u grasag –knust research seminar, 02 november u budgeting and proposal for funding u william oduro...
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GRASAG –KNUST RESEARCH SEMINAR, 02 NOVEMBER
BUDGETING AND PROPOSAL FOR FUNDING
William Oduro FRNR, CANR, KNUST
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Writing An Effective Grant Proposal
William Oduro
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Goals For The Workshop
Learn an effective proposal writing process Discuss strategies for writing an effective
proposal Explain pitfalls to avoid to keep your
proposal from being rejected
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Consider The Rhetorical Situation
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Consider The Rhetorical Situation
Writer’s Purpose– Explain a problem that requires change– Demonstrate a need for funding– Show that your project will solve the problem
Reader’s Purpose– Determine if your project matches the goals of the
funding agency– Decide if your project is worthwhile and unique– Conclude that you are competent
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Consider the Rhetorical Situation
Text (Proposal)– Will be read quickly– Look professional and free of errors– Meet specific requirements– Follow a standard format– Answer reader’s questions– Persuade the reader that you’re competent
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Proposal Writing Process
1. Plan your projects, determine your funding needs, and locate a funding source that matches
2. Implement a focused grant proposal
3. Evaluate your grant proposal and respond to evaluation by others
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A Circular Process: PIE
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Plan Your Projects
Establish your agency’s identity Outline your projects and funding
requirements Identify funding sources Analyze the goals of the granting agency Analyze the RFP for the grant Locate successful models of funding
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Establish Your Agency’s Identity
Begin with your central identity or core values
List 2 or 3 key services that you provide
Outline your clientele Determine what is
unique about your organization
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Outline Your Projects and Funding Requirements
What is unique about these projects? Who will benefit? Where and when will the projects take
place? How much will the projects cost? Why is there a need to fund these projects?
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Identify Funding Sources
Government sources Private foundations Corporations Special interest groups Internet sources
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Analyze The Goals Of The Granting Agency
What are the goals of the granting agency? What is their strategic plan? Why was the fund set up? What do they want to fund? How is the funding calculated? What other obligations are involved? What are the requirements of the RFP?
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Analyze The Goals Of The Granting Agency
What does the agency want to fund– Any special target
group? – Any special functions? – Any special way of
operating? – Any particular
priorities at a given time?
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Analyze the RFP (Request for Proposals)
How it the funding calculated?
Maximum/minimum grant per project?
What is and isn’t funded? Does the applicant pay a
percentage of the costs? When is the grant paid?
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Analyze the RFP (Request for Proposals)
What other obligations are involved?
What is the timeline for completion?
What kinds of reports are required?
Are there any deliverables required?
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Analyze the RFP (Request for Proposals)
What parts of the proposal are required?
What will be the evaluation criteria?
Are there successful models you can follow?
Who will read the proposal?
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Locate Successful Models Of Funding
What is unique about the projects? How do the goals in the proposal and the
goals of the funding agency match? What did you like about the proposal? At what point were you convinced that this
was a proposal worth funding? Why?
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Implement A Successful Proposal
Identify the current situation requiring change
Specify your plan to improve the situation
Outline your qualifications to do the work
Itemize costs and benefits of your plan
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Select Components Of The Proposal
Outline components required by the RFP
Describe details of your project
Create a budget Obtain approvals and
permissions Submit your proposal on
time
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Strategies For Writing Your Proposal
Content Organization Style Design
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Content
Be focused and specific Show how your project is
related to the grant giver’s goals
Provide details, including the budget
Include everything required by the RFP
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Organization
Provide an executive summary Follow the guidelines of the RFP Use headings, overviews, and summaries
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Style
Define terms Be succinct Allow time for revision Get feedback from other people
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Design
Use page numbers, headers, and footers
Include photos and diagrams
Make sure the proposal looks professional
Assume a skim/scan reading
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Respond to Evaluations
Revise your proposal for content
Analyze the organization of your pro
Edit
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Pitfalls To Avoid In Writing The Proposal
Being too ambitious in your projects Using generalities Assuming a linear reading Assuming readers know your capabilities Hiding costs Sending the proposal in at the last minute Failing to revise and resubmit the proposal
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Act on the Evaluations
Complete the project and seek renewal
Or Request reviews,
revise, and resubmit