TYPES OF LEAVE TO GOVERNMENT EMPLOYEES

Leave is a provision to stay away from work for genuine reasons with prior approval

of the authorities. It may be granted for a casual purpose or a planned activity, on

medical grounds or in extra-ordinary conditions. Leave cannot be claimed as a

matter of right. Accordingly, leave rules and norms have been categorized under

various heads. Vacation and leave are governed by a set of rules and norms as laid

down by the Government of India. The following leave rules and norms give details

about the different types of leave and how they can be availed of. Certain rules are

common to both faculty and non-faculty of the Institute. Certain rules and norms

have been stipulated specifically with reference to faculty of the Institute. These

rules should be used for the better understanding and utilization of the leave rules

and norms and are only complementary and explanatory in nature.

1. Casual Leave.

2. Special Casual Leave

3. Compensatory Leave

4. Earned Leave.

5. Half Pay Leave.

6. Commuted Leave

7. Leave not due.

8. Extra Ordinary Leave.

9. Special Disability Leave.

10. Study Leave.

11. Maternity Leave.

12. Miscarriage/Abortion Leave

13. Hospital Leave.

14. Leave for Hysterectomy Operation

15. Leave for Employment in Abroad

16. Paternity Leave

POLYTECHNIC ALL LECTURERS’ ASSOCIATION

P A L A

1. Casual leave:

Casual leave is not provided for in the Fundamental Rules and is a concession to

enable Government servants in special circumstances to be absent from duty for

short period without such absence being treated as leave under the leave rules

applicable to the Government servant concerned. Leave cannot be claimed as a

matter of right. When the exigencies of service so require, discretion to refuse or

revoke leave of any description is reserved to the authority empowered to grant it.

Leave Sanction Authority:

Head of office / Head of Unit Officer / Department ( Executive instructions

regarding Casual Leave) of A .P . Fundamental & Subsidiary Rules vide Ruling 4 of

FR 85.

Casual Leave Crediting / Accounting Details:

1. 15 days per calendar year ( Maximum period for availment in a calendar year

is 15 days in general.) as per (G.O.Ms.No.52, GAD(Poll.B) Dept.,

Dt.04.02.81)

2. If not availed in the calendar year leave will lapse

3. If Employee appointed in the middle of the year, Casual Leave s (CLs) should

be credited proportionately.

4. A register of CL should be maintained in office / School .

5. For each 3 or more late attendances on permission – 1 CL will be deducted

as per (GoMsNo.574,GAD(ser-c)Dept., dt;3-7-71).

Casual Leave Availing procedure:

1. By taking prior permission

2. In-charge arrangement should be made.

3. HODs should intimate to the concerned Department in Govt.

4. Casual leave Can be availed in combination with OH ( Optional Holiday) & PH

( Public Holidays) & SCL ( Special Casual Leave)

5. Cannot be availed in combination with other leave, vacation & joining time.

6. ½ day CL may be availed from 10.30 am to 1.30 pm (or) from 2.00 pm to

5.00 pm.

7. For temp. employees, sanction depends on discretion of sanctioning authority

based on the length of service. ( G.O.Ms.No.999, Fin.,Dt.30.05.1959)

8. For each 3 or more late attendances on permission – 1 CL will be deducted

as per (GoMsNo.574,GAD(ser-c)Dept., dt;3-7-71).

Casual Leave Limitations:

1. Total period of absence from duty should not exceed 10 days.

2. An officer is not entitled to take full amount of CLs in a

year.(G.O.Ms.No.2465,Fin.,Dt.23.12.1959, G.O.Ms.No.2094,Fin,

Dt.22.04.1960).

3. Frequent availing of CLs / Holidays by an individual should be avoided.

4. Balance will not be carry forwarded to the next calendar year

2. Special Casual leave Rules :

Special casual leave not counting against ordinary casual leave may be granted to a

Government servant in the following circumstances. The abstract of Special casual

leave rules are shown in below AP Special Casual leave Rules process teachers and

govt employees for family planning operations male vasectomy female tubectomy

salpingectomy sports and blood donation womens day scl and small pox, plague,

cholera, typhoid, acute influenza pneumonia, diphtheria, cerebra-spinal meningitis,

measles deceases AP Secretariat Cultural Association Members for enacting dramas

in mofussil areas.

SI

No Occasion Amount of Leave

1

Summons to give witness in a

court in which his private

interest is not in issue

As per the attendance Certificate

2) For Family Planning operations

A Male-Vasectomy 6 working Days (G.O.Ms. No.257 F & P

dt:05-01-81)

B Female- Tubectomy 14 Days (G.O.Ms.No.124 F&P dt:13-4-82)

C Male – For Tubectomy of wife 7 Days

D Female - Insertion of Intra

Uterine Contraceptive Devices

1 Day on the day of insertion &

reinsertion (G.O.Ms.No.128 F&P DT:13-4-

82)

E

Recanalisation (Both male &

female employees)

i) 21 Days or Actual period

of hospitalization whichever is less Plus

Actual journey(to & from period)

ii) Admissible to the employees who have

less than two Children

or who has lost all Male or Female

Children after Family Planning operation

3). Salpingectomy operation

A Female - Salpingectomy

operation after medical

Termination of Pregnancy

14 days(G.O. Ms. No,275 F&P (FW FR-

I)Dept.dt.15-05-81)

B Male - Salpingectomy operation

for Wife 7 Days

4) Post Operative Complications

A Vasectomy Extended up to 7 days

B Tubectomy Extended upto 14 days on production of

Medical Certificate

SCL can be availed for the 2nd time for the same period on production of

MC mentioning the failure of previous operation (in case of Vasectomy &

Tubectomy)

SCL may be prefixed or suffixed to Regular Leave or CL and not both.

