Unofficial Informal Briefing Minutes

Tuesday, September 1, 2015 - 10:30 AM Present: Charlotte J. Nash, Lynette Howard, John Heard

Absent: Jace Brooks, Tommy Hunter

1. County Administration Community Outreach and Volunteer Gwinnett

Nicole Hendrickson and Kay Sibetta provided an overview of the Community Outreach and Volunteer Gwinnett programs, respectively. The “Volunteer Gwinnett: Make a Difference” video was shown. No Official Action Taken.

COUNTY ADMINISTRATOR’S

OFFICE Community Outreach

Community Outreach

The Community Outreach Program administers a comprehensive outreach program that engages and involves diverse constituents in county government.

This has been achieved through: • Stakeholder meetings • Development of programs • Planning County-sponsored events • Collaborative partnerships

– Internal (County departments) – External (community organizations)

• Representing Gwinnett County in the community

Stakeholder Meetings

African American Churches Transforming Societies Asian American History Foundation Asian American Resource Center Asian Americans Advancing Justice Foundation Asian Pacific American Council of Georgia Atlanta Regional Commission Caribbean American Advancement Foundation Center for Pan Asian Community Services Community Council of Gwinnett Community Foundation for Greater Atlanta Community of Bosniacks Culture Connect GALEO Georgia Commission on Equal Opportunity

Georgia Diversity Council Georgia Hispanic Chamber of Commerce Gwinnett Chapter, Alpha Phi Alpha Fraternity Gwinnett Chapter, Delta Sigma Theta Sorority, Inc. Gwinnett Coalition for Health & Human Services Gwinnett County Public Schools Gwinnett Village Community Improvement District Hispanic Organization Promoting Education (HOPE) Korean Association of Greater Atlanta Laotian American Society Leadership Gwinnett Mexican General Consulate Neighborworks America North Metro Pan Hellenic Council

Partnership for Southern Equity Partnership Gwinnett Salem Initiative – Salem Baptist Church United Way of Greater Atlanta US Citizenship & Immigration Services Welcoming America Yo Soy Mujer

Programs

Gwinnett 101 Citizens Academy

• 10-week program covering • History and Organizational Structure • Budget and Funding • Planning and Development • Water Resources • Transportation • Fire and EMS • Law Enforcement and Corrections • Judicial System • Community Services

• Launched in April with 26 citizens • New class selected for the fall term

Programs

Dinner & Dialogue with Chairman Nash

Monthly dinner series held at various locations around the County: • To connect and build relationships with

residents in an informal setting to engage in meaningful dialogue about the County

• To provide an additional opportunity for citizen engagement in Gwinnett County

Events and Initiatives

• Youth Empowerment Symposium

• Gwinnett Multicultural Festival

• Cultural celebrations (i.e., Srebrenica Remembrance Day)

• Naturalization ceremonies

Collaborative Partnerships

Internal Partners • Gwinnett Police

– Youth Symposium – Salem Initiative – Recruitment efforts

• Gwinnett Fire – Fire prevention programs with diverse communities – Stone Mountain Open House – Multicultural Festival

• Gwinnett Multicultural Advisory Committee – Multicultural events and educational awareness

programs

• Volunteer Gwinnett – Volunteer outreach and recruitment – Volunteer liaisons

• Department of Transportation – CTP • Planning and Development – Planning Advisory Committee • Human Resources – Career days – Career fairs

Collaborative Partnerships

External Partners • Atlanta Regional Commission

– Millennials Advisory Panel – Poverty, Equity and Opportunity Committee

• Partnership Gwinnett – Diversity Task Force • Gwinnett Chapter of the Delta Sigma Theta Sorority • Gwinnett County Public Schools – Community Outreach • Leadership Gwinnett – Community Reflection • Salem Baptist Church – African American Churches Transforming

Societies (AACTS) • US Citizenship and Immigration Services (USCIS)

Representing the County in and around the community

• Presenting proclamations • Speaking engagements • Attending local events • Serving on community boards

What is the Impact?

