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APPENDICES

Appendix A : Professional Fees

Appendix B : Checklist for Submission

Appendix C : Litigation Declaration

Appendix D : Undertaking of Confidentiality

Appendix E : Draft Agreement

Appendix F : Company’s Information and Experience

Appendix G : Value Added Services

Appendix H : Pictures of the current office

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APPENDIX A

FEES FOR PROJECT MANAGER FOR RENOVATION PROJECT AT BANK NEGARA MALAYSIA LONDON REPRESENTATIVE OFFICE

Name of Company: ……………………………………………………………………………………………

Item Scope of Work Amount

1 PM FEES

(Refer to PART III – PM Services)

● PM Services Fees Summary

- Fixed Fee of GBP.....................

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Signature : ………………………………………………………………………………………..Name : ………………………………………………………………………………………..Designation : ………………………………………………………………………………………..

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APPENDIX B

CHECKLIST OF SUBMISSION FOR BANK NEGARA MALAYSIA

Items Reference Yes No Remarks

Proposal Requirement

Part A – Detailed Proposal

a) Undertaking of confidentiality (Appendix D)

b) Executive Summary of the Proposal

c) Project Development Approach and Schedule

d) Company Profile Information (as per Section 14.4)- completed Appendix F

e) The PM Team

f) Critical Success Factors

g) Proposal and Deliverables

- Project Manager

- Value Add Services

Part B – Proposed Fees

h) PM Fees (Appendix A)

i) Fees Payment Schedule

Signature : ………………………………………………………………………………………..Name : ………………………………………………………………………………………..Designation : ………………………………………………………………………………………..Company Stamp : ………………………………………………………………………………………..Date : ………………………………………………………………………………………..

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APPENDIX C

LITIGATION DECLARATION

No. Item Yes No

1. Any indictments, convictions, censures, fines or ongoing investigations by any government entity or agency against the Company or its parent companies and/or subsidiaries (in any part of the world) and any other business or businesses owned in whole or in part by, or held in common with, the Company (such entities referred to hereinafter as "Affiliates") or any of their Principals or any of their former Principals.

If YES, please specify:

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2. Any pending or past legal proceedings, or legal proceedings known to be contemplated, that

(i) relate to business activities; and(ii) to which the Company or any Affiliates, former Affiliates or any of their

Principals or former Principals is a party to or to which any of their property is the subject of.

If YES, please describe briefly.

Include in such description the name of the court or agency in which the proceedings are pending, the date instituted, and the principal parties thereto, a description of the factual basis alleged to underlie the proceeding and the relief sought. Likewise, describe any judgment, order or determination of any court or governmental authority to which the Company or any Affiliate or any of their Principals or former Principals is subject of.

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Director/Managing Director Company’s Secretary

Signature : ________________ Signature : __________________

Name : ________________ Name : __________________

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APPENDIX D

UNDERTAKING OF CONFIDENTIALITY

(on the PM’s official letterhead)

Date: ………………………………………….

Chief Representative,Bank Negara MalaysiaLondon Representative OfficeSuite 1, 8th FloorBerkeley Square HouseBerkeley SquareLondon W1J 6DBUnited Kingdom

Refurbishment Project at Bank Negara Malaysia London Representative Office

Undertaking of Confidentiality

Within the context of the Refurbishment Project at Bank Negara Malaysia London

Representative Offive, ________________________ (Company Name) HEREBY

UNDERTAKES not to give, divulge or reveal any information, data, drawings, specification

or documentation whatsoever relating to the business and affairs of Bank Negara Malaysia

to any third parties AND HEREBY COVENANTS to take all necessary action to ensure that

this undertaking shall be binding upon all its employees, agents and persons acting on its

behalf pursuant to the said Project.

Signed : ________________ Signed : __________________

Name : ________________ Name : __________________

Designation : ________________ Designation : __________________

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FOR AND ON BEHALF OF

________________________________

The following/attached is a list of employees, agents or persons who will be involved in the

project and authorized to act on behalf of ____________________________(Company

Name) and who shall abide by the above:

Name Passport No Designation Signature

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.

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APPENDIX E

DRAFT AGREEMENT

The draft Services Agreement will include appendices for the Project Management Consultancy

Services, Payment Schedule, Organizational Structure, and the RFP Submission.

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APPENDIX F

COMPANY’S INFORMATION AND EXPERIENCE (Item 1 to 6)

I. Details of the companyName Address Year of establishmentNo. of years managing commercial projectsKey strength

II. Details of the key project managerName and designation of the key project manager1

No. of years as a project managerRICS membership number of the key project managerEmail and phone number of key project manager

III. Detailed strategy to achieve cost saving, mitigate and ensure timeliness of the project. Evidence based on previous experiences is appreciated. i. Cost saving e.g. leverage on the

Company's comprehensive database on cost structure for commercial fit out.

ii. Risk mitigationiii. TimelinessOther relevant strategies to meet project objectives (if any).

IV. Scope of work/deliverables - specify how each task will be undertakeni. Pre-construction phase

1 The key contact person is the person in charge for managing the refurbishment project on behalf of the Bank. The Bank has the right to terminate the appointment if the project manager is not the same person specified in the RFP.

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ii. Construction phaseiii. Post-construction phasePlease provide other relevant tasks/deliverables apart from the above for the purpose of this project (if any).

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V. Track record of managing commercial fit outNumber of projects managed in the past 3 years 3 examples of the most successful projects managed in the past 3 years. Please elaborate the project scale, cost saving, complexities, value added etc.

VI. Clientele and referencesList of the top clients 3 references 1. Name of the company2. Name of the contact person3. Contact details (including phone number)

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APPENDIX G

VALUE ADDED SERVICES (if relevant)

Services: ………………………………………………………………………………………………………………………

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Rationale:

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Concerns:

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- provide separate attachments where necessary –

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APPENDIX H

State of LRO premise at Berkeley Square House, London

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