5) Special Provisions

1 For Donation of Blood

1 day of Special Casual leave ( SCL ) on

the day of donation on production of M.C.

( Medical Certificate)

(G.O.Ms.No.137, M&H (EL)

Dept.,Dt.23.02.1984)

2

Women Govt. employees for

being celebrated International

Women's day on March 8th

1 day SCL ( Special Casual leave ) on that

Day

(G.O. Ms. No.433 GAD(SW-II)Dept.dt.04-

08-10)

3

On account of presence of

following infectious diseases in

an employee’s house

- small pox, plague, cholera,

typhoid,

acute influenza pneumonia,

diphtheria,

cerebra-spinal meningitis,

measles

i) Not exceeding 21 days of SCL on

production of certificate from Medical

Officer

ii) extended up to 30 days

( Exe. Inst. 7 (a)(i) (ii) and Note (1) to

(5))

Rescinded Vide G.O.Ms.No.10 F&P(FR I),

Dt.24.01.1992.

6) Sports

i)

For participating in Sporting

events of National or

International Importance

i) Not exceeding 30 days in a calendar

year. As per (G.O.Ms.No.295 Fin FR-I

Dept.dt.14-09-1964).

ii) If exceeded 30 days – excess period

treated as regular leave. Permitted to

combine with Regular Leave but not with

CL ( Casual leave )

iii) The concession shall not be allowed for

the Participants on his personal capacity

iv) It is extended to Managers of Teams,

Coaches and referees (Go Ms.No.358 F&P

(FWFR-I) Dept. dt.26-12-84).

v) SCL not exceeding 15 days may be

availed for President /Secy. of National

Sports Bodies recognized by all India

Council of Sports (G.O.Ms. No.270 F& P

FWFR-I Dept.,Dt.30-06-1976)

ii) Participating in trekking

expeditions approved by India

Mountaineering Foundation

SCL not exceeding 30 days in a calendar

year may be sanctioned

iii) Disabled Ex service men re-

employed as Civilian in State

Govt. services for appearing

before Medical resurvey board

for the reassessment of

disability and to go to hospital

for treatment

15 days of SCL ( Special Casual Leave )

as per

(G.O.Ms. No.407 F&P FW FR-I Dept.dt.18-

09-76)

7) Instruction

1 For the recruitment in Territorial army or

Auxiliary Air force

A For participation in ceremonial

Parades One month or less

2 For Registering the name under Reserve and Auxiliary Air-force Act-1952

A

Attending for an interview,

medical

examination followed by

training

One month or Less

B For participation in ceremonial One month or less

Parades as a member of Air

Defense Reserve

8) OTHERS

i) AP Secretariat Cultural

Association Members for

enacting dramas in mofussil

areas

6 days SCL in a calendar Year

ii)

Principal Office bearers of

Recognized service

Associations(Represented on

A.P. Civil Services Joint Staff

Council) and 2 Office Bearers

from each of the units in

Districts and City

i) 21 days SCL in a calendar year

(G.O.Ms. No.205, Fin, Dt.08-06-1980)

ii) It will not be sanctioned in addition to

any SCL allowed under Sports Cultural

Activities etc.

iii)The competent authority will have the

discretion to withhold the Grant of SCL in

exigencies of Govt. work (G.O. Ms.

No.390 Fin, Dt.26-11-64)

iii)

Employees of vacation

Dept.(Education,

Judiciary etc.)

7 days of SCL in a calendar year Total

SCL sanctioned shall not exceed 30 days

if they participate in the Sports event.

Competent authority shall have the

discretion to withhold (G.O.Ms. No.47

Fin,dt.12-02-65)

iv)

To participate in Rallies, Camps

etc.

Organized by A.P. Bharat

Scouts and Guides

at State/National Level

10 days of SCL in a calendar year

(G.O.MsNo. 112 Fin,dt.22-07-69)

v)

Govt. Servant participating in

the cultural events in the

National and International

importance when he is selected

30 days of SCL in a calendar year.

( G.O.Ms.No.360, F&P, Dt.24.12.1980)

by service /cultural associations

recognized by Govt.

9) Members of Institution of Engineers

i) For attending annual Meeting at

Hyd 7 days of SCL in a calendar year

ii) For attending annual

convention to any

part of the country

10 days of SCL in a calendar year (G.O.Ms

No. 44 F&P FR-I,dt.05-02-06)

7(a) Special casual leave not counting against ordinary casual leave may

be granted to a Government servant in the following circumstances: -

(i) And (ii) and Notes from 1 to 5 under (ii) are cancelled vide G.O.Ms.No. 10

Finance and Planning (F.W.FR-1) Department, Dated. 24-01-1992.

(iii) When he is summoned to serve as a juror or assessor or to give evidence

before a court in the Indian Union or Foreign Territory as a witness in civil and

criminal cases in which his private interests are not in issue, the leave to cover

the total period of absence necessary.

(iv). When with the permission of the Director of Medical Services Director of

Public Health, and Medical Office/Assistant Director of Public health, Health

Officer of public Health Department is absent from his Head quarter, on

business connected with Universities, the leave to cover the total period of

absence in necessary.

