uic leaflet 502-1...special arrangements are laid down in uic leaflet 502-2 for the coding of...
TRANSCRIPT
UIC CODE 5 0 2 - 1
O
4th edition, March 2016Translation
Exceptional consignments - Regulations concerning the
preparation and management of exceptional consignments
Transports exceptionnels - Dispositions concernant l’étude et l’exécution des transports exceptionnelsAußergewöhnliche Sendungen - Bestimmungen für die Planung und Behandlung von außergewöhnlichen Sendungen
Leaflet to be classified in volumes: II - Freight traffic
IV - Operation V - Vehicles VII - Fixed equipment
Application :With effect from 1. March 2016All members of the International Union of Railway
Record of updates
1st edition, September 2006 First issue.
2nd edition, October 2009 Update of leaflet due to the entry into force of the new COTIF.
3rd edition, October 2013 Update of leaflet and adaptation in line with GCU Appendix 9.
4th edition, March 2016 Update of leaflet in the light of altered requirements and/oramendments to the GCU.
The person responsible for this leaflet is indicated in the UIC Code
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Contents
Summary ..............................................................................................................................1
1 - Exceptional consignments .........................................................................................2
2 - Organisation, basic regulations ................................................................................4
3 - Standard evidence for exceptional consignments ..................................................6
4 - Management of exceptional consignments ..............................................................7
4.1 - Administration manager and transport manager ...................................................7
4.2 - Submission of application by the customer ...........................................................7
4.3 - Application for approval ........................................................................................8
4.4 - Administration of the consignment.........................................................................9
4.5 - IM agreement to accept consignment....................................................................9
4.6 - RU/railway agreement to accept consignment ....................................................10
4.7 - Miscellaneous......................................................................................................10
5 - Transport authorisation ............................................................................................11
6 - Loading and preparation for transport ...................................................................12
7 - Acceptance, marking and carriage ..........................................................................13
7.1 - Acceptance..........................................................................................................13
7.2 - Marking ...............................................................................................................13
7.3 - Carriage...............................................................................................................14
8 - Calculation of costs ..................................................................................................15
9 - Consignment note .....................................................................................................16
10 - Delivery periods, carriage period ............................................................................17
11 - Problems with carriage, adjustment of the load, transhipment, repair of thewagon so that it is able to run .................................................................................18
12 - Liability .......................................................................................................................19
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Appendix A - Form for written communications..............................................................20
A.1 - Numerical code for approval applications/handover approvals between RU/IM GECs.........................................................20
A.2 - Additional information required in applications to transport vehicles ontheir own wheels/under their own power .............................................................23
Appendix B - Load diagram forming part of an application for an exceptional consignment (template) ..............................................................................26
Appendix C - Marking.........................................................................................................27
C.1 - Label for exceptional consignments - Label U.....................................................27
C.2 - Label for direction-sensitive exceptional consignments - template......................29
Appendix D - Left blank......................................................................................................30
Appendix E - List of responsible offices for exceptional consignments ......................31
List of abbreviations ..........................................................................................................32
Glossary .............................................................................................................................34
Bibliography .......................................................................................................................37
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Summary
This leaflet is binding for all UIC railway undertakings involved in the international carriage ofexceptional consignments and
- defines the term "exceptional consignment";
- governs the approval and authorisation procedure for international transport;
- lists the contacts of the individual groups for exceptional consignments and national approval of-fices.
The following basic documents apply for the international carriage of exceptional consignments:
- General contract for the use of wagons - GCU;
- UIC loading guidelines - volumes 1, 2 and 3;
- Convention concerning international carriage by rail COTIF 99;
- Uniform Rules concerning the contract for the international transport of goods by rail - CIM(COTIF 99 Appendix B);
- Uniform Rules concerning the contract for the use of infrastructure in international rail traffic - CUI(COTIF 99 Appendix E);
NB: the COTIF 99 is not yet ratified by all countries.
- Agreement governing the reciprocal use of passenger coaches in international traffic (RIC);
- Agreement governing International Railway Freight Traffic (SMGS).
The preparation and implementation of the carriage of a consignment requires a co-ordinatedapproach between the railway undertakings (RU), infrastructure managers (IM) or railways involved.
Railways in the sense of this leaflet are railway undertakings for which there is no separation into RUand IM.
The tasks involved in organising exceptional consignments are to be performed either by the railway,IM, or RU.
Individual RUs and IMs can also conclude agreements with one another that deviate from theprovisions of this leaflet. This only applies for the exceptional consignments referred to in this leafletand only for the carriage of consignments between the contractual partners.
Special arrangements are laid down in UIC Leaflet 502-2 for the coding of out-of-gauge consignmentsin accordance with the outline procedure.
The carriage of exceptional consignments on railways with a track gauge of 1520 mm will be governedby UIC Leaflet 502-3 once the content thereof has been coordinated and agreed with OSJD.
1 - Exceptional consignments
1.1 - A consignment is considered to be exceptional if its external dimensions, its weight or itsproperties give rise to particular difficulties in relation to the fixed equipment or wagon for anyoneinvolved in the carriage of the consignment, and it can therefore only be accepted under specialtechnical or operating conditions which must be agreed in advance between all RUs/railways (see Listof abbreviations - page 32 und Glossary - page 34) involved in the carriage thereof. For exceptionsto this rule, (see point 4.3.3 - page 8).
