unece the united nations layout key for trade documents tom butterly unece
TRANSCRIPT
UNECE
The United Nations Layout Key The United Nations Layout Key for Trade Documentsfor Trade Documents
Tom ButterlyTom Butterly
UNECEUNECE
UNECE The UN Layout Key (UNLK)
This Session will cover:This Session will cover:
Overview of the UNLK Overview of the UNLK
Design principles and applicationsDesign principles and applications
Standards, codes and Recommendations Standards, codes and Recommendations behind the UNLKbehind the UNLK
Implementation toolsImplementation tools
UNECE Information - controls the entire Information - controls the entire trade transaction processtrade transaction process
Exchange of information - covers the entire trade Exchange of information - covers the entire trade transaction processtransaction process
Sales contractSales contract Movement of goodsMovement of goods Official controlsOfficial controls PaymentPayment
Trade Documents are the core means of Trade Documents are the core means of exchanging this informationexchanging this information
The goods cannot move faster than the The goods cannot move faster than the information that controls theminformation that controls them
Increasing requirements for faster delivery for Increasing requirements for faster delivery for supply chains etcsupply chains etc
Impact of Security on Information requirements (24 Impact of Security on Information requirements (24 hour rule, ACI, etc)hour rule, ACI, etc)
UNECE And many Trade DocumentsAnd many Trade Documents
EnquiryEnquiry OrderOrder
Despatch adviceDespatch advice Collection orderCollection order
Payment orderPayment order Documentary creditDocumentary credit
Forwarding instructionsForwarding instructions Forwarder's invoiceForwarder's invoice
Goods receiptGoods receipt Sea waybillSea waybill
Rail consignment noteRail consignment note Bill of ladingBill of lading
Freight invoiceFreight invoice Cargo manifestCargo manifest
Export licenceExport licence Exchange control doc.Exchange control doc.
Phytosanitary certificatePhytosanitary certificate Veterinary certificateVeterinary certificate
Certificate of originCertificate of origin Consular invoiceConsular invoice
Dangerous goods declarationDangerous goods declaration
Import licenceImport licence Customs delivery noteCustoms delivery note
TIR carnetTIR carnet ATA carnetATA carnet
UNECE If this process is not simplified and If this process is not simplified and coordinated - Frustration!coordinated - Frustration!
ManufacturerSupplier RetailersWholesalers Customer
Product
Co
mp
any
A
Co
mp
any
B
UNECE And CostAnd Cost 40+ documents to manage the export 40+ documents to manage the export
processprocess
Costs - up to 10 per cent of the value of the Costs - up to 10 per cent of the value of the goods (annual global costs related to trade goods (annual global costs related to trade documents: 550 Billion USDdocuments: 550 Billion USD
UNECE United Nations Layout KeyHistorical background
Up until the 1960’s, no standardisation in Up until the 1960’s, no standardisation in terms of design, content or layout to trade terms of design, content or layout to trade documentsdocuments
There was a clear need for a global There was a clear need for a global solutionsolution
• 1950s: Trade Facilitation in Sweden and 1950s: Trade Facilitation in Sweden and other Nordic countriesother Nordic countries
• 1960s: UNECE set up a Working party to 1960s: UNECE set up a Working party to simplify and standardise international tradesimplify and standardise international trade
• 1963: 1963: International model formInternational model form adopted as a adopted as a Layout KeyLayout Key
UNECE United Nations Layout KeyHistorical background
• 1960’s and 70s: UNECE Layout Key 1960’s and 70s: UNECE Layout Key introduced by many international introduced by many international organisations and countries worldwide organisations and countries worldwide through the work of UNECE, UNCTAD through the work of UNECE, UNCTAD and other organisationsand other organisations
• 1978: UNLK Recommendation had 1978: UNLK Recommendation had gained worldwide acceptance and was gained worldwide acceptance and was called the called the United Nations Layout Key United Nations Layout Key for Trade Documentsfor Trade Documents
UNECE UNLK INTEGRATED SET OF STDSUNLK INTEGRATED SET OF STDS
• Rec 3 County of Origin: UN Rec 3 use ISO 3166 2 digit country Rec 3 County of Origin: UN Rec 3 use ISO 3166 2 digit country codescodes