Note

(1). In the case of Medical Officers/Assistants Directors of Public

Health, Health Officers of the Public Health Department serving on their own

accord as examiners in the universities of other states, the period of their

absence from duty should be treated as regular leave and not as special

casuals leave. This does not apply to Medical Officer, Assistant Director of

Public Health, Health Officers of the Public Health Department who at the

special request of the Government of India or State Governments, are deputed

by the Government to undertake work on behalf of Universities outside the

state.

(G.O.Ms.No. 233, Fin Department Dated. 17-11-1966)

Note

(2). The period during which Medical Officers/Assistant Directors of

Public Health, Health officers of the Public health department are absent, with

the permission of the Director of Medical and Health Services, from

their Headquarters in order to attend the meeting of the Andhra Pradesh

Medical Council should be treated as Special Casual Leave.

(G.O.Ms.No. 212, Fin, dated. 22-07-1969)

(v) Male Government employees, who undergo vasectomy operation under the

family welfare programme, will be eligible for special casual leave not

exceeding 6 working days. If any employee undergoes vasectomy operation

for the second time on account of the failure of the first operation, he will be

eligible for a further special casual leave not exceeding 6 days on production

of a certificate from the medical authority concerned to the effect that the

second operation was performed due to the failure of the first operation.

(G.O.Ms.No. 257, Fin & Plg Dated. 05-01-1981)

Note: The grant of special casual leave shall be made applicable to

construction subordinate service, operation subordinate service, work charged

establishment in the Nagarjuna sagar Project Organization and all other work

charged establishments of others projects.

(G.O.Ms.No. 272, Fin & Plg Dated. 11-10-1974)

(vi) (a). Female Government employees, who undergo Tubectomy operation,

whether puerperal or non-puerperal, will be eligible for special casual leave not

exceeding fourteen days.

(b). Female Government employees, who undergo tubectomy operation for the

second time on account of failure of the first operation shall be eligible for

special casual leave not exceeding fourteen days again on production of a

medical certificate from the medical officer concerned to the effect that the

second operation was performed due to the failure of first operation.

(G.O.Ms.No. 124, Fin. & Plg., dated. 13th April 1982).

(vii). Female Government Employees who undergo salpingectomy operation

after Medical

termination of pregnancy (MTP) will be eligible for special casual leave

not exceeding 14 days.

(G.O.Ms.No. 257, Fin, dated. 05-01-1981)

(ix). Male Government employees, whose wives undergo either puerperal or

non puerperal tubectomy operation for the first time or for the second time

due to failure of the first operation (under the family welfare programme)

will be eligible for special casual leave for 7 days, subject to the production

of a Medical Certificate stating that their wives have undergone tubecto

my operation for the second time due to failure of the first operation. It shall

not be necessary to state in the certificate that the presence of the

Government employee is required to look after the wife during her

convalescence.

(x).Male Government employees whose wives undergo tubectomy

salpingectomy peration after Medial Termination of Pregnancy (M.T.P) will be

eligible for special casual leave upto 7 days subject to the production or

Medical certificate stating that their wives have undergone

tubectomy/salpingectomy operation after medical termination of pregnancy. It

shall not be necessary to state in the certificate that the presence of the

Government employee is required to look after the wife during her

convalescence.

(xi).Government employees who require special casual leave beyond the limits

laid down for undergoing sterilization operation owing to the development of

post operative complications will be eligible for special casual leave to

cover the period for which he/she is hospitalized on account of post

operational complications, subject to the production of certificate from the

concerned hospital authorities/ an authorize medical attendant. In addition,

the benefit of additional special casual leave may also be extended to the

extent of 7 days in the case of vasectomy operation and 14 days in the case of

tubectomy operation to such Government servants who after sterilization do

not remain hospitalized, but at the same time are not found fit to go to work,

subject to the production of a medical certificate from the appropriate

authority in the concerned hospital/an authorized medical attendant.

(xii). Government employees who undergo operation for recanalisation will

be eligible for special casual leave upto a period of 21 days or the

actual period of hospitalization as certified by the authorized medical

attendant whichever is less. In addition, special casual leave can also be

granted for the actual period of the to and fro journey performed for

undergoing this operation.

The grant of special casual leave for recanalisation operation without any

commitment to the reimbursement of medical expenses is subject to the

following condition: -

1. The operation should have been performed in hospital/medical

college/institute where facilities for recanalisation are available.

If the operation is performed in a private hospital it should be one nominated

by the State Government for performing recanalisation operation.

2. The request for grant of special casual leave is supported by a medical

certificate from the doctor who performed the operation, to the effect that

hospitalization of the Government servant for the period stipulated therein

were essential for operation and post operation recovery.

3. The concession indicated above is admissible to Government employee

who: -

(a). Are unmarried or

(b).Have less the two children, or

(c).Desire recanalisation for substantial reasons, e.g. a person has lost all lost

all male children or all female children after vasectomy/Tubectomy operation

performed earlier.

(xiii).Special casual leave connected with sterilization, recanalisation

under family welfare programme may be suffixed as well as prefixed to regular

leave or casual leave. However, special casual leave should not be allowed to

be prefixed both to regular leave and casual leave.

Special casual leave should either be prefixed to regular leave or to casual

leave and not both. Similarly, special casual leave may be suffixed wither to

regular leave or casual leave and not both. The intervening holidays and/or

Sundays may be prefixed or suffixed to regular leave, as the case may be.

(b). In the cases coming under clauses (iii) and (iv) above, when the absence

from duty exceeds the period which may reasonably be treated as casual leave

under the discretion vested in the head of the office, the Government servant

may be granted for the entire period of absence such regular leave with

leave salary as may be due to him and thereafter extra-ordinary leave.