1.2 - The following are exceptional consignments (also bearing in mind the regulations of the CIM(see List of abbreviations) and the UIC Loading Guidelines):
NB: On certain railways such consignments are moved taking into account the loading examplesprovided in the Loading Guidelines:. For block trains: SZDC (CZ), DB, SBB, ZSR (SK), ProRail (NL), MAV, CFL. For wagonload traffic: DB, SBB. Loaded on three wagons of max. length 36m: RFI (FS);
a) Consignments which are not secured in accordance with the UIC Loading Guidelines, Volumes 1or 2 and which have no equivalent alternative securing systems, e.g. in accordance with theloading examples (information sheets) published on pink paper;
b) Consignments which exceed the smallest loading gauge of one of the railways/IMs (see List ofabbreviations and Glossary) on the route, bearing in mind the restrictions of the loading widthaccording to the UIC Loading Guidelines;
c) Rigid load units loaded on two wagons with pivoted bolster/rotary sliding bolster; including barrier/intermediate wagons;
d) Flexible load units loaded on more than two wagons
e) Load units which cannot be forwarded to the destination station (see Glossary) withouttranshipment, if they weigh more than 25 t or are loaded on low-loader wagons (only applies forthe transhipment to railways with different track gauges);
f) Consignments to be transhipped to a ferry if they do not meet the regulations of GCU, Appendix14, Part A (see List of abbreviations and Bibliography);
g) Wagons with more than 3 axles per bogie, if loaded;
h) Railway vehicles, loaded on their own wheels, which are themselves the subject of a freightcontract if they bear neither the RIV or RIC marking, the TEN marking (valid in EU MemberStates) (see List of abbreviations) or the derogation plate in accordance with GCU Appendix 11,Point 2.1 or 2.2;
i) Vehicles whose load exceeds the permissible load limit for the class of the line to be negotiated;
j) Vehicles loaded in excess of the maximum load limit marked on them (load limit label/additionalload limit label) up to the maximum design carrying capacity;
k) Loaded vehicles which do not have details of their load limits marked on them;
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m) Vehicles that are overdue for repair1.
1.3 - Coded load units on approved coded carrier wagons for combined transport that exceed theminimum loading gauge of one of the participating railways/IMs on the route, but which run on linescoded for combined transport in agreed combined transport trains, will be carried without furtherapproval.
If one of the above conditions is not met then the consignment is no longer considered to be acombined transport consignment and shall be subject to the provisions of this leaflet.
l) Vehicles on their own wheels not authorised by the IM (motive power units, multiple units, trams,civil engineering vehicles, cranes, etc.) which may only be carried under special operationalarrangements and with specific approval;
1. Italian network (RFI) only
Beginning of the invalidity of the maintenance table
(Expiration of repair date)
Loaded wagon
Empty wagon
D = Day(s)K = Form KI = Form I, Certificate of ability to run
U = Form UR1 = Form R1
15 D 14 D
K I + K I + K + EC + U unloaded
K I + K I + K + R1 + EC + U
< 6 Months> 14 D 6 Months
15 D 6 Months
Forms K, I and R1 are explained in the GCU, Appendix 9, Annex 11.
6 Months
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2 - Organisation, basic regulations
2.1 - Each railway/IM/RU shall nominate one or more independent groups to be responsible for thetechnical, operational and commercial management and for the authorisation of exceptionalconsignments.
This group (GEC - see List of abbreviations - page 32) collects the facts and coordinates themanagement of exceptional consignments.
2.2 - The term "GEC" includes each of the groups bearing national responsibility, whether this be theRU (RU GEC), the IM (IM GEC) or the railway (railway GEC).
If a railway/IM/RU nominates several independent groups, the responsibility of each group must bedelimited vis-à-vis that of the others.
2.3 - Rules covering the relationships between RU GECs and IM GECs are the subject of the"Contract for the use of infrastructure in international rail traffic" (COTIF 99, Appendix E (CUI) -see Bibliography - page 37).
2.3.1 - The RU GEC performs the following basic services:
- It takes orders from customers for the carriage of exceptional consignments,
- It defines the transport conditions (selection of a suitable wagon and suitable loading method andload securing system, etc.) and the delivery deadlines,
- It proposes the forwarding route to the next RU, including transit stations,
- It issues the approval application
• to all RUs involved in the carriage of the consignment,• to the IM on whose network its own RU has a safety certificate entitling it to operate in
connection with an infrastructure usage contract, and for which this RU acts as transportmanager (see Glossary),
- It issues a handover approval to the participating RUs,
- It notifies customers and its own personnel of the conditions for the implementation of the freightcontract (transport authorisation).
The GECs responsible for the exceptional consignment approval process at the RU, IM or railwaysare cited in Appendix E - page 31.
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2.3.2 - The IM GEC co-ordinates the activities for the determination and specification of theoperational forwarding conditions under the responsibility of the infrastructure manager, checks thecompleteness and plausibility of the consignment data received from the RU GEC and whereappropriate assigns the forwarding number to the consignment.
- It checks the assigned forwarding route,
- It determines the operational and technical conditions on the basis of information provided by theRU, and announces these,
- In the case of border-crossing routes it agrees the operational and technical conditions with theneighbouring RU GECs,
- It works out the procedure for notifying operational personnel involved in the carriage of theexceptional consignment of the train run and forwarding conditions,
- It prices the infrastructure services.
2.3.3 - The railway GEC performs all tasks that are performed individually by the RU GEC and IMGEC. Each railway adapts the assignment of tasks to suit its own organisational arrangements.
2.3.4 - Separate documents/certificates are required in accordance with point A.2 - page 23 -number 6 for the carriage of vehicles for which there is no authorisation to place in service.
According to the TEIV (Regulation concerning the interoperability of the trans-European railwaysystem), authorisation is required from the national safety authority or a notified body for:
- Test runs,
- Transfer operations if these exceed the permissible maximum loading gauge.
Applications to national safety authorities (listed in Appendix E - page 31) can be made bymanufacturers, keepers or RUs. Railways without a national safety authority (approval body) issueapproval under their own responsibility.
2.4 - Any changes to the contacts listed in Appendix E must be notified without delay by the RU/IM/railway concerned to [email protected].
2.5 - The IM/railway GECs shall immediately notify all those RU GECs listed in Appendix E (http://www.uic.org/catalog) of all changes that have been made in their area between the dates of issue ofcorrections to the international regulations and UIC leaflets (Loading Guidelines, Volume 3, UICLeaflet 502-2, Appendices A and B).
2.6 - Communication between GECs shall generally be in writing. In urgent and exceptional casesthis can take place in advance by telephone.
All communications should take place in one of the UIC working languages (German, French, orEnglish). The numerical code in accordance with point A.1 - page 20 of this leaflet shall be quoted insuch communications.
2.7 - Approval or refusal must be provided as soon as possible (within 14 calendar days at the latest).
If this timescale cannot be met, all GECs involved in the transport operation shall be notified, statingthe reason for the delay and a date by which the situation can be resolved.
