UK’s Program Review Orientation:The Role of Planning, Institutional

Research & Assessment

Mia Alexander-Snow, PhD

Planning & Institutional EffectivenessTara Rose, MPA

AssessmentRoger Sugarman, PhDInstitutional Research

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Program Review Orientation Overview

Institutional Effectiveness & AssessmentProgram review overviewProgram review schedule & current processEducational units participating in 2012-2013 cycleProgram review components: self study, external

review, and implementation planHow does the office of the Vice President for

Institutional Effectiveness inform Periodic Program Review?

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What is institutional effectiveness?

“The institution engages in ongoing, integrated, and institution-wide research-based planning and evaluation processes that incorporate a systematic review of programs and services that (a) results in continuing improvement and (b) demonstrates that the institution is effectively accomplishing its mission” (SACS Core Requirement 2.5).

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What is assessment at UK?

“Assessment is used to monitor the University’s effectiveness in achieving its mission, vision, and goals. The University and its units shall demonstrate an explicit use of assessment results to facilitate resource allocation and budgeting decisions in support of their strategic plans and to ensure quality enhancement” (UK AR 1:4)

What assessment activities monitor UK’s Institutional Effectiveness efforts?

Strategic Planning

• Identifies and prioritizes the actions the University and its units can take to help it best accomplish the University’s goals and fulfill its mission (AR 1:4)

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What assessment activities monitor UK’s Institutional Effectiveness efforts?

Annual Progress Reporting

Dynamic process for reviewing, updating and revising strategic planning efforts over a 3-5 year period

Answers the following questions in a systematic and thorough way :“How are we doing? ---Actual Results“What things are working? ---Reflection and Analysis“What needs to happen next?” ---Improvement Action

What assessment activities monitor UK’s Institutional Effectiveness efforts?

6 yr Periodic Program Review : the primary vehicle for assessment of educational and administrative units and for documentation of institutional effectiveness (AR 1:4). • 254 Units participate in Program Review• 113 Administrative and Educational Support units• 18 Colleges and Schools• 95 Academic departments ( 365 Academic degree &

certificate programs)• 28 Research Centers & Institutes

o As of 7/24/12—reported by UK registrar’s 7

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What are the purposes of program review?

Program Review Purposes Planning Assessment Budget Other

University •Governing Regulations I-X•Administrative Regulations•University Senate Rules

√ √ √ IE

State (Legislature, CPE) √ √

SACS IE

External Constituencies (e.g., Accrediting Agencies)

√

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The Role of the Office of Planning in Program Review

Planning

Student Learning

Institutional

Research

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What is UK’s Program Review Schedule?Schedule: http://www.uky.edu/IRPE/ie/program_review.html

Purpose: communicate to organizational entities the full 6-yr

review cycle and when units can expect to undergo program review

Goals: provide the transparent and accurate maintenance of

the review schedule for the university’s educational and administrative units; and

monitor unit progress

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What units are scheduled for the 2012-2013 Program Review cycle?College of Agriculture

2 departments (4 degree programs)/ college-wide reviews

College of Arts & Sciences3 Departments (10 degree programs)

College of DentistryCollege-wide/2 degree programs

College of Public Health1 Research Center

College of Medicine 1 Center/12 Clinical Units & Departments

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What units are scheduled for the 2012-2013 Program Review cycle?College of Agriculture

Community & Leadership Development (delayed to 2013-2014)

Merchandising, Apparel & Textiles (deferred to 2013-14)

College-wideHorticulture

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What units are scheduled for the 2012-2013 Program Review cycle?

College of Arts & SciencesEarth & Environmental SciencesMathematicsSociologyModern & Classical Language,

Literature ,Culture (Delayed to 2014-2015)

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What units are scheduled for the 2012-2013 Program Review cycle?

College of Medicine Basic Science Departments:

Medical Sciences Microbiology, Immunology, & Molecular Genetics (request deferral)) Toxicology

Clinical Departments: Internal Medicine (request deferral) Neurology Neurosurgery Obstetrics & Gynecology Ophthalmology & Visual Sciences Pathology & Laboratory Medicine (request deferral) Physical Medicine and Rehabilitation Radiology (request deferral)

Center: Center on Drug & Alcohol Research

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What units are scheduled for the 2012-2013 Program Review cycle?College of Public Health

KY Injury Prevention & Research Center

What are the components of UK’s program review process?

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• Unit/Program Self –Study• (internal Review)

SWOT Analysis

• External Review• within UK• outside UK

Recommendations

• Implementation Plan

Quality Enhancement

Agenda

• Annual Progress Report

Documentation of enhancement

results & Informs Strategic

Planning & Budget

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Unit Self-Study

Part 1: CPE Reporting

CPE SACS

UK Accredited Units

A. Centrality to University Mission √ √ √ √

B. Program quality and Student Success √ √ √ √

C. Program Demand/Unnecessary Duplication

√ √ √ √

D. Resources/ Cost and Funding √ √ √ √

E. Program Review and Assessment √ √ √ √

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Unit Self-Study

Part 2: University Reporting

SACS UK Accredited Units

Executive Summary √

Description of Academic Program

√

Input from Affected Constituents

√ √ √

Adherence to Policies & Procedures

√ √ √

Evaluation of Quality and Productivity √ √ √Service Extension & Extension Programs √ √ √Program Delivery √ √ √

Other Areas: QEP (Quality Enhancement Plan)

√ √ √

What are the components of UK’s program review process?

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• Unit/Program Self –Study• (internal Review)

SWOT Analysis

• External Review• within UK• outside UK

Recommendations

• Implementation Plan

Quality Enhancement

Agenda

• Annual Progress Report

Documentation of enhancement

results & Informs Strategic

Planning & Budget

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What is the focus of the External Review?