8. (1). Special casual leave will be allowed to a Government servant

participating in sporting events for a period not exceeding 30 days in a

calendar year. The period of absence in excess of 30 days shall be treated as

regular leave of the kind admissible under the relevant rules applicable to the

persons concerned. For this purpose, Government servant may, as special

case, be permitted to combine special casual leave with regular leave but not

with regular casual leave.

The purpose for which and the conditions under which special casual leave

may be granted are indicated below.

The special casual leave will be allowed only: -

(a). For participating in sporting events of National or International

importance; and

(b). When the Government servant concerned is selected for such participation

(c) In respect of International sporting events by any one of the

following organizations as a member of a team which is accepted as

representative on behalf of India

3. Compensatory Holidays :

A Concession to AP Telangana Govt. Servant / Employees in special

circumstances to compensate the PH (Public Holiday) / OH ( Optional

Holidays) which he has not availed due to called on to duty. AP Telangana

Compensatory Leave Rules Holidays

Compensatory Holidays Contexts :

1. Attending to duty on a public holiday as per (G.O.Ms.No.917,Madras Public

Dept.,Dated.16.09.1902).

2. Attending to duty on an optional holiday already sanctioned as per

(G.O.Ms.No.528,G.A.D, Dt.26.04.1961).

3. Attending to duty as turn duty (G.O.Ms.No.2036,Madras Public(Pol-B)Dept.,

Dt.11.08.1952)

Crediting / Accounting :

1. Max. of 7 days or lower no. may be fixed in discretion by Head of Office. as

per ( Memo. No.36/58-1, G.A.(Pol-B) Dept.,Dt.06.01.1958) effect: Treated

as duty for all purposes.

Availing procedure :

1. By taking prior permission

2. Can be availed in combination with CL /Holiday / Regular Leave.

3. Not more than 10 such holidays in a calendar year.

4. Should be availed within a period of 6 months from the duty attended on a

holiday as per (G.O.Ms.No.942, Public, Dt.17.10.1903).

5. Can be availed by prefixing / suffixing.as per (Memo No.2690/Pol-B/64-2,

G.A.(P.O.B.)Dept., Dt.03.10.1964)

Limitations:

1. Only 10 compensatory leaves should be availed in a calendar year.

2. If possible, if the holiday is related to religious purpose the servant belonging

to that religion should not be called upon to duty. (G.O.Ms.No.917, Madras

Public Dept.,Dt.16.09.1902)

3. Govt. servant touring on public holidays in connection with the performance

of his /her duties is not eligible for this concession (Memo No.13112, Accts /

67-2, Dt.01.03.1958).

4. Earned Leave Rule :

1. All temporary and permanent employees are eligible for Earned Leave.

2. Earned Leave is earned for duty and leave also

3. Completed months are to be considered and fraction of a month is to be

ignored

Procedure of Earning / Crediting:

1. Leave Rules has been liberalized w.e.f. 01.01.1978

2. Leave will be credited, in advance, in two spells on 1st Jan. and on 1st July

every year

3. The credit for all temporary employees is 8 days for calendar half year.

4. The credit for all permanent employees is 15 days for calendar half

year. Max. Earning 30 days per year

5. All the permanent employees will earn leave at 2 ½ days for each completed

month of service.

6. If appointed Temp. in the middle of the half year, credit for first two months

will be one day each, third month two days and so on

7. If the employee is on EOL, during the preceding half year the advance credit

for the present half year will be reduced by 1/10 of the period of EOL taken

during the preceding half year subject to a maximum of 15/8 days.

(G.O.Ms.No.384 F&P dt:5-11-77).

8. The maximum accumulation of E.L. has been further enhanced from 240 to

300 days w.e.f. 16-09-2005 vide G.O.Ms.No:232, Fin. (FR.I) Dept, dated

:16.09.2005.

9. Previous Limits for Max accumulation for Permanent Superior

Employees From 01.06.1964 to 30.06.1983 - 180 days From 01.07.1983 to

15.09.2005 - 240 days

10.Previous Limits for Max accumulation for Permanent Last Grade Employees

From 17.08.1967 to 30.06.1983 - 180 days From 01.07.1983 to 15.09.2005

- 240 days

Availment: on Medical grounds/ private affairs

1. Not exceeding 180 days for permanent superior employees at a time subject

to the balance in the account G.O.Ms.No.153 fin.(FR1)dept.dt.4-5-2010.

2. Not exceeding 120 days for permanent last grade employees G.O.Ms.No.329,

Fin., Dt. 17.12.1982 and G.O.Ms.No.9, Fin., Dt.10.01.1983

3. Can be availed on combine with other leaves

4. Public Holidays, Optional Holidays, and compensatory leave can be prefixed

or suffixed. (Memo No.86595/1210/FR.I/7, Dt.29.05.1981)

5. The existing limit of 180 days at a time on availment of commuted leave in

conjunction with EL was removed. G.O.Ms.No.384, Fin., Dt.05.11.1977

Leave Salary:

1. Full basic pay prior to leave + all allowancesHRA & CCA will be paid in full

upto 6 months. (G.O.Ms.No.28,Fin.(FR.I),dt.09.03.11)

Surrender of Earned Leave (Introduced from 13-08-1969) vide G.O.Ms.No.238

dt:13-8-69 Instructions for availment of Permanent Employees / Temporary

Employees

Permanent Employees :

1. 15 days for 12 months gap

2. 30 days for 24 months gap based on the balance available.

