united nations children's fund (unicef) request of expression of interest … ·...

REOI - UNICEF Bangladesh, August 2019

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UNITED NATIONS CHILDREN'S FUND (UNICEF)

REQUEST OF EXPRESSION OF INTEREST

FOR

“PREQUALIFICATION OF CONTRACTORS FOR CONSTRUCTION WORKS IN

BANGLADESH”

1. BACKGROUND

(a) UNICEF is a specialized agency of the United Nations with a mandate to advocate for the

protection of children's rights, to help meet their basic needs and to expand their opportunities

to reach their full potential.

(b) In support to its aid relief programmes and operations, UNICEF Bangladesh is planning to

engage qualified Contractors for the execution of civil works which may include the renovation,

rehabilitation or (re)construction of the followings facilities:

▪ Cold-chain rooms;

▪ Health Clinics;

▪ Primary Schools;

▪ Community centres;

▪ Water Sanitation and Hygiene (WASH);

▪ Warehouses;

▪ Office premises.

(c) Expressions of Interest (EOI) are invited from Contractors wishing to be prequalified to tender

for similar contracts and through the attached questionnaire establishing their capacities to

undertake such works.

2. SCOPE OF WORK

(a) The EOI is the first stage of a multi-stage procurement process. The objective of the EOI process

is to identify and prequalified Contractors that wish to be considered for selection for future

works with UNICEF and have suitable capacity, capability and experience.

(b) An Evaluation Committee comprising representatives of UNICEF will evaluate EOI applications

on the basis of the evaluation criteria set out in Section 4 of this Request for Expressions of

Interest (REOI).

(c) It is expected that prequalified Contractors will be invited to submit Invitations to Bid (ITBs) or

Request for Proposals (RFPs) when needs arise for project implementation purposes.

3. ELIGIBILITY REQUIREMENTS

(a) This REOI for Prequalification is open to all Contractors regularly registered and licensed to

operate in Bangladesh.

(b) To become eligible candidates shall demonstrate to have:

a. minimum of 5 (five) years of experience as a general contractor, and

b. successful completed at least 3 (three) contracts of a nature and complexity

comparable to the construction works required above (Section 1.b).


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(c) Companies doing business with the United Nations are required to register online with UN

Global Market (www.ungm.org) and accept and comply with the UN Contractor Code of

Conduct (https://www.ungm.org/Public/CodeOfConduct).

4. EVALUATION CRITERIA

(a) Prequalification will be based on meeting the minimum criteria regarding their general and

particular construction experience, financial position, personnel and equipment capabilities,

and other relevant information as demonstrated by the Contractor’s responses in the

Submission Forms attached to this REOI.

(b) Contractors must have cumulated a minimum score of 60% to be prequalified.

(c) Incomplete or inadequate responses, lack of response or misrepresentation in responding to

any questions will affect the evaluation.

(d) Submissions shall be evaluated in accordance with the following criteria:

Serial Criteria Form Weighting (%)

sub total

1 Valid company registration and licensed to operate in Bangladesh.

mandatory

2

Litigations: A consistent history of awards against the Contractor or any partner of a Joint Venture may result in disqualification of the Contractor.

mandatory

3 Evidence of minimum of 5 (five) years of experience as a general contractor.

mandatory

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Completed at least 3 (three) contracts of a nature and complexity comparable to the works listed in Section 1.b of this REOI in the capacity of a general contractor.

mandatory

5 Evidence of the Contractor’s experience and performance on contracts of a similar nature in Bangladesh.

B 25

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Evidence of a competitive management structure capable to make provision for suitably qualified personnel to fill the key positions.

C 15

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The Contractor shall demonstrate to own, or have assured access to key items of equipment, in full working order, and that, based on commitments, they can be available for timely use in the future contracts.

D 10

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The Contractor shall also demonstrate that it has adequate sources of finance to meet the cash flow requirements on works currently in progress and for future contract commitments.

E 20

http://www.ungm.org/

https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct

https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct

https://www.ungm.org/Public/CodeOfConduct


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9 The Contractor shall demonstrate to have in place a sound Quality Management & Safety System

F 15

10 Client References (minimum 3 of the last 3 projects similar per nature to this REOI).

G 15

Total 100

5. DISQUALIFICATION OF PRE-QUALIFICATION SUBMISSION

(a) If a prequalification submission fails to comply in any respect with the requirements set out in

this REOI or is ambiguous, UNICEF shall be entitled at its absolute discretion, but shall not be

obliged to one of the following:

I. To reject the prequalification submission as non-compliant;

OR

II. Without prejudice to UNICEF’s right to reject the prequalification submission, to meet

with, raise issues and/or seek clarification from the Contractor in respect of the relevant

pre-qualification submission;

OR

III. Without prejudice to UNICEF’s right to reject the prequalification submission, to request

the Contractor to provide UNICEF with information or items which have not been

provided or have been provided in an incorrect form; and/or to waive a requirement

which, in the opinion of the UNICEF, is not material and/or is procedural.