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3 - Standard evidence for exceptional consignments
Still open.
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4 - Management of exceptional consignments
4.1 - Administration manager and transport manager
4.1.1 - The RU/railway GEC in whose field of responsibility the transport operation begins is theadministration manager and is responsible for the approval and authorisation procedure (see Glossary- page 34).
4.1.2 - The RU/railway GEC with which the freight contract is concluded is the lead GEC for thetransport operation (transport manager). This GEC discusses any errors and claims that may havearisen concerning the transport operation with the customer and hands over his arrangements to anyfurther participating RUs (CIM article 18, §§ 1-5, article 19, §§ 1-7 - see Bibliography - page 37). Seealso point 10 - page 17.
4.1.3 - The transport manager must always be notified of the arrangements made at the request ofthe consignee in accordance with CIM (article 17 § 3, article 18, §§ 3-5).
4.2 - Submission of application by the customer
4.2.1 - The application for the carriage of an exceptional consignment shall be made in writing by theconsignor to the RU/dispatching railway (see Glossary)
4.2.2 - Applications must contain at least the following information:
- Name and address of the applicant, (see Glossary),
- Type of load, dimensions and weight of the payload,
- Number of identical units,
- Forwarding station,(see Glossary),
- Destination station,
- Border and handover stations,
- RU(s) that is/are to perform the transport operation,
- Consignee,
- Freight payer (optional),(see Glossary),
- Provisional dispatch date.
If the payload has a complicated shape, a sketch of the consignment (see Appendix B - page 26) inthree views should be attached showing all the critical points for the consignment and the position ofthe centre of gravity.
4.2.3 - If the sender wants to apply for a particular type of wagon to be used, this should be stated inthe application.
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4.2.4 - For the carriage of vehicles on their own wheels, additional technical and operating data isnecessary, which can be obtained from the vehicle documentation or the vehicle markings. Asummary is provided in point A.2 - page 23.
4.3 - Application for approval
4.3.1 - The RU/railway GEC under whose responsibility the transport operation begins(administration manager) shall check all documents and assemble the "Approval application for anexceptional consignment" (see point A.1 - page 20).
4.3.2 - The approval application only applies for one consignment with certain dimensions, weightand loading type.
4.3.3 - If several different exceptional consignments are carried together in a group/train, this shouldbe indicated. In this case, a summarised approval application can be made for several consignmentsunder one forwarding number.
Exceptional consignments subject to the same forwarding conditions at an IM/railway can besummarised in a single approval application.
Exceptional consignments that are subject to special conditions only for the dispatching RU/IM/railwaycan be handed over to the other RUs/IMs/railways on the route as normal consignments. In suchcases, the RUs/IMs/railways participating in carriage do not need to be involved in the approvalprocess; rather, the forwarding number simply needs to be indicated in the consignment note (seeGlossary - page 34) and Label U, specifying in addition that it is a "Normal consignment for IM(s)..."(e.g. DB, SNCF).
4.3.4 - The numerical code specified in point A.1 shall be used in the approval application. Thisappendix lists all important points for the consignment.
In the case of out-of-gauge loads carried in accordance with a particular profile, UIC Leaflet 502-2 isto be applied and the profile number of the consignment to be indicated.
If vehicles are to be conveyed on their own wheels, point A.2 is also to be completed and attached tothe exceptional consignment approval application (see point A.1) or the relevant information includedin the approval application itself.
4.3.5 - The coordinates of a defined out-of-gauge consignment are considered the critical points.
4.3.6 - The details of the position of the centre of gravity are given in point 19 as specified inAppendix A - page 20 as follows:
The figures represent the following (in order):
- height above the base of the goods,
- distance from the side of the goods in the transverse direction,
- distance from the ends of the goods in the longitudinal direction.
4.3.7 - A route is to be planned and proposed by listing the transhipment and handover stations (seeGlossary - page 34).
0000 – 0000/0000 – 00000/00000 (mm)
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4.4 - Administration of the consignment
4.4.1 - Unless otherwise provided for, the RU GEC shall forward the approval application prepared inaccordance with point 4.3 - page 8 to the IM GEC for checking vis-à-vis completeness and plausibility,supplying also, where relevant, the loading sketch in accordance with Appendix B - page 26.
Any discrepancies shall be resolved by mutual consultation.
4.4.2 - The IM GEC shall assign the consignment a forwarding number (see Glossary - page 34),unless a forwarding number has been issued by the RU. This forwarding number will be quoted in allcorrespondence between any parties involved in the transport operation (RU GEC, IM GEC, railwayGEC).
4.4.3 - After receiving the forwarding number for the consignment, the RU or railway GEC that is toconclude the freight contract (administration manager) shall send the "Approval application for anexceptional consignment" to all RU or railway GECs involved in the transport operation.
RU, IM or railway GECs which receive an approval application for the carriage of an exceptionalconsignment shall check whether in view of the parameters quoted the consignment can betransported in the area for which they are responsible.
4.5 - IM agreement to accept consignment
4.5.1 - Each RU GEC involved in the transport operation shall send the approval application it hasreceived to the IM GEC upon whose network the RU intends to carry the consignment (assuming noother rules are in force allowing the RU to decide alone).
For the IM or railway GEC at which the coded out-of-gauge consignment is to be carried in accordancewith the provisions of UIC Leaflet 502-2, this approval application serves as advance notification of thetransport operation (see Glossary - page 34).
4.5.2 - The IM GEC checks whether the RU which is the transport manager has concluded theinfrastructure usage contract (e.g. in accordance with COTIF Appendix E - CUI, Article 5). If it has notconcluded this contract the carriage of the consignment is refused.
4.5.3 - The "IM GEC Handover Approval" indicates the conditions for the forwarding of the requestedexceptional consignment
4.5.4 - At least the following are stated in this IM GEC handover approval:
- Forwarding number of the transport manager,
- Period of validity,
- Defined forwarding route,
- The forwarding conditions for its own field of responsibility,
- The handover conditions for the adjoining IMs or railways,
- The costs of the IM GEC's services and for additional and any other services.
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4.5.5 - If carriage by the route proposed in the approval application is not possible and there arepotential alternatives, the IM GEC shall agree any changes with the RU GEC before issuing a refusal.