3. If balance is above 285 days on 30th June, gap need not be observed. Leave

will be credited after deducting surrendered days. (Memo No.

50798/1063/FR-1/79-1, F&P,Dt.22.11.1979, Memo No.10472/C/199/FR-

1/2009, Fin(FR.I), Dt.29.04.2009, Memo No.14781/C/278 /FR.I/2011. Fin

(FR.I), Dt.22.06.2011)

4. Only once in a financial year

5. Surrender Leave will be sanctioned from the date of application (Memo

No.47064/1164/ FR.I/91, F&P, Dt.20.01.92)

Temporary Employees:

1. 15 days after 24 months gap (G.O.Ms.No.221,F&P(FR.I),Dt.23.08.74, &

G.O.Ms.No.316, F&P(FR.I), Dt.25.11.74(Sup.) Memo

No.47774/1177/FR.I/74-1, Dt.07.11.74(Class IV), G.O.Ms.No.393, Fin.,

Dt.31.12.75(all))

Validity:

1. Sanction order is valid for 90 days from the date of issue. (Memo

No.14423/715/FR.I/91, F&P, Dt.20.01.92 and Memo No.27/423/A2/FR.I/97-

1, F&P, Dt.18.08.97)

Leave Salary:

1. Claimed by considering 30 days/per month irrespective of claimed month.

(G.O.Ms.No.306, F&P (FWFR.I) Dept., Dt.08.11.1974)

2. It includes Pay + OCA + HRA + AHRA +CCA. (Memo No. 64861/797/FR.I/71-

1, Dt.14.07.72,G.O.Ms.No.25,F&P, Dt.05.02.96)

3. Conveyance allowance can not be paid

4. HRA can be claimed to those who are residing in Govt. quarters

(G.O.Ms.No.337,F&P (FWPC.II) Dept., Dt.29.09.94)

5. No Interim Relief will be paid (Memo No.31948/398/PCI/98-1,Fin,

Dt.12.08.98)

6. Debitable to HOA 010-018.

Recasting of leave account:

1. When a Govt. servant is appointed temporarily in the first instance and

placed on probation at a subsequent date with retrospective effect his leave

account should be recast w.e.f. the date of regularization of his service-

Ruling under FR rule 20.

2. The leave availed between the date from which his services are regularized

and the date of issue of orders shall not be altered as a result of the

additional leave that becomes due after recasting the leave account.

3. The additional leave that becomes due as a result of recasting of the leave

account shall be availed of only after later date.Rule:20 of A.P.L.R 1933

G.O.Ms.No.250 F&P dt:13-12-67

5. Half Pay Leave Rules:

1. Half Pay Leave Rules Comes under A.P. Leave Rules 1933 of Rules 13-15,

18, 23,23(a)(i)

2. All regular Government servants will credited 20 days for each completed

year of service.

3. No max limit for accumulation

4. Credit of H.P.L. is allowed for duty, leave and E.O.L.

5. Grant of H.P.L. either on Medical Certificate or on Private affairs. No limit for

saction of HPL.RULE11. Up to 4 months Pay D.A. full allowances half to be

drawn.

6. H.P.L on full pay up to 6 months can be granted to regular Government

servants suffering from Leprosy/ Heart diseases/ Tuberculosis/ Cancer/

Mental illness and Renal failure (Kidney). G.O.Ms.No 386 dt:6-9-76 READ

WITH (G.O.Ms.No.268 Fin & Plg (FWFR-I) Department, dated 28-10-1991.

7. As per G.O.Ms.No.29 Fin & Plg. (FWFR-I) Department, dated 9-3-2011

extended up to 8 months for above diseases

8. As per circular Memo No.14568-A/63/PCI/A2/2010 dated.31-01-2011 Half

Basic Pay + Proportionate D.A. HRA& CCA in full upto 6 months No

compensatory allowances after that.

9. Leave Encashment: Encashment of EL & HPL shall be limited to 300 days.

Superannuation pensioner, death cases, invalid pensioners are eligible.

Amount will be paid as per formula (G.O.Ms.No.154, Fin(FR

I)Dept.,Dt.04.05.2010)

10.Formula =( Half pay + Prop DA)/30 * No. of days

11.No compensatory allowances are admissible

12.If a Govt. servant suffering from TB/Cancer/Mental illness/Leprosy/Heart

disease/Renal failure(kidney), HIV AIDS, he may avail HPL upto 6 months

with full pay

13.Compensatory allowances will be paid in full upto 8 months.

Formula for Calculation of Half Pay Leave as per G.O. 154 Para 8:

The Employees’ Associations requested to adopt the above formula in the case of

encashment of L.H.P. of the State Government employees and the Commission

after examining the above requests recommends to adopt the same formula in the

case of encashment of Leave on Half Pay at the time of retirement / death in the

case of State Employees also subject to the condition that the total number of days

of earned leave + leave on half pay put together should not exceed 300 days for

encashment.

1. After careful consideration of the report, Government decided to accept the

recommendations of the Pay Revision Commissioner and hereby order that formula

for calculation of encashment of Leave on Half Pay at the time of retirement / death

in the case of State Employees shall be as follows subject to the condition that the

total number of days of earned leave + leave on half pay put together should not

exceed 300 days for encashment.