• Inclusive and reflective decision-making process • Increased involvement of diverse constituents • Diversity in appointments to boards,

commissions, and committees • Increased and improved access to County

programs and services • Citizens gain a strong sense of community and

belonging

“Alone we can do so little; together we can do so much." - Helen Keller

What’s Next?

Upcoming Initiatives – AACTS Community Luncheon – State of Black

Community – Regional Neighborhood Summit – ARC Mobile Work Session – Stone Mountain Open House – Diversity Task Force – Board Training Program – Youth Academy

Gwinnett Magazine Highlight

COUNTY ADMINISTRATOR’S

OFFICE

Questions?

Volunteer Gwinnett BOC Presentation

September 1, 2015

Mission

Designed to involve more residents in volunteer activities associated with Gwinnett County government Launched February 2012 as new countywide volunteer program

Six Goals

1. Give residents the opportunity to contribute and enrich their community

2. Offer unique countywide volunteer opportunities

3. Increase awareness about Gwinnett County’s roles and responsibilities

Six Goals

4. Streamline volunteer recruitment and

placement

5. 1 Million volunteer hours by 2015

6. Support government operations and save money

4 Easy Steps

1. Website www.volunteergwinnett.net

2. Search for opportunities to get involved

3. Select activities that fit your schedule

4. Register online

Definition of Volunteer

An individual who receives no compensation or is paid expenses, reasonable benefits, or a nominal fee to perform the services for which the individual volunteered

Category of Volunteers

All volunteers must be assigned to a defined position, opportunity or event

One-Time Ongoing Youth Intern County Employee

Goal: 1 Million Hours

YEAR

GOAL

RESULTS

2012

600,000

991,687

2013

725,000

1,025,942

2014

850,000

1,054,467

2015

1,000,000

Volunteer Impact

YEAR

GOAL

RESULTS

SAVINGS $$$

2012

600,000

991,687

$21,608,857

2013

725,000

1,025,942

$23,103,082

2014

850,000

1,054,467

$23,778,231

2015

1,000,000

508,573

Nonprofit Partners

Gwinnett Clean & Beautiful

Gwinnett Coalition for Health & Human Services

Gwinnett Environmental & Heritage Foundation

Gwinnett Parks Foundation

Gwinnett Public Library

Safe Kids Gwinnett

Gwinnett SenioR Learning

Gwinnett United In Drug Education (G.U.I.D.E.)

Friends of Gwinnett County Senior Services

Youth Athletic Associations

Volunteer Engagement : 2014 YTD # of Hours: 1,054,467

Gwinnett County Department # of Volunteer Hours

County Administration 408

Community Services 996,477

Corrections 3,148

Financial Services 711

Elected Official Departments 4,576

Fire & Emergency Services 4,161

Human Resources 165

Information Technology Services

Law 400

Planning & Development 49

Police Services 16,743

Support Services 1,026

Transportation 10,449

Water Resources 17,208

Volunteer Engagement : 2015 YTD # of Hours: 508,573

Gwinnett County Department # of Volunteer Hours

County Administration 224

Community Services 477,104

Corrections 2,013

Financial Services 158

Elected Official Departments 4,404

Fire & Emergency Services 3,380

Human Resources 104

Information Technology Services

Law 444

Planning & Development 152

Police Services 7,503

Support Services 345

Transportation 4,783

Water Resources 8,997

Marketing & Promotions

13

Volunteer Recognition

National Volunteer Week, April 12 – 18, 2015

Departments plan own recognition activities

Publicity: website, print & email

National Recognition

NACO 2013 Achievement Award (National Association of Counties)

– Volunteers Category NACIO 2013 Superior Award (National Association of County Information Officers) – Website Design & Community Participation

Contact Info

Kay Sibetta Volunteer Gwinnett & HRC Coordinator

Gwinnett County Government 75 Langley Drive

Lawrenceville, GA 30046 770.822.7955

kay.sibetta@gwinnettcounty.com www.volunteergwinnett.net