(b) Any change in the Contractor after the Contractor has submitted its prequalification submission

may lead to disqualification of the Contractor unless notified to UNICEF in writing. UNICEF

reserves the right to withhold approval for any such changes and to disqualify the Contractor

concerned from any further participation in the during any future procurement process.

6. PREQUALIFICATION PROCEDURE

(a) The Submission Forms must be fully completed as per requirements stated in the annexures.

(b) Submission and acceptance of any Prequalification will not constitute a contract or part of a

contract between UNICEF and the Company;

(c) Any conflict of interest or potential conflict of interest either with UNICEF employees/ex-

employees or any other conflict of interest must be fully disclosed to UNICEF in this EoI or as

soon as such conflict or potential conflict becomes apparent. In the event of any conflict or

potential conflict of interest UNICEF shall, in its absolute discretion, decide on the appropriate

course of action. UNICEF reserves the right to evaluate individual or organizational conflict of

interest of the bidder vis-à-vis UNICEF it’s employees;

(d) The company by responding to this EoI agree to be bound by the decision of UNICEF;

(e) UNICEF reserves the following rights for this EoI:- i. To request any additional information, which is considered relevant for the evaluation; ii. Visit and inspect the company’s premises and its clients;

iii. Contact clients of the company/referees provided;


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iv. Request additional supporting or clarification or supplementary information or technical presentation;

v. Arrange interviews with the company’s management team or any other relevant staff as appropriate;

vi. Reject any all of the EoI or Accept any EoI in whole or in part; (f) Any costs related to the EoI submission will be borne by the company responding to this EoI;

7. METHOD OF SUBMISSION AND DEADLINE :

(a) DUE DATE OF SUBMISSION 19th August 2019, 14.00 hrs (DHAKA TIME)

(b) The EOI responses with accompanying documents can be either submitted by email OR can

be submitted in hard copies to the following address, between 0900 am to 14 pm

UNICEF Bangladesh Country Office

The Reception Desk

4th floor of BSL Office Complex,

1 Minto Road,

Dhaka-1000

(c) Sealed package should be marked as follows

“EOI for Prequalification of Contractors for Construction Works in Bangladesh”

(d) ELECTRONIC SUBMISSION OF EOI (by email)

• All e-mailed submissions must be sent to [email protected], the ONLY ACCEPTABLE E-MAIL ADDRESS for receipt of Proposals. No other recipient should be "Cc" or "Bcc" in the e-mail submission.

• All e-mail communication in relation to the submission must clearly indicate “EOI for Prequalification of Contractors for Construction Works in Bangladesh” in the "Subject" line of the e-mail.

• All responses to EoI by e-mail must be submitted as PDF (Portable Document Format) files. Email links (e.g. to documents to be downloaded from cloud based folders) are not acceptable unless otherwise specifically requested. Proposals submitted as a link or through a link will be invalidated.

8. ENQUIRIES

(a) Interested Companies are encouraged to contact UNICEF during the EOI stage should they have

any queries regarding any aspect of this EoI. Requests for clarification shall be in writing by

email and UNICEF will respond to the queries in writing by email.

(b) All enquiries in relation to this EoI submission must be sent by email to:

E-Mail: [email protected]

Subject: Enquiry: “EOI for Prequalification of Contractors for Construction Works in

Bangladesh” [Company Name], no later than 15 August 2019.

mailto:[email protected]

EOI - Expression of Interest - UNICEF Bangladesh, August 2019

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Submission Forms

In order to be considered as a potential Contractor, interested Contractors should return the following

forms as indicated in Section 6 of this REOI, including the Letter of Expression of Interest duly complete and

signed. Additional verification of any information submitted may be requested.

Note: The order and format of the items requested as presented in the forms here below must be

preserved.

No Items to be submitted Yes/No

1 Letter of Expression of Interest: duly completed and signed the form annexed to this REOI.

2 Company registration certification: Copy of company’s registration required by law

and issued by authorized agency. This document is mandatory for administrative

compliance and starting with technical evaluation of bids.