Cash payment in

lieu of half pay

leave Component

=

Half pay leave salary

admissible on the date of

retirement plus D.A.

admissible on that date./(

30 )

X

No. of days of half pay leave

at credit subject to the total of

earned leave and half pay

leave at credit not exceeding

300 days

6. Commuted Leave Rules

Authority: AP LR Rules 15-B, 18-B

Admissibility: Permanent/ (Temporary Employees)*

Availment: On medical grounds (MC) only Temporary employees after two/one

year of service.

Limitation: 240 days in entire service.

Effect: Twice the amount of HPL will be deducted.

Leave Salary: Double the half pay + all allowances in full Conversion of Commuted

leave to HPL. When a Govt. servant intends to resign/retire After availing

commuted leave, it should be converted into HPL and HPL salary should be

recovered. An undertaking should be taken from employee whenever it is

sanctioned (G.O.Ms.No.300, Fin., Dt.18.11.65)

Commuted Leave Rules

1. To be granted on Medical Certificate.

2. Limited to 240 days during entire service.

3. Twice the amount of H.P.L. be deducted from the leave account.

4. E.L. + Commuted leave shall not exceed 180 days.

5. The limit of 180 days removed .

6. Sanctioning authority has to believe that the Government servant will return

to duty on expiry of leave.

7. Note : When commuted leave is granted and when he intends to retire of

resign subsequently, the commuted leave should be converted to half pay

leave and the difference between the leave salary in respect of commuted

leave and half pay leave should be recovered from him. An undertaking

should, therefore, be taken from the Government servant whenever

commuted leave is sanctioned to him. In call cases of resignation and

voluntary retirement refund of excess leave salary should be enforced, while

in cases where retirements is compulsorily thrust upon him by reasons of ill-

health incapacitating him from further service, no refund should be enforced.

7. Leave Not Due Rules:

1. Authority: AP LR Rule 15-C and 18-C

2. Eligibility: All permanent employees

3. Availment: When HPL is not at credit, it may be sanctioned on Medical

Certificate only.

4. Effect: Deducted from future credit of HPL account

5. Leave Salary: Same as in HPL

6. Limitation: 180 days during entire service.

7. Recovery: If any employee resigns / retires voluntarily after availing this

leave and before wiping off the minus balance, the leave salary paid for

minus balance should be recovered. In case of medical invalidation / death,

recovery will not be insisted

Leave Not Due Rules

1. If no balance of H.P.L/EL, Leave not due is given

2. To be granted on Medical certificate only.

3. Maximum limit for availment is 180 days during entire service.

4. Deducted from H.P.L. account against future credit.

5. If retired voluntarily or resigned after availing leave not due before the

adjustment of minus balance, leave salary paid should be recovered.

6. If retirement is on medical invalidation or death recovery will not be insisted.

7. Sanctioning authority has to believe that the Government servant will return

to duty on expiry of leave.

8. The leave not due should be limited to the H.P.L, he is likely to earn

thereafter.

18-C: Save in the case of leave preparatory to retirement leave not due may

be granted to a permanent Government servant in last grade service only on

medical certificate for a period not exceeding 180 days during the entire

service. Such leave will be debited against the half

pay leave the Government servant may earn subsequently. AP Telangana

Leave Not Due Rules

Note

(1): Leave not due should be granted only if the authority empowered to

sanction leave is satisfied that there is a reasonable prospect of

the Government servant returning to duty on the expiry of the leave and it

should be limited to the half pay leave he is likely to earn thereafter.

Note

(2): Where a Government servant who has been granted leave not due under

this clause applies for permission to retire voluntarily, the leave not due

shall, if the permission is granted, be cancelled.

Note

(3): With reference to Note (2), the retirement in such cases shall

have effect from the date on which such leave commenced. An undertaking

to this effect should, therefore, be taken from Government servants who

avail of leave not due. The question whether a Government servant should

be called upon to refund the amount of leave salary should be decided on the

merits of each case. E.g. if the retirement is voluntary, refund should be

enforced. If it is unavoidable by reasons of ill health incapacitating him for

further service, no refund need be insisted upon. ( AP Telangana Leave Not

Due Rules )

It has further been decided that when leave not due is granted to

Government servant under the above rule and he applies for permission to

retire voluntarily or resigns of his won volition at any time after returning to

duty, the question of refund of leave salary in respect of leave not due

already availed of before return to duty shall, to the extent it has not been

subsequently wiped off, be treated in the same way as laid down in the

preceding paragraph.

(G.O.Ms.No. 453 Fin Department Dated: 07-12-1971)

Note (4): In cases where a Government servant who was granted -Leave not

due- has to retire under ?The Premature Retirement Rules 1975? he need

not be called upon to refund the leave salary for the period of- Leave not due-

to the extent it could not be earned.

This will not cover cases of voluntary retirement under the premature

Retirement Rules 1975.

(G.O.Ms.No 290 Fin. Dated: 19-11-1981) ( AP Telangana Leave Not Due

Rules )

Note

(5): In cases where a Government servant is compulsorily retired from

service as a measure of penalty under The Andhra Pradesh Civil Service

(Control, Classification and Appeal) Rules 1963, the recovery need not be

insisted upon.

(G.O.Ms.No 290 Fin. Dated: 19-11-1981

8. Extra Ordinary Leave Rules EOL Rules:

1. Concept: Leave granted when no other leave is admissible, but it can also be

granted even when other leave being admissible.

2. Authority: FR 85, Rule 16,19,23(a)(ii) of APLR

3. Admissibility: Temp./ Permanent

4. Period: Not more than 5 years

5. Availment: On personal affairs/on medical grounds

6. Leave Salary: No salary

7. Effect: EOL on MC counts for increment,pension

8. EOL on pvt. Affairs – not count for increment, counted upto 3 years for

pension, EL account will be deducted by 1/10th.