4.5.6 - The IM GEC shall send the handover approval to the requesting RU and also to each of theadjoining IM/railway GECs. Exceptions to this rule can be agreed upon bilaterally or multilaterally bythe IMs.
4.6 - RU/railway agreement to accept consignment
4.6.1 - The "RU GEC handover approval for the carriage of the exceptional consignment" inaccordance with point A.1 - page 20 is a notification by means of which the RUs/railways involved inthe transport operation confirm their part in the freight contract to the transport manager.
This confirmation by the participating RUs/railways may not take place until the IM GEC handoverapproval with all technical and operational conditions has been issued.
The GECs for all participating RUs listed in point 20b of the approval application also grant oneanother reciprocal handover approval.
4.6.2 - The freight contract (authorisation) for the carriage of the exceptional consignment may not beconcluded unless the handover approvals of all participating RUs have been received.
4.7 - Miscellaneous
4.7.1 - The period of validity of the IM handover approval and RU handover approval must be at leastthree months and can be restricted to certain periods of time (e.g. specific timetable periods -see Glossary - page 34).
4.7.2 - If the consignment cannot be forwarded by an RU, IM or railway, the GEC participating in thetransport operation must be advised. The reason for the refusal to carry out the transport operationand, where possible, an alternative proposal shall be given (e.g. reduction of the height of the load,loading on another type of wagon, etc.).
4.7.3 - The processing of the application will be discontinued:
- If the RU GEC that made the application withdraws its application,
- If one of the RU/IM GECs or railways participating in the transport operation refuses theconsignment.
4.7.4 - If the authorisation for an exceptional consignment expires within the time period allotted forthe carriage of the consignment due to unforeseen delays to transport operations, the consignmentcan be carried on to its destination station and may not be refused on the grounds that its authorisationhas expired. This overshooting of the allotted time period may not exceed seven calendar days1.
1. Does not apply at PKP, SNCF, HZ, CFL and ADIF
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5 - Transport authorisation
5.1 - As soon as the handover approvals have been received from all the GECs participating in thetransport operation (RU/railway), the consignor shall receive the "Transport authorisation".
5.2 - The transport authorisation must contain at least:
- All forwarding numbers of the GECs involved in the transport operation (RU/railway),
- Details of the type, dimensions and weight of the consignment
- The period of validity,
- Approved types of wagon,
- Conditions for the loading of the consignment (e.g. critical points, arrangement of the consignmentat time of departure, earthing of the load, submission of further documents, etc.),
- Dispatch station, destination station, handover stations,
- Information for the marking of the consignment,
- Information for the calculation of freight costs.
5.3 - Registration of the goods shall be taken to mean that the above conditions are accepted.
5.4 - The consignor is responsible for preparing the consignment note.
5.5 - If the transport operation is not possible, the consignor shall be advised.
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6 - Loading and preparation for transport
6.1 - The goods may only be loaded on the approved type(s) of wagon and in accordance with themethod of loading specified in the transport authorisation.
6.2 - The method of loading shall jeopardise neither the goods nor the safety of railway operation; norshall either of the above be jeopardised as a result of impacts and other movements that occur duringnormal railway operation.
The objects loaded should be fastened safely and securely so that they do not move whilst in transit.For certain goods it is possible to provide for longitudinal displacement, but this should be limited bysuitable means.
In general, the regulations of the Loading Guidelines apply, provided nothing else has been agreed inwriting.
6.3 - The consignor may not make any modifications to the wagons provided for the consignment,such as drilling holes, welding on fastenings or burning off parts, etc without the agreement of thekeeper.
6.4 - The consignor shall arrange for vehicles to be carried on their own wheels as rolling goodswithout their own power equipment (e.g. tractive units, civil engineering plant, crane wagons) to beprepared for towing.
This should be confirmed in writing and this written confirmation attached to the accompanyingpapers.
6.5 - Furthermore, CIM, Article 13 applies.
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7 - Acceptance, marking and carriage
(CIM Art. 13, Art. 14, Art. 15).
7.1 - Acceptance
The consigning RU is responsible for ensuring that the exceptional consignment matches thetransport authorisation.
This match should be checked upon acceptance. If it does not fully match the consignment should berefused.
7.2 - Marking
7.2.1 - The satisfactory acceptance of the exceptional consignment shall be confirmed by affixing the"Label for exceptional consignments - Label U" (blue or white, point C.1 - page 27, GCU Appendix 9,Annex 11).
Direction-sensitive consignments are indicated in the transport authorisation and are to be markedwith the "Label for direction-sensitive consignments" (see point C.2 - page 29).
7.2.2 - On Label U, the markings and the forwarding numbers of the participating RUs/railways are tobe listed in the order of the forwarding route of the consignment. The same applies to the small sectionfor the consignment note (see point 9.4 - page 16).
The details of the total weight, load per metre, maximum axle load and the critical points should becopied over from the transport authorisation.
7.2.3 - Labelling with Label U as described under point 7.2.1 - page 13 is not required:
- on block train consignments of accompanied combined transport (RoLa) from terminal toterminal),
- on consignments of unaccompanied combined transport (CT) in agreed codified trains,
- if agreed between all the RUs participating in the transport operation (transport authorisation).
7.2.4 - If the "Label for direction-sensitive out-of-gauge consignments" cannot be affixed directly tothe payload, it should be affixed to a board which should be fastened to the goods in a suitablemanner.
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7.3 - Carriage
7.3.1 - The RU GEC shall agree with the IM GEC the minimum period for notification before theplanned train departure, the forwarding number of the consignment and the trains to be used. The IMGEC shall inform all national infrastructure bodies involved in the train run by means of the forwardinginstruction (timetable instruction), as well as neighbouring IMs and the RU executing the carriage (seeGlossary - page 34).
7.3.2 - An exceptional consignment may not be taken on board trains until the forwarding instruction(e.g. timetable), in which the transport date, the trains to be used and the forwarding conditions areset down, has been received.
The forwarding instruction is not required if no special forwarding conditions apply. In such cases, thehanding-over RU shall send an announcement to the accepting RU/neighbouring railway.
