University Policy on Student Leave of Version: ?· University Policy on Student Leave of Absence (Medical,…

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<ul><li><p> 1</p><p>UniversityPolicyonStudentLeaveofAbsence(Medical,Personal,Military)</p><p>Version:EffectiveSpring2017</p><p>Access:PublicRelatedPolicy:StudentsCalledtoActiveMilitaryDutyPolicyADAAccommodationsPolicy</p><p>Positionresponsibleforeffectingcompliance:DeanofStudentsPositionssupportingcompliance:DisabilityServices,FinancialAid,ResidenceLife,StudentAccounts,Records/Registrar,VeteranAffairs,AcademicAffairs</p><p>PolicyAttimes,astudentmayneedtotemporarilyleavetheuniversityonthebasisofmedicalneeds,personalconcerns,ormilitaryservice.Insuchcases,thestudentdoesnotwithdrawfromtheUniversity,nordotheyneedtore-applytoreturn.ThisiscalledLeave.NiagaraUniversitybelievesthatarrangingandreturningfromLeaveshouldbeaclearandsupportiveprocess,andtothatend,hasimplementedthebelow-listedproceduresandguidance.Leaveshalltypicallynotexceed1year(2academicsemesters).MedicalLeaveMedicalleaveforphysicalormentalhealth-relatedreasonsshouldstartwithcontactingtheDeanofStudents.PersonalLeavePersonalleaveforbereavement,extremefinancialexigency(suchasjobloss),orotherpersonalreasonsshouldstartwithcontactingtheDeanofStudents.MilitaryLeaveMilitaryLeaveforactivedeploymentshouldfollowthepolicyforStudentsCalledtoActiveMilitaryService,andmayconsultwiththeDirectorofVeteransServicesatanypointduringtheprocess.NOTE:StudentswhoarewithdrawingtojointhemilitarywillnotbegrantedMilitaryLeave;theymustfollowtheusualprocessforwithdrawal.</p></li><li><p> 2</p><p>ProcedurePerson ActionStudentneedingleave</p><p>MeetswithDeanofStudentsorDesigneetorequestamedical,personal,ormilitaryleave.</p><p>DeanofStudents(orDesignee)</p><p>Posts,publishes,providesandprocessesappropriateforms,policy,andguidancesostudentscaneasilyinitiateandworkwiththeprocess.</p><p>DirectorofDisabilityServices</p><p>ReceivesandreviewsformstoverifyaccommodationofMedicalLeave;confirmsverificationtoDeanofStudents.ForHIPAAcompliance,documentationforMedicalLeaveshalltypicallyonlybereviewedandassessedbyDisabilityServices.</p><p>DeanofStudentsDesignee</p><p>ReceivesandreviewsinformationtoverifyaccommodationofPersonalLeave;confirmsverificationwithDeanofStudents.NOTE:IfreasonsarenotsufficienttojustifyaPersonalLeave,astudentmayalsoconsideraWithdrawal.</p><p>DirectorofVeteransServices</p><p>AssistswithMilitaryLeave(seeStudentsCalledtoActiveMilitaryDutyPolicy.</p><p>AcademicAffairs(orappropriateacademicoffice/advisor)</p><p>CollaborateswithStudentandDeanofStudents(ordesignee)todevelopappropriateacademicarrangementsforleave.</p></li><li><p> 3</p><p>Person ActionUponnotification,effectsnecessaryacademicadjustments.</p><p>DirectorofStudentAccounts;DirectorofFinancialAid</p><p>CollaborateswithStudentandDeanofStudentstodevelopappropriatefinancialarrangementsforleave,perrelevantpoliciesandfederalfinancialaidregulations.</p><p>DirectorofResidenceLife(ifstudentisinStudentHousing)</p><p>CollaborateswithStudenttotransitionthestudentfromon-campushousing,perrelevantpolicies;keepsDeanofStudents(ordesignee)informed.</p><p>DeanofStudents(orDesignee)</p><p>Afterallsupportactionsarecomplete,generatesLeaveLettersettingoutbasisofleave,academic,financial,housing,andotherconsiderations,and(mostcritically)termsforreturn.</p><p>Student</p><p>Reviewsandsignsletter.Thisacceptanceoftheleavetermsfinalizestheleave.Priortoreturn,contactsDeanofStudentsassetoutinletter.</p><p>Registrar</p><p>Receivescopyofletterandofficiallyeffectsleaveasdirected.Uponreturn,receivesverificationbyDeanofStudents(ordesignee)thattermsofreturnaremet.