UBC Dietetics MajorFEED Teleconference session:

Modules/Forms update & Preceptor Orientation

Wednesday, September 2, 2015 from 1100-1230h

Call into the UBC teleconference line 5 minutes before to join in.From the Vancouver area, call 604-899-2339

From outside Vancouver, call toll-free 1-877-385-4099After calling the number, enter the password, 8774290#

Session Overview

• New Preceptor Orientation (1145-1230h)• What is a preceptor?• UBC Dietetics Internship Structure• UBC Dietetics Program Website• Preparing for a placement• Q&A

What is a Preceptor?

“An expert or a specialist who gives practical experience and training to a student”

Dictionary.com

A Preceptor:

• Plans placement-specific schedule and learning activities to achieve the requirements of the internship modules• Facilitates intern learning in the practice setting• Evaluates interns performance throughout placement and provides

appropriate feedback• Informs core site internship coordinator of intern progress

What makes a successful preceptor?

http://dietetics.landfood.ubc.ca/preceptors/preceptor-resources/what-makes-a-good-preceptor/

UBC Dietetics Internship Structure

• 39 Weeks• Orientation (1 week)• Nutrition Care (22 weeks divided into three modules: I, II, III)• Management (8 weeks)• Population and Public Health (4 weeks)• Electives (2 weeks)• Research (2 weeks)• Education (buildt into internship year)

UBC Dietetics Program Website

Internship Documents

Index of Dietetics Internship Documents• If you are not already familiar with the structure of the UBC Dietetics

Program, including the internship and the ICDEP competencies, review the UBC Program/Internship Overview documents• Find the UBC Dietetics Internship modules and forms for the

module(s) applicable to your placement• UBC Policies and Procedures – review as needed• Other preceptor specific documents for education events

Preceptor Orientation

• The Preceptor Orientation Checklist can assist you through a self-guided orientation

• Can help you to refresh when preparing for your intern's placement

Preceptor Resources

• Videos and Information Handouts• Practice Perspectives: What makes a successful preceptor

? • Setting the Stage for Success• Using Questions as a Teaching Strategy• Additional Tips for Preceptors

And the rest…

• Preceptor Education Event information and video clips from past events• Program updates• Join the preceptor interest group listserv• Find out how to become a UBC clinical instructor

Other website content of interest

• Year 5 Interns Tab• Website content created by students in preparation for internship• Topics include:

• Critical Thinking• Nutrition Counselling• Charting• Prioritizing a Caseload• Enteral Nutrition

Preparing for a Placement

• Find the UBC Dietetics Internship modules and forms for the module(s) applicable to your placement – this is your (and your intern’s) guide to the placement• Plan ahead in your schedule – try to minimize non-essential meetings

and activities to allow time to discuss and debrief with intern • Provide your intern with any resources or tools that would be helpful

to review ahead of time

Once your intern arrives…

• Review module form together focusing on “Intern Placement Planning and Learning Activities Checklist”

Identify activities to be completed:• Within the first 3 days of starting placement• Throughout the placement• 2-3 days prior to the end of the placement (and the Preceptor’s

evaluation checklist)

Establish a plan for a successful placement• Discuss placement setting hours of work, routines, dress code,

appropriateness of electronic device use, methods of communication, etc.• Discuss schedule/plan to ensure required learning activities can be

achieved including any deferred from past placement(s)• Discuss and finalize intern goals for the placement

Orient your intern to the placement area• Tour relevant areas• Review job description and any other documents that clarify

preceptor’s role or schedule• Review any additional resources or tools specific to placement setting

Throughout placement

• Module-specific learning activities meant to provide opportunities to demonstrate performance indicators outlined in the Performance Evaluation section of the module form

Some other food for thought

• Be clear about expectations from the beginning – refer to the Module Expectations in the Introduction section of the module• Observation goes both ways – they can learn from observing you, and

you can help guide them by providing feedback based on observation• Provide regular feedback• Interns are there to learn from you – your knowledge and experience

can’t be learned from a textbook!

Want more preceptor development opportunities?• Attend the annual UBC Dietetics Preceptor Education Event (to be

held on September 29 this year)

• Participate in offered FEED teleconference sessions held throughout the internship year

Other resources

• Identify interprofessional preceptor workshops and resources offered in your organization

• Browse the excellent preceptor education modules from the University of Western Ontario (requires creation of a user ID and password) and UBC E-tips (login not required) • Topics include: giving and receiving feedback, fostering clinical

reasoning, dealing with conflict

Who to contact?

• Identify your internship contacts and supports:• Your local internship coordinator• Other preceptors (dietitians and interprofessional

colleagues)• UBC Dietetics Program Staff • Kara Vogt – kara.vogt@ubc.ca• Tamar Kafka – tamar.kafka@ubc.ca

Questions?