7.3.3 - In the case of cross-border traffic, advance notification should be given of exceptionalconsignments by the handing-over RU. Specific agreements between individual RUs, IMs andrailways are possible.
7.3.4 - If an exceptional consignment is carried by a special train, a certain advance notice period canbe stipulated.
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8 - Calculation of costs
8.1 - It is the responsibility of all RUs participating in the transport operation to determine theirforwarding price, taking into consideration the forwarding conditions specified for their stretch of lineand the costs calculated by the IM.
8.2 - If necessary, the IM can report a forwarding price as a total price (freight + IM's costs - seepoint A.1 - page 20, code 38) on behalf of an RU.
8.3 - Each RU can conclude a specific commercial agreement with the customer for the carriage ofthe consignment. This specific agreement is concluded with the customer on behalf of one or more ofthe RUs participating in the transport operation.
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9 - Consignment note
(CIM Art. 6, Art. 7, Art. 8, Art. 10, Art. 12)
9.1 - Only the holder of the transport authorisation of the dispatching RU or railway may appear asthe consignor on the consignment note.
9.2 - Field 22 of the consignment note, "exceptional consignment", should be marked with a cross.
9.3 - Each RU or each railway involved in the transport operation and the forwarding numbers mustbe entered in the "Consignor's declarations" field of the consignment note (field 7).
9.4 - The detachable part of Label U must be attached to the top right-hand edge of the paperconsignment note. This part of Label U need not be attached to the electronic consignment note.
9.5 - If the consignment is to be accompanied, the following note must be entered in the "Consignor'sdeclarations" field of the consignment note (field 7):
For each accompanying person, an authorisation for escort is to be produced in accordance with theCIT Handbook for Freight Traffic (GTM-CIT), Section B - Process, 6 Working Sheet 02, "Acceptancefor carriage", and the template in Appendix 13 thereof. The escort must be able to produce thisauthorisation at any time upon request.
9.6 - The number of the specific agreement, of the freight quotation or of the tariff requested by theconsignor must be entered in the "Commercial conditions" field. Likewise the route, the specifiedhandover stations and the RU entrusted with executing the carriage must be stated.
Accompanied from .... to ....by .... (number) of accompanying
persons (names), by agreement with the RU........................
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10 - Delivery periods, carriage period
(CIM Art 16, §1, §4, Art. 22, Art 33, Art. 47 §2 a), b), c), d))
10.1 - The agreed delivery period is the period from the acceptance of the consignment for carriageto the handover to the authorised consignee.
10.2 - The carriage period is determined by each RU for its section. The carriage period is stated inthe transport authorisation. The carriage period is the time interval between the acceptance of theconsignment for carriage (from the consignor or the previous RU) and the handover of theconsignment (to the next RU or the authorised consignee).
10.3 - The delivery periods for exceptional consignments may be excluded by the RUs.
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11 - Problems with carriage, adjustment of the load, transhipment, repair of the wagon so that it is able to run
(CIM Art. 20, Art 21, Art. 22, Art. 24, Art. 26, Art. 27).
11.1 - If problems occur with the carriage of the consignment it may be necessary to convey thecarriage on a different route than that envisaged. In this case, the consignment must once again beprocessed in accordance with the provisions of point 4 - page 7 of this leaflet.
11.2 - It is necessary to suspend an exceptional consignment if:
- it is found during the journey that the goods must be adjusted or transhipped,
- it is not possible to carry the consignment further,
- the train has to be diverted via a line that has not been checked or approved for the transportoperation,
- the consignment had not previously been recognised and marked as an exceptional consignment.
If in combined transport a loaded wagon whose combined transport profile exceeds the dimensionsgiven in the Loading Guidelines (Volume 1 (Tables) or Volume 2 (Loading Guidelines 9.0)) is removedfrom a combined transport train and cannot be forwarded in another appropriately-coded combinedtransport train, it becomes an exceptional consignment.
11.3 - If a consignment has to be adjusted or transhipped during the journey, the provisions of theGTM-CIT, 05, 05-01, Point 1.2 are to be applied.
11.4 - After each adjustment of the load or transhipment of an exceptional consignment, there mustbe a new acceptance as specified in point 7.1 - page 13. This new acceptance shall be confirmed inthe accompanying papers.
11.5 - If the new acceptance results in changes in relation to the existing transport authorisation, anew approval application shall be prepared.
The RU/railway at which the problem occurred is responsible for this.
11.6 - Exceptional consignments shall only be carried further after the new forwarding instruction hasbeen issued.
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12 - Liability
CIM, Articles 23 to 25 apply for liability.
19 502-1O
Appendices
Appendix A - Form for written communications
A.1 - Numerical code for approval applications/handover approvals between RU/IM GECs
Code No.
Subject UnitUsed in
AA HA (RU) HA (IM)
1a Type of goods and NHM-code (see List of abbreviations) X X X
1b Number of the same consignment X X X
1c Outline code of consignment X X X
2aType of wagon:
X X XIn general, class of wagon and type number as specified in the standard marking. Number of carrying wagons, match wagons, buffer wagons etc.
2bInternational usability:
X X XRIV, RIC, TEN, derogation plate or "none"
3 Wheelbase, bogie pivot pin pitch (a): mm X X X
4 Bogie wheelbase (p), (p1), (p2), (pa), (pi) mm X X X
5 Number of wheelsets X X X
6a Length over buffers mm X X X
6b Floor height above top of rail mm X X X
7 Tare weight of wagon t X X X
8 Weight of payload t X X X
7 + 8 Total weight t X X X
9 Load per metre t/m X X X
10 Greatest axle load t X X X
11 Length of payload mm X X X
Critical points where the loading gauge is fouled:
Po
ints
12a 12b 13 14 15 16 17 18
Transverse distance from the wagon longitudinal
axis onHeight
above top of rail
Longitudinal distance from
wheelset or bogie pin
Dimen- sions for service irregula-
rities
Gauge widening Di or Da in the track curve radius of
Total width of track centre (columns 12+16+17) in the
track radius ofone the other
Side ni na ∞ m 250 m ∞ m 250 m
mm mm mm mm mm mm mm mm mm mm
Half width including any loading tolerance
Including any loading tolerance in the length
In international traffic columns 16, 17 and 18 need not be filled in
A
B
C
D
E
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Appendices
Code No.