</p><p>GuidanceforStudents</p></li><li><p> 4</p><p>Studentsmustsometimesinterrupttheirstudiesforavarietyofreasons(financial,academic,medical,militaryorpersonal).AstudentmayleaveNiagaraUniversitybyeitherwithdrawingfromtheuniversity(thismeansleavingtheuniversitywithnointentionofreturning)orbytakingaleaveofabsence(thismeansleavingtheuniversitytemporarily,withthefirmandstatedintentionofreturning).NiagaraUniversitybelievesthatarrangingandreturningfromaleaveshouldbeaclearandsupportiveprocess,andtothatend,hasimplementedthefollowingrulesandprocedures.AstudenttakingaleaveofabsencedoesnotwithdrawfromtheUniversityandtheyneednotre-applytoreturn.Therefore,aleaveofabsencemaintainscontinuingstudentstatus.Thisallowsastudenttomaintaincatalogrightsandeligibilitytoenrollforthetermimmediatelyaftertheexpirationoftheleavewithoutre-applyingtotheuniversity.KeepinmindthatMerit-basedawardsaregenerallyvalidforeightsemestersofstudy.Aleaveofabsencewillnotcounttowardstheeightsemesters.Need-basedaidisbasedonyourFAFSA.Fordetails,pleasecontactFinancialAid.LengthofLeave:Aleaveofabsencewilltypicallynotexceed2consecutivesemesters(excludingsummer).However,inspecialcircumstances,astudentmayrequestanextensiontohis/hervoluntaryleaveofabsence.ThisrequestcanbeapprovedordeniedbytheprimaryacademicDeanordesignee.Extensionswillbegrantedfornomorethantwoadditionalconsecutivesemestersandanewleaveofabsencerequestformmustbecompleted.SeparationfromtheUniversity:Astudentonavoluntaryleaveofabsencewillnotattendclasses,mustvacateuniversityownedhousingandmaybeentitledtowhateverrefundsoftuition,fees,androomandboardchargesaswouldbeappropriatefortheeffectivedateoftheleaveofabsence.Thoseonaleaveofabsenceareconsideredinactivestudents,andarenotpermittedtoutilizecampusresourcesincluding,butnotlimitedto,classrooms,labs,recreationalspaces,athleticfacilities,campushousing,dininghalls,andtheStudentHealthCenter.StudentsonleavearealsonotpermittedtomaintainemploymentasstudentsatNiagaraUniversitywhiletheirleaveisineffect.Finally,asthestudentisonleave,heorshewillhaveaccesstoemail,MyNU,andwebadvisorduringtheperiodofleave.Accesstothesesiteswillonlyberestrictedwhenastudentwithdrawsfromtheinstitution.StudentstakingaleaveofabsenceshouldreturntheirmailboxkeytothePostOfficeandfilloutaChangeofAddressformsothatmailcanbeforwardedtotheirnewaddressorhome.StudentsmustinformthePostOfficetheirwishtoclosetheirmailbox,iftheyarenotreturningtocampus.IfstudentspurchasedtheirtextbooksattheCollegeBookstore,theyshouldcontacttheBookstoreforspecificsandclarificationonoptionsforreturnassoonaspossible.</p></li><li><p> 5</p><p>StudentswhopurchasedaparkingdecalshouldnotifytheCampusSafetyOfficeinwritingsothattheappropriateproratedrefundcanbeissued.Incircumstanceswhereastudenthasapendingacademicactionorconductaction,avoluntaryleaveofabsencemaybeapprovedbutiftheresultsoftheacademicorconductactionresultinsuspensionofthestudent,thoseresultswilltakeprecedenceovertheleaveofabsencestatusandwillbeindicatedassuchonthestudentsrecord.Stepsrequiredtoenactaleave:StudentschoosingtotakealeaveofabsencemaywishtofirstcontacttheirdepartmentadvisortodiscusstheirplanswhileonleavetoworkoutanyconditionsthatmaybenecessaryforasmoothreturntoNiagaraUniversity.Inaddition,thestudentrequestingaleavemustmeetwiththeDeanofStudentsandcompleteaLeaveofAbsenceForm.FormsareavailableontheMyNUwebsite.Notifyinginstructorsornolongerattendingclassesdoesnotcompletetheprocessforobtainingaleave.Studentsarerequiredtofilloutallinformationontheleaveofabsenceform,includingallcommentsectionsrelatingtoreasonsfortheirleaveofabsence.Aftercompletionoftheform,studentsmusttakeittotheirhomedepartmentanddean'sofficeforappropriatesignatures.Theprocessoftakingaleavewillnotbecompleteuntilallnecessarysignaturesareontheleaveform.PleasenotethatstudentsrequestingaleaveforactivedeploymentinthemilitaryshouldstarttheleaveprocessbycontactingtheDirectorofVeteranServices.Therearesomewhatdifferentprocessesandproceduresforamilitaryleavebecauseofmobilization.However,studentswhochoosetojointhemilitarywillnotbegrantedaleave,insteadtheymustfollowtheusualprocessforwithdrawal.InternationalstudentswhoarehereonaF1orJ1visamustconsulttheOfficeofInternationalAffairsforinformationonpossiblevisaimplicationspriortogoingonleave.Thispolicydoesnothaveanyeffectontheexemptionofstudentsfromstudentloanrepayments.Beforetakingaleaveofabsence,astudentshouldcontacthisorherlenderregardingrepaymentobligationsthatmayariseasaresultoftheirleave.AstudentshouldalsoconsulttheUniversitysFinancialAidOfficetodiscussanyimpacttheleavemayhaveonfinancialaid.TheUniversityreservestherighttonotifyaparentorguardianifdeemedappropriateunderthecircumstancesandapplicablelaws,includingmakingarrangementsforthefamilymembertopickupthestudentfromtheUniversityspremises.</p></li><li><p> 6</p><p>TheUniversitywillmaintaintheconfidentialityofinformationregardingleavesinaccordancewithfederal,state,andlocallaw,andtothegreatestextentconsistentwiththegoalofprocessingsuchleaves.AllrecordsconcerningleavesofabsenceareconfidentialandtheofficialcopyofsuchrecordsshallberetainedbytheDeanortheDeansdesigneeoftheacademicprogram,department,orschool.Accesstotheserecordsislimitedbyappropriatefederal,state,andlocallaw.Suchrecordswillbedestroyedseven(7)yearsafterthestudentsgraduation.B.TypesofVoluntaryLeaves:TherearetwotypesofMedicalorPersonalLeave:Planned,orImmediate.Aplannedleaveofabsenceisrequestedforthesucceedingtermpriortothestartofthatterm.Thestudentagreestocompleteanycoursescurrentlyinsession,understandingtheleavewillbeginthefollowingtermandanycoursesenrolledfortherequestedtermwillbedropped.Animmediateleaveofabsenceisforstudentswhorequesttoleaveafteratermbegins.AnimmediateleaveduringtheacademicsemesterwilltakeeffectasofthedatesignedbythestudentontheLeaveLetter.AftertheleaveofabsenceformisreceivedbytheUniversity'sRegistrar'sOffice,itwillbereviewedbyStudentAccountsandFinancialAidfortheappropriatetuitionrefundsandgradeimplications.Therecordingofstudentcoursesandgradesfortakingaleaveinasemesterfollowsthedeadlinesforsemester:</p><p>OnorbeforetheuniversitydeadlinetodropclasseswithW(withdrawal)grades:allcoursesorgradesareremoved.</p><p>Aftertheuniversitydeadlinetodropclassesbutbeforethelastdayofclasses:W(withdrawal)gradeswillbeassignedtoallclasses.(Wgradesapplytoallundergraduatestudents,andgraduatestudents.)</p><p>Pleasenotethatiftherequestforleaveoccursinthelaterstagesofasemesterandthestudentcannotcompletethesemester,optionsforissuingIncompletesforthecoursesinprogressmaybeconsidered.Studentsonleavemaycompletecourseworkforwhichan'Incomplete'gradewasawardedinapriorterm(unlessdoingsoplacesanundueburdenonthepartofaninstructor,department,staff,orotheruniversityresource)andareexpectedtocomplywiththeourpolicyforresolvingincompletes;aleaveofabsencedoesnotstoptheclockonthetimelimitforresolvingincompletes.Afterthelastdayofclasses:Permanentgradesassignedbytheinstructorwillberecorded.C.ReturningtotheUniversity:</p></li><li><p> 7</p><p>ThestudentmustkeeptheDeanofStudentsandtheDean(ordesignee)ofhisorherCollegeapprisedofhisorhermailingaddressandmustmeetallregularuniversitydeadlinesforregistration,housingreservations,financialaidapplications,andsimilarmatters.Pleasenotethatfinancialaid/scholarshipawardsanduniversityhousingreservationsdonotautomaticallycarryover.Studentsonleaveareresponsibleforallarrangementswithoffices(FinancialAid,StudentAccounts,ResidenceLife)servingtheminthesematters.AstudentmayonlyanothercollegewhileonleavethrougharrangementwiththeDeanofStudents.Ifpermissiontobeonleavewhileattendinganotherschoolisgranted,officialtranscriptsmustbesenttotheOfficeoftheRegistrarforthepurposeofevaluatingacademicstandingandcreditsaccordingtoregulartransferpolicy.</p></li></ul>

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