ucl introducing new job evaluation database and grading procedures for support staff julie wake hr...
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UCL
Introducing NEW
Job Evaluation Databaseand Grading Procedures
for Support Staff
Julie WakeHR User Group23 March 2011
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Why a new online database?
• Depository of JDOs
• Web-based access using IS password and UCL user Id
• Quicker results
• Role Analysts will be able to view JDOs online AND
• Submit individual ratings before the panel meeting
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Start date for requests submitted online
• 12noon Tuesday 5th April
Key dates– 12noon Tuesday for new jobs– 12noon on or before 28th of month for grading
reviews
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Method
• Panels of trained Role Analysts– Cross section of UCL, nominated by trade
unions, faculties & Human Resources
• Evaluations by job evaluation scheme, HERA
• New analysts are welcome.
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Grading outcomes
• NEW jobs are considered by WEEKLY grading panels and outcomes are by following TUESDAY.
• Grading reviews for OCCUPIED posts are considered MONTHLY with outcomes by 12th of following month.
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UCL Grading Procedures Reminder
• New Jobs not previously evaluated• Grading Reviews for occupied posts with
significantly changed duties• Note: Do NOT re-submit jobs:
– Previously evaluated– Minor changes such as:
• change of job title, name of manager or dept• Replacement of one or more tasks by similar tasks
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Not sure if changes significant or if same role exists elsewhere?
• Seek guidance from usual HR Consultancy (HRC) Contact
• If amended job description or believe new job similar to/ same as another job elsewhere forward JD&PS (with explanation of key changes) plus original JDO and HERA reference if known so that HRC can decide if still consistent with original grading.
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Role holder’s duties grown to extent doing same as a higher
graded post?
• HoD should request that role holder be assigned to the JDO and confirm that doing the same duties and responsibilities, quoting the applicable reference and attaching the JDO.
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Welcome page
• Log In Screen
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Menu Page
• Menu:
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User Guides
– Quick User Guide
HERA Guides• HERA Guidance to Role Holders • HERA Guidance to Verifiers • HERA Scoring Scheme • UCL Grading Structure relative to HERA points • Pay Framework Assimilation Guidance • UCL salary scales and grading
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View Progress
• Go to “progress screen” on main menu
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Submitting a grading request
• Main Menu – types of submissions
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New JDO
• Initial screen new job or grade review
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JDO- Working Context• Sections A to E
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ELEMENTS 1-14• E.g. Communication
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Outcome• Go to “view previous submissions and
saved requests” on main menu
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Appeal
• If unhappy with grading outcome may appeal by submitting a written statement.
• Feedback can be sought from HR Consultancy before submitting an appeal.
• First stage for occupied post holder or HoD is an informal meeting with a member of the panel
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Future Developments
• Will review after 6 months as changes are incremental:
- Likely changes include copy functionality
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Any Questions?
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Queries
• Email [email protected]
• Contact your usual HR contact. Details at:
– http://www.ucl.ac.uk/hr/staff/hr_staff_contactscons.php