Examination of the self-study/accreditation report

Use of appropriate data collection techniques to assure objectivity;

Assessment of the validity of conclusions reached in self-study; and

Identification of additional strengths and recommendations for quality enhancement.

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How is the External Review conducted?

External Review Committee (comprised of members outside the unit and UK) 6-8 Appointed Members

Appointed by Dean (educational departments and degrees)

Appointed by Provost (College-wide) Majority Faculty (Educational Units)

2-faculty in same discipline or college and who are external to University

1-2 ex-officio members, appointed to support external review committee

Conducts external review, meets with unit and its leadership to discuss preliminary findings and writes report.

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How does Accreditation fit into the External Review Process?Fully Accredited Programs: Accreditation

Self-Study, Accreditation Review and Accreditation ReportMay Substitute for:

UK’s self-study UK’s External Review, and UK’s External Review Committee Report

Will NOT Substitute for: Program Review Implementation Plan

Partially Accredited Programs : Accreditation Review and Recommendation Report : May ONLY Substitute for:

External Reviewer (s) for the UK External Review

What are the components of UK’s program review process?

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• Unit/Program Self –Study• (internal Review)

SWOT Analysis

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What is the purpose of the Implementation Plan?

sets agenda for change and quality enhancement over the next 5-7 year cycle.

unit faculty, staff, and/or students under the leadership of unit head define unit agenda based on self-study and external review report/recommendations.

must be approved by unit Chief Administrative Officer (CAO).

used by unit to document future plans and resource needs for consideration in budgetary decision-making.

folded into strategic plan and annual progress reports.

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The Role of Assessment in Program Review

Planning

StudentLearnin

gInstitutional Research

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What is assessment?Assessment is the process by which …

“the institution identifies expected outcomes for its educational programs and its administrative and educational support services; assesses whether it achieves these outcomes; and provides evidence of improvement based on analysis of those results” (SACS Comprehensive Standard 3.3.1).

Student Learning Outcomes Assessment Process

Student learning outcomes

Assessmentmethods

Datacollection

Programimprovement

Timeline/schedule

Faculty achieve consensus on learning outcomes to be assessed, and map outcomes to curriculum

Faculty choose assessment methods appropriate to the outcomes, purpose of assessment, and student population

Faculty develop timeline for gathering assessment data, both formative and

summative

Faculty and staff work together to gather

formative and summative

assessment data and compile for review

Faculty and staff collaborate to interpret

assessment data and develop strategies to

improve student learning outcomes

Continuous improvemen

t cycle

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How does the Office of Assessment inform program review?

Unit Self-Study? CPE SACS UK Accredited Units

E. Program Review and Assessment √ √ √ √

1. Mission Statement2. Assessment Oversight3. Program-level Student learning outcomes

• Opportunity to revise student learning outcomes• Ensure the use of Overt Verbs: Bloom’s Taxonomy• Review and re-align outcomes in accordance to

university academic learning• Map Courses to Outcomes

4. Assessment Methods and Measures at Entry and Exit

Must include direct and indirect measures for each outcome Which components of the outcome will be assessed and when Be sure to include your current Program Review information

Designing a program-level Assessment Plan

Designing a program-level Assessment Plan…continued

5. Data Collections When, how, what, and who

6. Data Analysis Assessment cycle and annual date for analyzing data

7. Teaching Effectiveness – NEW Identify measures of teaching effectiveness Efforts to improve Plans to evaluate students post-graduate success

8. Using Assessment data for continuous Improvement

Annual reporting and reflections9. Appendices

Include report forms, curriculum maps, rubrics, other important materials

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The Role of Institutional Research in Program Review

Planning

Student Learning

Institutional Resear

ch

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How does IR inform Program Review? What are the must

haves?CPE SACS UK Accredite

d Units

B. Program quality and Student Success √ √ √ √C. Program Demand/Unnecessary Duplication

√ √ √ √

D. Resources/ Cost and Funding √ √ √ √

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What IR sources inform Program Review?Student-Related Data Freshman Profile (ACT Scores & High School

GPAs)Headcount Enrollments (10 years)Degrees Conferred (10 years) Retention and Graduation Rates Surveys

SeniorAlumniNSSE Campus Climate

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What IR sources inform Program Review?Faculty-Related Data Course History Information (total enrolled, # of

sections)

Student Credit Hours (by semester and course level)

Teacher/Course Evaluations Instructional Faculty Salaries (by CIP code, rank and

gender)

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What other institutional data sources inform Program Review?

Other SourcesThe College Profile Reports (on IR website)The Graduate School

Annual Statistical ReportDoctoral Placement ReportGRE ReportNational Research Council Report

Office of Sponsored Projects Administrationwww.research.uky.edu/ospa/info/spifi.html

Sources

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Institutional Data Sources Institutional data compiled by the UK Office of

Institutional Research can be found at: www.uky.edu/IRPE/ir.html

www.uky.edu/IRPE/ie/supportdata.htmlwww.uky.edu/IRPE/colleges.html

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Questions?

What is the Program Review Calendar?

*Calendar:

Purpose:

communicates steps and timeline for completing program review; and

ensures timely completion

*Refer to educational unit calendar for 2012-2013 cycle: http://www.uky.edu/IRPE/ie/program_review.html

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Contact InformationMia Alexander-SnowOffice for Planning & Institutional Effectiveness Website: http://www.uky.edu/IRPE/ie.html

Tara RoseOffice of AssessmentWebsite: http://www.uky.edu/IRPE/assessment.html

Roger SugarmanOffice of Institutional ResearchWebsite: http://www.uky.edu/IRPE/welcome.html