Subject UnitUsed in
AA HA (RU) HA (IM)
19
Comments on the critical points
X* X* X*- No fouling of the loading gauge- Connect critical points with a straight line or curve - Dimensions of payload- Centre of gravity (as specified in point 4.3.6 - page 8) - Peculiarities of payload (load securing)
20a Consignor (name and address) X X
20bRU executing the carriage
X X Xe. g. RU .................. from........................ to .....................
21 Dispatch station X X X
22Destination station
X X XIf there are several stations at the destination, the destination station must be clearly defined
23a Route requested by consignor X
23b Specific forwarding route X X
24Carriage in normal freight train, special freight train, with own power equipment
Vmax km/h
X X X
25Customs station
X* X*Only required if customs are dealt with at neither the frontier station nor the destination station
26 Harbour loading quay X* X* X*
27a Consignee (name and address) X X
27b Freight payer (name and address) X* X*
28
Other matters
X* X X
a) Indicate regular line classa, heavy wagon class b,b) Reason why the wagon has no RIV/RIC or TEN markingc) Dimensions of the wheelsets and type of suspension if these differ from the GCU, TSI (etc.)
regulationsd) Properties and class of the brakes if they are not permitted in international traffic e) Other technical details of the vehicle, operating conditions f) Speed for the loaded and empty wagong) Indicate the values s, hc, and q + w where these deviate from the standard values of
s = 0,1, hc = 500 mm, q + w=25c
29
Forwarding conditions
X* X X
- Must the load be earthed?- Journey: (hauled, with own power equipment and pilotman)- Position: (behind the locomotive, last vehicle)- Propelling, hump shunting, passing over humps forbidden- Wagon groups not separated
-.............................................................................................................
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Appendices
Code No.
Subject UnitUsed in
AA HA (RU) HA (IM)
30The critical point........of the load is marked with the "direction-sensitive" label and is handed over at handover station ......... right/left in direction of travel (delete as appropriate)
X* X X
31 Note on previous forwarding numbers X X
32 Loading date, delivery date, etc. X*
33Transport subject to VTU agreement - yes/no - At station …………….. an inspection is required by ……………………..
X* X*
34 Technical and operational conditions for own area of responsibility X* X*
35 Technical and operating conditions for border-crossing line X* X*
36 Carriage period X
37 RU responsible for the freight calculation X
38IM's cost calculation:- Total bill:- Surcharges and other associated costs
X*
AA = Approval application HA (RU) = RU GEC approvalHA (IM) = IM GEC approval,* = optional
a. mandatory for each AA at CFL GIb. applies only in area managed by DB Netz AG for vehicles with six axles or morec. applies only in area managed by DB Netz AG, CFL GI, and ÖBB Infrastruktur AG, where it must be indicated in every AA.
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Appendices
A.2 - Additional information required in applications to transportvehicles on their own wheels/under their own power
Numerical code in approval application
1. Designation, type and number of vehicle
Wagon, tractive unit, crane, civil engineering machine 1a
Vehicle travelling on its own wheels/under its own power 2a
2. Technical parameters
Number of axles 5
Rolling circle diameter 28
Distance between individual axles 28
Distance between the last axle and the buffers 28
Wheelbase, bogie pivot pitch 3
Bogie wheelbase 4
Wheelbase of the leading axles 4
Length over buffers 6
Vehicle weight 7a
Service weight, tare weight 7a
Load per metre 9
Axle load 10
Heavy wagon class, if line class exceeded a 28
Smallest negotiable track radius 28
Maximum permissible bending angle (in degrees) when running onto ferry boat flaps 28
Maximum permissible vehicle speed
28- under own power
- when towed
To which loading gauge was it built 19
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Appendices
Details concerning the brakes
28
- Is a continuous brake pipe fitted?
- Is the air brake equipment operating satisfactorily?
- Type of brake, graduated release/direct release
- Handbrake/parking brake
- Braked weight
Does the vehicle have normal traction and buffing gear? 28
Is a match wagon with special and normal traction and buffing gear required? 28
3. Approval of the vehicle
Has a national approval office authorised the vehicle? 28
Does the vehicle have a certificate for its ability to run? 28
4. Additional details for
- Tractive vehicles
Removal of coupling rods 28
Fitting of balancing weights 28
Isolation of the transmission 28
Position of the driver's brake valve 28
Condition in which received (last inspection) 28
- Crane wagons
Does the vehicle have a second safety device to prevent the twisting of the upper part of the wagon?
28
Condition in which received 28
- Civil engineering machines
Permissible trailing load 28
Shunting with compressed air brake 28
Condition in which received 28
NB: If the tractive unit, crane or civil engineering machine is not propelled by its own power equipment the consignorshall certify that it is prepared for towing.
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Appendices
5. Operating conditions
Can be put into the train
29- in any position
- as the last vehicle
- as the rear of the train (if necessary with permissible trailing load)
Buffer wagon, accompanying wagon 29
Accompaniment 29
Banking forbidden 29
Special treatment when shunting
29- Fly shunting and shunting over humps forbidden
- Passing over humps forbidden
The following bracket positions are permitted
29- Both directions of travel
- Only in the direction of the rear of the train
6. For vehicles without authorisation to place in service, the following documents / certificates are required
- Details of dimensions (vehicle shape)
28
- Restriction calculation as specified in UIC Leaflet 505-1
- Coefficients ci and ca (taking into account the gauge clearance and any lateral clearance of the axle-bearing, the bogie pin and the bogie bolster) or lateral displacement and suspension play on straight track and curves with radius Rin 250 m and Rex 250 m in accordance with UIC Leaflet 505-1
- Height of roll centre, vehicle tilt coefficient
- Demonstration of the strength of the body
- Demonstration of the safety against derailment
- Demonstration of the strength of the wheelset/axle
- Demonstration of the strength of the couplings used
- Demonstration of the brakes (when travelling under own power)
a. applies only in the area managed by DB Netz AG to vehicles with six axles or more.