9. Sanctioning Authority: Upto 6 months – HOD

6 Months above that – Govt

Extra Ordinary Leave Rules EOL Rules Details

1. May be granted to a permanent Government Servant in superior service and

last grade service in special circumstances.

2. When no other leave is available.

3. When leave is available, but if the Government servant request for grant of

EOL in writing.

4. The sanctioning authority can treat the period of absence without leave into

E.O.L. and dies –non

5. Maximum period for absent on leave of any kind is 5 years, in case of

permanent Government employee.FR 18

6. For non-permanent Government servant E.O.L. shall not exceed 3 months.

7. If completed 3 years of service – 6 months on production of Medical

Certificate.

8. For undergoing treatment (T.B., Leprosy) – 18 months.

9. For SC’s and ST’s HOD can sanctioned E.O.L. for 12 months for Cancer or

Mental Illness.

10.HOD can sanctioned E.O.L. to SC’s and ST’s for 24 months for prosecuting

studies.

11.E.O.L. granted on medical certificate counts for qualifying service.

12.Gazetted Officers are to submit medical certificate from a doctor not below

the rank of Civil Surgeon.

13.N.G.Os and last grade employees are to submit medical certificate from not

below the rank of civil surgeon.

14.HOD can permit E.O.L. on M.C. for not more than 6 months to count for

grant of increment.

15.In case of E.O.L. on M.C. exceeding 6 months Government is competent to

count for grant of increment.

Extraordinary leave to be treated as duty period

In a major relief to suspended or dismissed government employees, the state

government has decided to consider the extraordinary leave granted to them during

suspension or dismissal for the purpose of notional increments and pensions after

their suspension is revoked.

The state government issued orders to this effect on Monday amending the existing

laws. If any government employee is suspended or dismissed, after all his leaves

are exhausted, the suspension period is treated as extraordinary leave.

It has come to the notice of the finance department that in many cases either the

High Court or AP Administrative Tribunal, while acquitting the employees of criminal

appeals, ordered regularisation of the suspension or dismissal period as ‘not duty’

and consideration of the interregnum period between suspension/dismissal and

reinstatement for giving pension and paying interest.

Considering such cases, the law department, while citing apex court judgments,

said the suspension period and the interregnum period between the date of

dismissal and reinstatement of a public servant be counted for purpose of pension.

But there is no provision in Fundamental Rules for such payments to the public

servants for any pay and allowances for the above periods except the subsistence

allowance.

It is observed that in cases where there is long pendency of litigation, there is no

benefit due to conversion of leave of any kind due and admissible to the public

servant since the public servant would not have such long period of leave to his

credit. Therefore, if such long periods are treated as extraordinary leave, they will

not count for increment but affect pay and allowances culminating in the reduction

of pension. The long pendency of trial in a lower court and also in the appellate

court may not be attributable to the public servant.

In such instances the extraordinary leave granted for regularising the suspension or

dismissal period can be counted for giving pension and notional increments at the

request of the individuals.

As there is no provision now in Fundamental Rules for counting the ‘not duty’ period

for purpose of leave, increments and pension, the government has amended the

relevant clauses now.

9. Special Disability Leave Rules:

1. Concept: Leave granted to a Govt. Servant who is disabled/injured or met

with road accidents while on duty

2. Authority: FR 83, 83A

3. Eligibility: Temp. / Permanent Employees

4. Period: Upto 24 months

5. Availment : 1.On producing MC ( Medical Certificate)

6. For Gazetted- Medical Board

7. i) NGOs - Civil Surgeon

8. ii) If it is below 2 months all – Govt.Medical Officer as per (G.O.Ms.No.40,

Fin.,Dt.03.06.61)

9. Availed in combination with other leave

10.Disability - manifested itself within 3 months of occurrence

11.Effect: Counts for increment, pension No debit of any leave.

12.Leave Salary: For Permanent

13.i) upto 180 days – on full pay

14.ii) after 180 days- on half pay

15.For temporary

16.i) upto 30 days – on full pay

17.ii) after 30 days- on half pay

18.Sanctioning Authority: Govt. Only

19.For Police Personnel Upto 12 months – DGP (G.O.Ms.No.232, Home,

Dt.22.08.98)

20.Limitations:

21.i) The period shall not exceed 24 months

22.ii) Not admissible for road accidents while going to office from residence and

vice versa.

10. Study Leave:

1. Concept: Leave granted for the study of Scientific, technical or similar

problems or to undergo special courses of instruction.

2. Authority: FR 84

3. Admissibility: For permanent Gazetted employees of min 5 years of service

and 3 yrs of left over service . Very exceptional for NGOs.

4. Availment: i) May be granted for 12 months at a time and 2 years in entire

service.

5. ii May be combined with other leave.

6. Effect: counts for increment, pension

7. Sanctioning Authority: Govt. Only

8. Limitations: If it is combined with leave with allowances, the period of

leave should not exceed 28 months.

9. Leave salary: Salary on half pay

10. Only First generation scheduled caste and scheduled tribe

candidates in employment and non-gazetted categorise are study shall be

two years or less according to for payment of full salary without loss of

leave ( for more detail G.O No. 342, Dated 30.08.1977

Study Leave for Employees Details

1. Leave is granted by Government only.

2. For the study of Scientific, Technical studies for the use of department to

reduce the similar problems in dept. are to undergo special courses of

instructions.