3 Litigation History : provide information regarding any litigation, current or during the last five years, in which the Contractor was/is involved, the parties concerned, and the disputed amounts and awards.

4 Form A - Contractor Profile: provide the requested information,

5 Form B – Experience of the Contractor: provide information about the experience

in similar projects experience in the past 5 years and other relevant projects

experience in the last 10 years.

6 Form C – Experience of each key personnel: provide the requested information,

including the organization chart showing the structure of the company.

7 Form D – Facilities, Machinery and Equipment: provide a list of various plant, machinery and equipment, tools, tackles, facilities etc., including testing lab equipment’s, if any. The Contractor should also specify if the listed items are owned, rented, or other.

8 Form E – Financial and Economic Standing: provide the requested information,

including the turnover in each of the last three (3) completed financial years and

attach Audit Financial Statements of the last 3 years.

9 Form F – Quality Management & Safety: provide the requested information,

10 Form G – References: Contractors shall seek Client References in respect of at least three (3) projects similar to the services required here. The References should be returned duly signed by the Clients.


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Letter of Expression of Interest

[Letterhead paper of the Contractor including full postal address, and telephone, facsimile and electronic mail]

Date:

To:

1. Being duly authorized to represent and act on behalf of __________________ (hereinafter referred to

as “the Contractor”), and having reviewed and fully understood all of the prequalification requirements

and information provided, the undersigned hereby applies for prequalification to bid to construction

works undertaken by UNICEF Bangladesh.

2. Attached to this letter are copies of original documents defining:

a) Company’s registration certificate and license;

b) Authorized Signatory legal status

3. UNICEF and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with this

application, and to seek clarification from our other Agencies and Clients regarding any financial and

technical aspects. This Letter of Expression of Interest will also serve as authorization to any individual or

authorized representative of any institution referred to in the supporting information to provide such

information deemed necessary and as requested by your selves to verify statements and information

provided in this application, such as the resources, experience, and competence of the Contractor.

4. UNICEF and its authorized representatives may contact the following persons for further information:

Contact 1 Address and communication facilities



5. This application is made with the full understanding that:

a) bids by prequalified Contractor will be subject to verification of all information submitted for

prequalification at the time of bidding;


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b) UNICEF reserves the right to:

invite to bid only those Contractors who meet the prequalification requirements;

reject or accept any submission, cancel the prequalification process, and reject all

submissions.

c) UNICEF shall not be liable for any such actions under 5 (b) above.

6. The undersigned declare that the statements made and the information provided in the duly completed

application are complete, true, and correct in every detail.

Name of Contractor:

Address:

Date:

Undersigned by:

Designation of Undersigned:

Consortia Application (if applicable)

Group Members:

1)

2)

Etc....

Member 1:

Address:

Date:

Undersigned by:


Member 2:

Address:

Date:

Undersigned by:



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FORM A - COMPANY PROFILE

1. Name of the Company:

2. Full Address:

3. Telephone: Fax: Email: Webpage:

4. Company’s registration No*: Expire Date: License Class/Category: *Attach registration certificate

5. Type of Company: Private Limited Company, Public Limited Company, other:

6. If limited company, state amount:

7. Authorized Signatory Name & Title:

8. Authorized Signatory Telephone: E-mail:

9. Does the Contractor satisfy the eligibility requirements contained in this REOI-Section.3? Yes No

10. If answered “No” provide details of eligibility requirements not satisfied.

11. Is the Contractor participating to this EOI as a consortium/joint venture? Yes No

12. Does the Contractor intend to use sub-consultants in the works? Yes No

13. Is the Contractor relying on the capacity or qualifications of a parent company? Yes No

14. Is the Contractor involved in any litigation, current or during the last five (5) years? Yes No

15. If answered “Yes” please provide information regarding the parties concerned, and the disputed amounts and awards.

Year Award for or Against the Contractor Name of Client, cause of litigation, and matter in dispute Disputed amount (in BDT)


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FORM B - EXERIENCE OF THE CONTRACTOR Part 1: EXPERIENCE OF SIMILAR REOI PROJECTS (AS LISTED IN THIS REOI-SECTION 1) IN THE LAST 5 YEARS

Name of Project and

Geographic Location

Project Description (health clinics, schools, community centres, offices,.)