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26
Appendices
Appendix B - Load diagram forming part of an application for an exceptional consignment (template)
4 250
1 62
0
3 200~ 2 200
~ 3 750
340 3 570 340 510 5 210
160
T1 = 20,97 tT2 = 29,11 t
Ts
6 230
100
1 2
20
960
510
~ 5
08
1 780 1 780
1 700 1 700
1 890 1 890
3 780
1 62
0
600
500
160
1 2
20
Ts
835
1 845 1 845
3 670
3 470 100100
5 370
5 050160 160
~ 2 200
~ 5 400
340 5103 570340
4 25010 480
3 78
0
3 69
0
5 080
5105 210
6 230
~ 2 480 3 4
00
3 5
60
T1 Ts T2
Appendices
Appendix C - Marking
C.1 - Label for exceptional consignments - Label U
Sign of the RU Form U Sign of the RU Form U
Total load Load per metreLargest
axle loadTotal load Load per metre
Largest axle load
+ t t/m t + t t/m t
Sign of the RU....................................../ No. ........................ Sign of the Ru ...................................../ No. ....................
............................................................../ No. ........................ ............................................................../ No. .....................
............................................................../ No. ........................ ............................................................../ No. ......................
Point
Transverse distance from the wagon
longidudinal axis toHeight
above top of rail
Longitudinal distance from end axle or pivot pin
Point
Transverse distance from the wagon
longidudinal axis toHeight
above top of rail
Longest distance from end axle or
pivot pinone side
other side
one side other side
mm mm mm mm mm mm mm mm mm mm
A A
B B
C C
D D
E E
F F
G G
H H
I I
J J
K K
L L
M M
Sign of the RU
Sign of the RU.........../ No.......................
.................................../ No.......................
.................................../ No.......................
.................................../ No.......................
.................................../ No.......................
Detach and stick on the consignment note
8 9 10 8 9 10
12a 12b 13 14 15 12a 12b 13 14 15
27 502-1O
Appendices
Reversee side
Sign of the RU Form U Sign of the RU Form U
Total load Load per metre largest axle load Total load Load per metre Largest axle load
+ t t/m t + t t/m t
Signe of the RU..................................../ No. ...................... Sign of the RU....................................../ No. ...................
............................................................../ No. ...................... .............................................................../ No. ...................
.............................................................../ No. ........................ .............................................................../ No. ....................
Point
Transverse distance from the wagon
longidudinal axis toHeight
above top of rail
Longitudinal distance from end axle or pivot pin
Point
Transverse distance from the wagon
longidudinal axis toHeight
above top of rail
Longest distance from end axle or
pivot pinone sideother side
one side other side
mm mm mm mm mm mm mm mm mm mm
A A
B B
C C
D D
E E
F F
G G
H H
I I
J J
K K
L L
M M
N N
O O
Sign of the RU
Sign of the RU........../ No.....................
.................................../ No....................
.................................../ No.......................
.................................../ No.......................
.................................../ No.......................
Detach and stick on the consignment note
PR
PR
8 9 10 8 9 10
12a 12b 13 14 15 12a 12b 13 14 15
PR
28 502-1O
Appendices
C.2 - Label for direction-sensitive exceptional consignments - template
148
66
1519
13 28
r2 = 56
r1 = 116
210
36
120
29 502-1O
Appendices
Appendix D - Left blank
30 502-1O
Appendices
Appendix E - List of responsible offices for exceptional consignments
List of responsible offices (RU and IM GECs) for the administration ofexceptional consignments, and list of national approval authorities
The list of contacts contained in Appendix E is published online at:http://www.uic.org/exceptional-consignments
The list is continuously updated. Therefore, please notify [[email protected]] immediately ofany changes.
31 502-1O
List of abbreviations
CIM Uniform rules concerning the contract governing the internationalcarriage of goods by rail (Appendix B to the COTIF)
CIT International Rail Transport Committee
COTIF Convention on international carriage by rail
CUI Uniform rules concerning the contract on the use of infrastructure ininternational rail traffic (Appendix E to the COTIF)
CT Combined transport
Da Curve widening on the outside of the curve (in millimetres)
Di Curve widening on the inside of the curve (in millimetres)
EC Exceptional consignment
EU European Union
GCU General contract of use for wagons
GEC Group for exceptional consignments
GTM-CIT CIT Freight Traffic Manual
hc Height of the vehicle cross-section's roll centre above the top of the rail
LÜ Out-of-gauge load
IM Infrastructure manager
na Distance of the external point under consideration from the nearestleading axle or pivot pin (in millimetres)
ni Distance of the internal point under consideration from the nearestleading axle or pivot pin (in millimetres)
NHM Harmonised Commodity Code
OSJD Organisation for cooperation between railways, headquartered inWarsaw
p Bogie wheelbase (in millimetres)
p1, p2 Bogie wheelbase of the leading axles 1 and 2 (in millimetres)
pa Bogie pivot pitch in the connection bridge (in millimetres)
32 502-1O
q Lateral clearance between wheelset and bogie frame or (on single-axle)vehicles) between wheelset and vehicle body
RIC UIC Agreement governing the exchange and use of coaches ininternational traffic
RIV UIC agreement governing the exchange and use of wagons ininternational traffic - replaced in part since 30.6.2006 by the GCU (withthe exception of the loading regulations in Annex II - now "UIC LoadingGuidelines")
RoLa Rolling road
RU Railway undertaking
s Vehicle tilt coefficient
SMGS OSJD agreement concerning the international carriage of goods by rail
TEIV German regulation concerning the interoperability of the trans-Europeanrailway system ("Transeuropäische Eisenbahn-Interoperabilitätsverord-nung" - Federal Ministry for Transport, Infrastructure and Urban Devel-opment, Berlin 5.7.2007)
TEN Trans-European Networks Programme to better network the internal market and harmonisetransport systems within the European Union.
TOR Top of rail
TSI Technical Specification for Interoperability.Technical rules laid down by the European Commission for interoperablepan-European rail traffic.
VTU Agreement on the technical acceptance (upon handover) of agreedtrains between RUs.
w Lateral play between the bogie frame and the vehicle body.
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Glossary
Administration manager A railway undertaking in whose field of responsibility the transportoperation begins and which is in charge of the administration with otherparticipating RUs.
