTENTdm public interface.


Zoom in Zoom outPercentage of full imagePan leftPan right Pan up Pan down

Use the tools at the top of the pane to zoom and move around the image.

Zooming into image without crashingAlso move around the image using the small image to the right.Whatever appears inside the red box, appears in the zoom to the left.

Release the mouse button when you have the box were you want it. The larger image to the left will change to what is now in the red box.

Place cursor inside red box

Left-click and drag red box around the image


If you think there might be a completed record in the collection for an image similar to one you are working on, you can use information from the completed record to save time.

This new image is of the outlet gatehouse at Lake Montebello

P75-54-A89g


Go to the Find in Collection tab.

Enter a search term related to your image into the search box. For example, montebello from the Caption of the gatehouse picture.

Hit the Search button


The keyword search on “montebello” retrieves several completed records from the Collection.

Double click on one of the images

This one for example

Completed records will have a title in the title field instead of a number or [Title].


This opens a browser window with the image and record in the CONTENTdm public interface.

This is the pumping station at Lake Montebello


Some of the information on this record might also work for your new record.

Check the following fields:GenreLocationSubject Names Subject (TGM)

And see if the same headings fit your new image.

Completed record in web browser


Information from completed record

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Do all of the Subject (TGM) field headings fit the new image?

The old image is a pumping station. The new image is the outlet gate house. The Pumping stations heading does not really fit the new image, so do not use it.

The outlet gate house is part of the Lake Montebello water department facility, so both the Water supply and Waterworks headings fit well.

New image in Project Client

The Genre, Location, and Subject Names from the completed record all fit the new image, so use them in your new record.


Information from completed record

P75-54-A89g

Reusing information from completed records to create new records can save you time.

New image in Project Client

Exercise

Work on one of the images in your set.

Discussion of Exercise examples

1) Portraits---group and individual portraits

P75-54-N669gP75-54-N763g


2) Title on piece

This caption is written on the image

Treat it as a title.

The date should be used in the Date Created field.

Change the Title Note to “Title from item.”

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2) Title on piece

You can use a portion of the caption as the title.

Begin at the beginning.Record unused portion in Description field if the information does not appear in the Caption field.

Change the Title Note.

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3) Shop windows and storefronts

Window displaysScope Note:For images that focus on window dressings and displays.

The shot is close in and focuses on the window.

Also look for a TGM term for the product displayed in the window or the type of store. Here we have lots of Tobacco products. P75-54-N758g



Storefronts—Focus is more on building front than on the windows. Not so close a shot.

Automobile dealerships covers the type of store.

Also look for the company name or business name in OCLC Authority file.

P75-54-N759g



Stores & shops—Focus is on a group of stores. A street of shops.

Cityscapes is both a Genre and a TGM term.

Add as a Subject Name the business names you can see on building fronts and in shop windows. There are many in this case and the display has been abbreviated.

P75-54-0977g

CONTENTdm Help and Tutorials

Link from within the Project Client

From there, link to tutorials

Or User Support Center

http://www.contentdm.com/login/login.asp

You will need to create a login

Organization ID: UMBC1743

http://www.contentdm.com/login/login.asp

updating work in hughes collection 15 nov 2010 vicki sipe

Documents

mappable fieldp75

mappable imagesproject

caption field

description field

umbc photography genresall

hughes record template

data dictionary mappable

hughes images