Building floor area (m2)

Contract Value (BDT)

Client Name Date started Completion Date

(Insert additional rows where needed) Part 2: EXPERIENCE OF OTHER RELEVANT PROJECTS IN THE LAST 10 YEARS

Name of Project and

Geographic Location Project Description



Client Name Date started Completion Date

(Insert additional rows where needed)


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FORM C - EXPERIENCE OF EACH KEY PERSONNEL (a separate form is to be completed for each key personnel)

Part 1: KEY STAFF IDENTIFICATION

Name of Key Personnel

Date Commenced with company

Position Title

Part 2: PROFESSIONAL EDUCATIONAL QUALIFICATIONS

Qualification Institution Date completed

Part 3: KEY PERSONEL EXPERIENCE & ROLE/POSITION IN SIMILAR CONTRACTS

Name of Project and Geographic Location

Project Description Role / Position Title



Client Name Date

Part 4: KEY PERSONEL EXPERIENCE & ROLE/POSITION IN OTHER CONTRACTS

Name of Project and Geographic Location

Project Description Role / Position Title



Client Name Date


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Part 5:DETAIL OF THE COMPANY AVERAGE NUMBER OF PERSON EMPLOYED FOR THE LAST 3 FULL YEARS

Year Total Managerial Admin Architects Structural

Engineer

Planning

Engineer QC/QA

Site

Engineer Surveyor Other

1. Does the Contractor use external resources? Yes No

2. If yes, provide clarification:

3. Please provide the information here below and also attach the organization Chart showing the structure of the company.


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FORM D - FACILITIES, MACHINERY AND EQUIPEMENTS

The Contractor shall provide list of various plant, machinery and equipment, tools, tackles, facilities etc., including testing lab equipment’s.

The Contractor should also specify if the listed items are owned, rented, if they belong to sub-contractors or other.

Machinery Type Model Size/Capacity Age Owner, Rental, other

1. Please provide information about any other relevant fixed assets

2. Does the Contractor has a Storage/Warehousing? Yes No

3. If yes, please provide the capacity (in m2):


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FORM E - FINANCIAL AND ECONOMIC STANDING

1. The Contractor should state the annual turnover, for Civil Engineering Construction Work only, in terms of the amounts billed to clients for each year for

work in progress or completed at the end of the period reported. The annual periods should be the last three (3) completed financial years.

In case of Joint Venture this should be done for each member of the group.

Year Annual Turnover (BDT) (Civil Engineering Construction Work only)

2. Attach a copy of Audit Financial Statement of the last 3 years? Yes No

If not available, please provide a certified copy of your Income Tax Return. Failure to demonstrate the specified level of turnover averaged over the three

specified years may result in the Contractor being excluded from further consideration.

3. State the Contractor’s current outstanding workload value: BDT [total amount]

4. Contractor’s Bank Name :

5. Contractor’s Bank Address:

6. Contractor’s Bank account No:

7. Does the Contractor hold Professional Indemnity Insurance? Yes No If “Yes” please state value in BDT:

8. Does the Contractor hold Employers Liability Insurance? Yes No If “Yes” please state value in BDT:

9. Does the Contractor hold Public Liability Insurance? Yes No If “Yes” please state value in BDT:


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FORM F - QUALITY MANAGEMENT & SAFETY

1. Indicate with which recognised Quality Control Systems Standards the Contractor is registered. (Please provide a copy of the certificate)

ISO9001 Environmental Management

Other Standard Internal Procedures

None

2. In case of “other standards” or “internal procedures”, please provide some details of the other standard below:

3. How does the Contractor ensure that the quality of its works are to a high standard?

4. Does the Contractor have a Safety Management System certified by a recognised independent authority? Yes No

If yes please provide a copy of the certificate.

5. How does the Contractor ensure the health and safety of its personnel both in the office and on site?


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FORM G - REFERENCES Contractors shall seek Client References in respect of at least three (3) projects similar to the services

required here. The Contractor shall note that the non-provision of client references with original

signatures may result in the Contractor receiving a lower score for this section of EOI.

Project Title and Type

Client / Company Name:

Name and title of Referee:

Contact Details of Referee (phone &

email)

Project Value (Design & Construction) Design: Construction:

Design Tender / Final Account Amount Tender Final Acc

Design Completion Date: Contract /

Actual

Contract Actual

Yes No

Was any increase in the final account amount due to issues with Contractor performance?

Were any delays experienced due to issues with Contractor performance?

Was the work in compliance with the projects plans?

Was the works executed in a state-of-the art?

Did the Contractor provide continuous onsite supervision during the construction stage?

Did the Contractor provide design support during the construction stage?

Was the Contractor’s approach to health and safety in the site satisfactory?

Would you engage with the Contractor on another project?

Details of project and of the service provided by the Contractor:

Further Comments:

Client Signature and/or company

stamp

(Copy page for each reference)

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