Advance notification Report by means of which a dispatching RU notifies all the other RUsinvolved in the transport operation that the coded out-of-gaugeconsignment is to be carried using a particular profile. The details of theconsignment correspond to those in the approval application.
Announcement Report by means of which a handing-over RU announces theexceptional consignment to the accepting RU. It contains, at a minimum,the date, hour, authorisation number and the number of the train that isto carry the consignment.
Applicant The party applying for the organisation of an exceptional consignment.
Border-crossing route The route section between two stations situated either side of a nationalborder, which are stipulated in the application agreement (see UICLeaflet 471-1).
Consignment note A document which:- is used for the freight contract,- is filled in by the consignor of the goods,- accompanies the consignment(s) throughout the route,- provides information about the key data of the consignment(s) for the
customer/RU/authorities, etc.- serves as an accounting document at the end of the transport
operation.UIC member railways/RUs use the CIM consignment note. Theconsignment note is produced in paper format or electronically.
Consignor The organisation or person entered in field 10 of the CIM consignmentnote, who gives the forwarding papers to the transport manager.
Customs station The station at which the customs administration is performed. Thecustoms station can be a border station or another station.
Destination station The station specified by the consignor in the consignment note at whichthe carriage of the consignment(s) ends and to which theconsignment(s) are delivered.
Forwarding instruction (timetable instruction)The timetable instruction is used to announce changes and additions tothe network timetable with short-term and/or temporary validity.Timetable instructions for exceptional consignments are called"forwarding instructions".The forwarding instruction is used to announce information such as theforwarding date, the trains to be used and the operational forwardingconditions.
34 502-1O
Forwarding number Made up of the abbreviation for the RU/railway and the authorisationnumber allocated by the GEC for a specific exceptional consignment.
Forwarding route The planned route for the forwarding of exceptional consignmentsbetween the dispatch station and the destination station taking intoaccount technical, operational and commercial aspects.
Forwarding station The station to which a consignor hands over a consignment on the basisof the freight contract.
Freight payer The party that concludes a freight contract with the railway/RU for thecarriage of a consignment.
Height of the roll centre The height of the point of intersection of the track centre line and vehiclecentre (if the vehicle is inclined) above the top of the rail (or runninglevel).
IM handover approval A report by means of which an IM notifies the applicant RU of theconditions governing the carriage of the exceptional consignment on itsinfrastructure.
Infrastructure manager (IM)Any public organisation or private company that is authorised to providerailway infrastructure for the operation of freight or passenger rail servi-ces, and which undertakes to manage the construction and mainte-nance of the railway infrastructure. The infrastructure manager alsotakes charge of the operation of the associated train control and signal-ling systems, plus the associated equipment for the provision of tractioncurrent on each line.
Loading tolerance The permissible deviation in width and length specified by the carrier thatcan arise when the load is loaded on a railway wagon.
Railways Railways are public institutions or privately organised companies thatperform railway transport services and operate railway infrastructure.
Railway infrastructure The railway infrastructure covers the operations facilities of the railwaysincluding the traction current supply lines.
Railway undertaking (RU) Any public undertaking or private company that is authorised to performfreight or passenger rail services on railway infrastructure.
RU handover approval A report by means of which an RU notifies all other RUs involved in thetransport operation that it accepts the exceptional consignment underthe stipulated conditions.
Transhipment station The station at which consignments are transhipped from one train toanother.
Transport manager A railway undertaking that is responsible for the carriage of theexceptional consignment under the conditions set down in the freightcontract.
35 502-1O
Vehicle tilt coefficient The designation describing a vehicle standing on canted track, therunning plane of which forms an angle with the horizontal, its body isinclined on its suspension and forms an angle in relation to the line atright angles to the running plane. The ratio s = r/δ is called the vehicle tiltcoefficient.
36 502-1O
37 502-1O
Bibliography
1. UIC Leaflets
International Union of Railways (UIC)UIC Leaflet 471-1: Regulations covering the operating of lines crossing frontiers and the use oflocomotives and multiple unit trains in international traffic, 6th edition, June 2014
UIC Leaflet 502-2: Exceptional consignments - Outline procedure, 1st edition, November 2009
UIC Leaflet 502-3: Exceptional consignments - Carriage of exceptional consignments on railways witha gauge of 1 520 mm, (1st issue under preparation)
UIC Leaflet 505-1: Railway transport stock - Rolling stock construction gauge 10th edition, May 2006
UIC Leaflet 700: Classification of lines - Resulting load limits for wagons, 10th edition, November 2004(11th edition under preparation)
2. International Standards
Organisation for the Cooperation of Railway SMGS: Agreement for international railway goods traffic, 1. January 2004
Intergovernmental organisation for international carriage by rail (OTIF)CIM: Uniform rules concerning the contract of international carriage of goods by rail, Appendix B tothe COTIF, 1. July 2006
COTIF: Convention concerning International Carriage by Rail (COTIF) dated 9 May 1980, currentversion in force since 01.07.2006
3. Miscellanous
Internationale Union of Railways (UIC)RIC: Agreement governing the exchange and use of coaches in international traffic, July 2001
ERFA, UIC, UIPGCU: General contract of use for wagons, Appendix 11, Point 2.2 : Inscriptions and signs on wagons, January 2013
International rail transport committee (CIT)GTM-CIT: CIT freight traffic manual, 1st July 2013
Warning
No part of this publication may be copied, reproduced or distributed by any means whatsoever, includingelectronic, except for private and individual use, without the express permission of the International Union ofRailways (UIC). The same applies for translation, adaptation or transformation, arrangement or reproduction byany method or procedure whatsoever. The sole exceptions - noting the author's name and the source - are"analyses and brief quotations justified by the critical, argumentative, educational, scientific or informative natureof the publication into which they are incorporated".(Articles L 122-4 and L122-5 of the French Intellectual Property Code). International Union of Railways (UIC) - Paris, 2016
Printed by the International Union of Railways (UIC)16, rue Jean Rey 75015 Paris - France, March 2016Dépôt Légal March 2016
ISBN 978-2-7461-2441-7 (French version)ISBN 978-2-7461-2442-4 (German version)ISBN 978-2-7461-2443-1 (English version)
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