university budget basics
DESCRIPTION
University Budget Basics. December 2010. First - The Basics. Fiscal year Fund Types - Unrestricted vs. Restricted Object Codes Responsibility Organization Codes Budget vs. Actual Operating Units - Academic or Service Auxiliary Units System Campuses. 38 – Moore School of Business - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/1.jpg)
University Budget Basics
December 2010
![Page 2: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/2.jpg)
First - The Basics Fiscal year Fund Types
- Unrestricted vs. Restricted Object Codes Responsibility Organization Codes Budget vs. Actual Operating Units
- Academic or Service Auxiliary Units System Campuses
38 – Moore School of Business15000A000 – DMSB40140 – Fall Tuition Revenue52024 – Domestic Travel10-10-1-11-38-00
2
![Page 3: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/3.jpg)
More Basics – System OverviewFlagship Institution - USC Columbia
Senior CampusesUSC AikenUSC BeaufortUSC Upstate
Regional CampusesUSC LancasterUSC SalkehatchieUSC SumterUSC Union
3
The System Campuses have approximately 33% of the enrollments of the system and 18% of the total current funds budget.
![Page 4: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/4.jpg)
Total Current Funds - Unrestricted and RestrictedAt USC, this includes funds:
A, B, C, D, E, F, G, H, J, K, L, S, R & RP
Excludes funds:T, V, W, X, Y & Z
General Operating – State Appropriations, Tuition & FeesDepartmental – Student Activities, Sales and Service Auxiliary – Enterprise servicesGrants, Contracts and Gifts
Basics Continued – Alphabet Soup
4
![Page 5: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/5.jpg)
http://busfinance.admin.sc.edu/budget
http://www.scstatehouse.gov/html-pages/budget.htm
Where is the University Budget?
![Page 6: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/6.jpg)
The University budget and unit budgets are spending plans that:
Determine sources of funds
Allow maximum use of resources
Control spending
Coordinate activities to meet goals & objectives
Serve as a communication tool
Why Do We Need to Budget?
6
![Page 7: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/7.jpg)
State lawAccreditation standardsBoard bylaws
Why Do We Need to Budget?
7
![Page 8: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/8.jpg)
Prepare the annual budget document for consideration by the Board of Trustees that reflects the mission and vision of the University of South Carolina.
Assist business officers and administrative heads of colleges, campuses and other University units in executing the Board-approved budget and in maximizing their use of limited resources to meet the University's mission of providing high quality instruction, research and public service to its customers.
Prepare and submit the University's state budget to appropriate agencies and assist legislative contacts in justifying budget requests.
Assist executive University staff and other Division of Finance and Planning staff in ensuring that the University maintains a sound financial status and operates within the budget limitations established by the General Assembly and the Board of Trustees.
What Does the Budget Office Do?
8
![Page 9: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/9.jpg)
What Does the Budget Office Do?
Budget Development
Budget Execution
Budget Analysis and Reporting
Budget Planning
9
![Page 10: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/10.jpg)
What Does the Budget Office Do?
FY2010 FY2011 FY2012 FY2013January Final Analysis Execution PreparationFebruary Execution DevelopmentMarch Execution DevelopmentApril Execution DevelopmentMay Execution Development PlanningJune Execution Development Agency Activity InventoryJuly Clean up/Carryforward Implementation CHE PresentationAugust Clean up/Carryforward Execution Accountability & Governor's BudgetSeptember Variance Execution OSB Line ItemOctober Reporting Execution OSB Line ItemNovember Analysis Execution Submit info to CHE and B&CBDecember Analysis Execution Submit info to CHE and B&CB
10
![Page 11: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/11.jpg)
How much do you think USC’s budget is?
How much is it?
![Page 12: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/12.jpg)
How much is it?