• Rec 5 Terms of delivery: Rec 5 Aberration of ICC IncotermsRec 5 Terms of delivery: Rec 5 Aberration of ICC Incoterms• Rec 7 Numerical representation of date and timeRec 7 Numerical representation of date and time• Rec 8 Unique Identification CodeRec 8 Unique Identification Code• Rec 9 Alphabetic Code of the Representation of CurrenciesRec 9 Alphabetic Code of the Representation of Currencies• Rec 16 Codes for ports and other locations; Port of Loading: Rec 16 Rec 16 Codes for ports and other locations; Port of Loading: Rec 16
LOCODE Codes for ports and other locations; 55” entries; Show LOCODE Codes for ports and other locations; 55” entries; Show SwitzerlandSwitzerland
• Rec 19 Codes for Mode of transportRec 19 Codes for Mode of transport• Rec 20 Codes for Units of MeasurementRec 20 Codes for Units of Measurement• Rec 22 Packaging codesRec 22 Packaging codes
CODES SIMPLIFY AND STANDARDISE THE CODES SIMPLIFY AND STANDARDISE THE INFORMATION – A CRITICAL FEATURE FOR INFORMATION – A CRITICAL FEATURE FOR eDOCUMENTSeDOCUMENTS
UNECE 6. System of aligned Trade Documents6. System of aligned Trade DocumentsShared Information Shared Information
The common information definition allows the The common information definition allows the exchange of data between documents exchange of data between documents
(70% of all information in trade documents is (70% of all information in trade documents is shared)shared)
UNECE Master Document and Series of Master Document and Series of Aligned DocumentsAligned Documents
See UNLK Guidelines for details …
UNECE
Many national and international sectoral documents developed through the UNLK Hierarchical System of Design
UNECE United Nations Layout KeyAligned Trade Documents
Today, nearly all international trade Today, nearly all international trade documents are aligned to the UNLKdocuments are aligned to the UNLK
Examples:Examples:• Standard Bill of Lading (International Chamber of Standard Bill of Lading (International Chamber of
Shipping)Shipping)• Universal Air Waybill (IATA) Universal Air Waybill (IATA) • International Rail Consignment Note (CIM International Rail Consignment Note (CIM
Convention) Convention) • International Road Consignment Note (CMR International Road Consignment Note (CMR
Convention)Convention)• Single Administrative Document (SAD)Single Administrative Document (SAD)• GSP CertificateGSP Certificate• Cargo Declaration (IMO FAL)Cargo Declaration (IMO FAL)• etcetc
UNECE Tools AvailableTools Available
UNLK GuidelinesUNLK Guidelines
UNLK RecommendationUNLK Recommendation
International Document SetInternational Document Set
UNeDocsUNeDocs
•Built on a series of standards
•Box design principle - related information always appears in the same place
•Common definition of data elements
•One run system of aligned documents
•Series of Recommendations and standards developed around the data elements
•System of Sectoral, and National Layout Keys and standard forms
UNECE Key MessageKey Message
• UN Layout Key is an UN Layout Key is an intelligentintelligent integratedintegrated set of UNECE, ISO and other set of UNECE, ISO and other international international standardsstandards that are the foundation for the that are the foundation for the flow of information in trade transactionsflow of information in trade transactions
• Implemented in many developed economies Implemented in many developed economies but still but still much room for use in developing much room for use in developing economieseconomies
• Selection of toolsSelection of tools are available from UNECE are available from UNECE
• Huge potential savingsHuge potential savings for both business for both business and governmentand government
UNECE Key MessageKey Message
• Can be used directly Can be used directly irrespective of level of irrespective of level of technological developmenttechnological development
• Aligned trade documents are a prerequisite Aligned trade documents are a prerequisite for development of electronic documentsfor development of electronic documents
• Aligned Trade Documents are a Key Aligned Trade Documents are a Key element in achieving trade efficiency element in achieving trade efficiency ............
UNECE
World Economic ForumCountry competitiveness rankings 2004
1. Finland
2. United States
3. Sweden
4. Taiwan
5. Denmark
6. Norway
7. Singapore
8. Switzerland
9. Japan
10. Iceland
11. United Kingdom
12. Netherlands
International Competitiveness and Trade Facilitation