uhh 1 aarhus university research management and research support

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AARHUSUNIVERSITYRESEARCH MANAGEMENT AND RESEARCH SUPPORTUHHDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20131A SINGLE UNIFIED MANAGEMENT WHERE DEANS HAVE THREE RESPONSIBILITIES

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20132THE NEW RESEARCH COMMITTEEManagement Group Dean of Science and Technology as chairFour vice-deans for researchDirector of Research SupportSecretary

Meetings every two weeks

MissionHandling of all strategic/political university issues (including national/international issues)Deal with interdisciplinary issuesSelection and funding of interdisciplinary centresPreparation of items for university management board

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013STRATEGIC WORKInternal funding: Interdisciplinary centers, ideas programmeResearch strategy: Funding, Research Management, Excellence, Visbility, Research EnvironmentSupport strategy for researchersAU Research ForumFunding initiatives and links to (international) recruitmentDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20134STRATEGIC WORK MATRIXResearch Strategy PartiesCategoriesPresident and research deanResearch Committee as coordinatorPIsAdministrative supportResearch policyHigh level meetingsPosition papers, appoint represen-tatives, coordinate across schoolsRepresentatives in expert groups after briefingScreening and analysis of political documents, drafting position papers etc.Visibility and lobbyNetwork meetingsExternal meetings, encourage PIs, lobbyRepresentatives in expert groups after briefing

Identify crucial players, analysis and dissemination of informationInternal mappingMapping of aca-demic strengths, facilitate interdisc., manage working groupsParticipate in local, disciplinary and interdisciplinary networksScreen for relevant funding and future possibilities, manage networksDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013HORIZON 2020 EXAMPLE6 expert groups were established a year ago in a bottom-up process reflecting the societal challenges

Group chairs report to Research Committee

Mapping of expertise

Selection of AU members in committees in Ministry of Research etc.

Supported by staff in strategy team and pre award

Direct contacts to mapped staff (have declared EU interest)

Direct link between briefing in general and targeted informationDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013BUILDING INTERDISCIPLINARY EXPERT GROUPSDialogue with heads of departments, deans, vice deans, president

Analysis of external grants

Detailed bibliometric analysis

Open call for invitation to all researchers all were welcome to join

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013HORIZON 2020 PATHWAYSAU Research CommunityHorizon 2020 Expert groupsTGHorizon 2020RGMBrussels officeAGRGResearch CommitteeEIP JPIPCAU Strategy Team R & TO.G.EC DGEPCouncilEP: European ParliamentEIP: European innovation PartnershipJPI: Joint Programming InitiativeTG: Task group RGM: Reference Group MemberO.G. : Other GroupsAG: Advisory GroupRG: Reference GroupPC: Programme CommitteeDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20138

EXAMPLE: AU RESEARCH AND TALENTAdministrative Center, ARAdministrative Center, STAdministrative Center, HEAdministrative Center, BSSBack-office: Research SupportBack-office: Talent DevelopmentBack-office: International CenterDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20139RESEARCH SUPPORTDirector(1 AU/AUH)IT/library (3 AUH)Secretary (1 AUH)Strategy(3 AU)Post Award(5 AU)Manager of Pre Award(1 AU/AUH)HEALTH(4 AUH/2 AU)ARTS+ BSS(5 AU)Science & Technology(3 AU/1 AUH)

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 201310FACTS ABOUT RESEARCH SUPPORTStarted April 2002 with one person and focus on pre award29 staff servicing the university and hospitals and including strategy and complex post awardExternal funding level: 15% of total university budget 40-50% of total research budgetFP7: +260 projects, 29 ERC grants, success rates 20% ERC, 40% cooperation, 50% Marie CurieStrategic focus from the start on ERCAttracts 25-30% of all national fundingDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 201311PRE AND POST AWARD MATRIXCategory 1 projectsCategory 2 projectsCategory 3 projectsProj. examplesMajor infrastructuresComplex national/international multi partner projectsStandard research council, private foundationsIdeaProject team set up by president and research committeeCommittee encourages applicantsApplicant decides at department levelPre awardPre award team supports processMaximum service from pre award team, internal peer reviewFull support by pre award team to junior PIs. Senior PIs only get help with budgetingPost awardProject management offeredProject management offeredFinance and secretaries assist PIsDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 2013PRE AWARD WORKFunding opportunities (database)Application strategyBrain storming with researcherProof reading and helping with proposalFormsBudgetsDialogue with fundersHandling partnersTemplatesDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 201313POST AWARD WORKHandling funderHandling partnersBudget controlReportingHomepagesAdvisor to coordinatorCoordination with other administrative unitsDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 201314SUCCESS FACTORSHeavy focus on users RSO seen as team memberTraining of young and experienced staffPro-active contact to researchersExperienced and highly professional staffKnowledge of local expertiseFocusing of application effort fewer proposals and more grantsClose link between strategy, proposal and project management (project life cycle) kind of one-stop-shopDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 20131516

THANK YOU FOR YOUR ATTENTION

John Westensee, Director, AU Talent and Research, Research Support

E-mail: jwe@adm.au.dkDIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEEDECEMBER 201316