A) $ 76,919,624
B) $ 121,345,898
C) $ 538,065,932
D) $ 1,125,137,838
E) $ 1,121,838,000
12
![Page 13: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/13.jpg)
Everyone wins!A) $ 76,919,624
- Columbia Athletics Department Budget
B) $ 121,345,898-System State Appropriations Budget
C) $ 538,065,932- Columbia “A” Fund Operating Budget
D) $ 1,125,137,838- System Total Current Funds Budget
E) $ 1,121,838,000- USC State Budget Total
13
![Page 14: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/14.jpg)
14
FY11 Total Current Funds Revenue Budget
![Page 15: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/15.jpg)
15
FY11 Base Cut – State Appropriations Bill
REVISED STATE FUNDS
BASE & TRAVEL CUT
ESTIMATED BASE VETOES
ESTIMATED STATE FUNDS
2009/2010 21.00% 2010/2011 SUSTAINED* 2010/2011Columbia 111,849,075 (23,488,306) 88,360,769 (1,623,719) 86,737,050School of Medicine 16,671,729 (3,501,063) 13,170,666 0 13,170,666Columbia & SOM TOTAL 128,520,804 (26,989,369) 101,531,435 (1,623,719) 99,907,716
Aiken 7,772,409 (1,632,206) 6,140,203 0 6,140,203Beaufort 1,834,243 (385,191) 1,449,052 0 1,449,052Upstate 10,138,616 (2,129,109) 8,009,507 0 8,009,507Lancaster 1,935,139 (406,379) 1,528,760 0 1,528,760Salkehatchie 1,649,214 (346,335) 1,302,879 0 1,302,879Sumter 3,061,316 (642,876) 2,418,440 0 2,418,440Union 746,001 (156,660) 589,341 0 589,341USC System TOTAL 155,657,742 (32,688,125) 122,969,617 (1,623,719) 121,345,898
*Does not include veto of Access & Equity program across all campuses totalling $110,374. These funds were allocated via CHE.
![Page 16: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/16.jpg)
16
USC System - State Appropriation Reductions
TOTAL REDUCTIONS PERCENTAGE SINCE FY2008 REDUCTION
Columbia (75,714,638) -47.08%School of Medicine (10,790,688) -46.99%Columbia & SOM TOTAL (86,505,326) -47.07%
Aiken (5,174,788) -46.22%Beaufort (1,447,898) -50.36%Upstate (6,818,715) -46.52%Lancaster (1,271,093) -45.87%Salkehatchie (1,093,288) -46.02%Sumter (2,032,690) -46.11%Union (491,477) -45.90%
USC System TOTAL (104,835,275) -46.98%
![Page 17: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/17.jpg)
17
Total Current Funds Revenue Sources
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Sales & Svc Auxiliary EnterprisesSales & Svc Educ ActivitiesGifts, Grants, ContractsState AppropriationsTuition and Fees
![Page 18: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/18.jpg)
Operating/General fundsMajority provided from tuition and fees and
state appropriationsThese funds are also called Education and
General – or “E & G” funds“A” funds are unrestricted - dollars may be
used to accomplish the goals of the unit within the constraints of State and University policies, procedures & procurement guidelines
What are “A” Funds?
18
![Page 19: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/19.jpg)
At July 1, 2010 – USC System “A” Funds Revenue
Tuition and Fees $ 440,365,81176.37%
State Appropriations $ 121,345,898 21.04%
Grants, Contracts and Gifts $ 6,257,497 1.09%
Sales, Services & Other Sources $ 8,643,696 1.5%
Auxiliary Enterprises $ 0 0.0%
Total “A” Fund Budgets $ 576,612,902
USC System “A” Fund Budgets
![Page 20: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/20.jpg)
20
![Page 21: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/21.jpg)
USC Columbia In-State Undergraduate Tuition & Required Fees
21
4,260
4,984
5,778 6,416
7,314 7,808
8,346 8,838
9,156 9,786
10.00%
17.00%
15.01%11.04%
14.0%
6.75%
6.89%5.90%
3.60%
6.90%
0
2,000
4,000
6,000
8,000
10,000
FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011
Actual Percentage
![Page 22: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/22.jpg)
22
Undergraduate Tuition & Required Fees ComparisonsSouth Carolina Public Higher Education Baccalaureate Institutions
FY 2011
Percentage Increase Tuition Amount
Winthrop 4.91% $12,176
Clemson 7.50% 11,908
College of Charleston 14.75% 10,314
The Citadel 13.00% 9,871
USC Columbia 6.90% 9,786
Coastal Carolina 4.90% 9,390
Lander 4.50% 9,144
USC Upstate 5.00% 9,072
SC State 5.20% 8,898
Francis Marion 6.50% 8,480
USC Aiken 6.00% 8,374
USC Beaufort 9.50% 7,940
USC Regional Campuses - under 75 hours 6.50% 5,888
![Page 23: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/23.jpg)
FY2011 Tuition and Required Fee Comparison Public SEC Schools
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
$5,020
$8,736 $8,610
$9,786
$7,382
$7,900
$6,768
$7,900
$5,731$5,436 $5,461
23
![Page 24: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/24.jpg)
The South Carolina Education Lottery provides funds to South Carolina students based on merit for use at public and private institutions in the state.
24
What About the Lottery?
![Page 25: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/25.jpg)
Higher Education Price Index
Similar to the Consumer Price Index (CPI)
Calculated by the CommonFund in Washington Interim reports periodicallyAnnually updated in July2.0% last year .9% this year
HEPI is made up of 8 variables – most personnelFaculty, administrative, clerical, and service salaries Fringe benefitsMisc. servicesSupplies and materialsUtilities
25
HEPI
![Page 26: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/26.jpg)
Labor-% of budget for personnel & fringe-Health insurance and retirement increases-Academic labor market
Technology
Utilities
Enrollments go up
Fund new initiatives
Why Does Tuition Go Up?
26
![Page 27: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/27.jpg)
Technology Fee
Enrichment/Program Fees
Lab Fees
Housing, Food, Parking, etc
27
Other Fees
![Page 28: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/28.jpg)
Who has input into developing the budget?
28
![Page 29: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/29.jpg)
External Budget Development & ExecutionBudget Development
Commission on Higher Education
Governor
General Assembly
Budget Execution
Budget & Control Board
State Treasurer
Comptroller General29
![Page 30: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/30.jpg)
External Budget Process
30
![Page 31: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/31.jpg)
Governor’s Executive BudgetHouse Ways & Means Budget
Senate Finance BudgetConference Committee Budget
FY2012 External Budget Process
31
![Page 32: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/32.jpg)
Internal Budget Process
32
![Page 33: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/33.jpg)
For Columbia• Plan on tuition increase each year• Increase student population systematically• Cut budgets over two years and use one-time funds to bridge
• Overcut – Risk of mid-year cut – Estimation Risk
• Reduce budgets strategically (not across board)
The Baseball Bat
33
![Page 34: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/34.jpg)
Tuition Fee IncreaseEnrollment IncreaseOvercut from FY 2010Recurring Expense Reduction= Total State Reduction
Columbia: Example Only
The Baseball Bat
FY 2010-11 Recurring Cut = $23,488,306 Tuition increase 5% $12,000,000 Added enrollment 200 $1,546,395 FY 2010 Overcut $1,418,535 Expense Reductions $8,523,376 Total State Reduction $23,488,306
FY 2011-12 Recurring Cut = $20,000,000 Tuition increase 5% $24,600,000 Added enrollment 200 $4,755,164 Expense Reductions $14,133,142 Total State Reduction $43,488,306 34
![Page 35: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/35.jpg)
• Travel Restrictions
• Faculty & Staff Hiring Freeze
• Post-Retirement Hires
• Retirement Incentive Plan and Voluntary Separation Plan
• Under Consideration – Cell Phones, Parking
• Focus Carolina – Cost containment & efficiency study with Huron Consulting
35
Cost Management Measures
![Page 36: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/36.jpg)
36
USC Columbia Campus – FY 2011
Budget Reallocation Initiative $8,000,000University Libraries $340,000Total $8,340,000
Scholarship 4% Fee Waiver Increase - In-State Undergraduate $579,650Career Center - Experiential Education $90,000Total $669,650
Academic Support and Student Affairs Programs
Academic Programs and Services
![Page 37: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/37.jpg)
37
USC Columbia Campus – FY 2011
Utility Increases $545,550Environmental Health and Safety - Insurance Increase $29,500Environmental Health and Safety - Hazardous Waste Increase $32,000Environmental Health and Safety - Fire Extinguisher Inspection $34,000Facilities - Operation and Maintenance of New Facilities $637,500University Development and Alumni Relations - Capital Campaign $1,100,000University Communications $250,000Health Insurance Employer Cost Increase $510,800OneCarolina $1,500,000Legal - Operating $226,000Total $4,865,350
Transportation Fee $200,000Student Health Center $650,000Renovation Reserve $800,000Total $1,650,000
General Institutional Costs and Central Operations
Mandated Fee Distributions
![Page 38: University Budget Basics](https://reader036.vdocuments.mx/reader036/viewer/2022062521/568168af550346895ddf7136/html5/thumbnails/38.jpg)
38
Strategic Planning & Budget Development
System-wide strategic planning; inclusive and transparent
Budgets are calibrated to strategic plans
Core Mission and Access & Affordability Two-year modification of Columbia budget model
Strategic finance – includes capital and operating budgets