3. Government servant of less than 5 years service and due to retire within 3

years are not eligible for sanction of leave.

4. Leave should not exceed 2 years in entire service.

5. If it is combined with leave with allowances the period of leave should not

exceed 28 months.

6. This leave is not debited against the leave account.

7. E.O.L. may be taken in combination of this leave without any limit.

8. The employee will draw leave salary on half pay during Study leave.

11. Maternity Leave Rules 180 Days for Women Employees:

Teachers Employees Maternity Leave Pregnancy Leave for Govt Employees 180

Days with Full pay Complete.

Maternity Leave Rules for Women Employees Full Guide:

1. Concept: Leave granted to female married Govt. servant having less than 2

surviving children (G.O.Ms.No.348, F&P(FWFR.I), Dt.05.11.77,

G.O.Ms.No.219,F&P(FWFR.I), Dt.25.06.84,G.O.Ms.No.38, F&P, Dt.18.03.92)

2. Authority: F.R. 101

3. Admissibility: Temp. / Permanent

4. Period: 180 days G.O.Ms.No.152,Fin(FR.I),Dt.04.05.10

5. Availment: (prior to the date of delivery)* or after delivery , Can be

combined with other leave with MC

6. Leave Salary: Full Pay + All allowances

7. Sanctioning Authority: H.O.O./ as delegated

Lr.No.853/FR-2/2012 Finance Dated 22.1.2013 Increments during ML:

As per the Letter the Director of School Education has clarified that the clarification

given in the Memo.49463-A/2111/FR.III/74-1, Dated 6.10.1974 of Finance

Department should be followed in terms of awarding Increments while in Maternity

Leave also. • An Employee during leave, draws leave salary and not duty pay. An

increment accruing during the leave cannot, therefore, be drawn during leave. The

increment in such cases will be drawn from the date of resumption of duty on

return from leave. As the Maternity leave is on par with E.L. the clarification shall

apply in case of ML also.

G.O. 152, Dated: 04.05.2010 – Maternity Leave 180 Days to State Govt.

women employees:

Government accepted the recommendations of the PRC 2010 and ordered that the

Maternity leave on full pay to married women employees of State Government is

enhanced from 120 days to 180 days on par with the employees of the Govt. of

India subject to the condition that it shall be granted to those with less than two

surviving children only.

G.O.Ms.No. 463, Dated: 04.05.1979 – Maternity Leave Rules during

summer vacation:

The government after careful consideration direct that the female teachers working

in educational institutions under local bodies i.e., Zilla parishads, Panchayat

Samithis and Municipal Councils and Aided Managements, shall also be granted ML

for a period of 90days from the date of its commencement the period being

regulated as follows; • If it falls during the working period of the school year, 90

days may be sanctioned as ML. • If it falls during the vacation period 90 days leave

may be granted subject to the condition that after enjoying the vacation the

residuary period if any , shall be treated as ML subject to a maximum of 3 months.

G.O.38, Dated: 18.03.1992 and G.O. 37, Dated: 26.02.1996 – ML upto two

children irrespective of the No. of children born in the 2nd confinement.

As per GO.38 Govt has ordered that the ML in cases of confinement shall be

granted to female government servant with less than two children. • As per GO.37

Govt has clarified that "If only one child born out of earlier deliveries, is alive the

female Government servant is eligible for the grant of ML for subsequent

confinement. It is, therefore clarified that irrespective of the facts that whether a

single child was born or Twins were born on the second or subsequent

confinements a female Government servant shall be eligible for the grant of ML, if

only one child born earlier - is alive.

12. Miscarriage Abortion Leave Rules:

1. Concept: Leave granted to female Govt. servant to take hospitalization for

miscarriage / abortion.

2. Period: Max. Of 6 weeks.

3. Authority: FR 101(a) and G.O.Ms.No.129,Fin,Dt.13.08.85

4. Admissibility: Temp./Permanent employees

5. Availment: on production of MC from RMP

6. Effect: Counts for increment, pension

7. Leave salary: salary on full pay

8. Sanctioning Authority: H.O.O./ as delegated

Abortion Leave to state Government Employees – Complete Information:

The provisions of the above rules shall apply to the grant of maternity leave in

cases of confinement and shall apply to such leave in cases of miscarriage subject

to the following modifications, namely: 1. that the leave does not exceed Six

weeks, and 2. that the application for the leave is supported by a certificate from

the registered Medical Practitioner.

Important Orders in support of Abortion Leave:

Cir.Memo.No.2415/401/FR.I/2006 Dated 1.7.2006-The Miscarriage including

Abortion Leave also has to be granted by the Competent authority to the married

female Govt Servants to those with less than two Surviving Children. This Leave

should not exceed Six Weeks.

13. Hospital Leave:

1. Concept: Leave granted to the employees specified in SR 2 under FR101(b)

i.e. risk born duties

2. Period: Not exceeding 6 months in every 3 years of service

3. Authority: FR 101 (b)

4. Admissibility: Only Permanent employees

5. Availment: on combination with any other leave

6. Effect: counts for increment, pension

7. Leave salary: first 3 months on full pay and next 3 months on half pay

8. Sanctioning Authority: as delegated.

9. Temporary Government servants are not eligible.

10.Applicable to all last grade employees shown under SR (2).

11.Should not exceed 6 months in every 3 years of service.

12.The leave salary is equal to half pay leave salary.

14. Hysterectomy Operation Special leave for Women Employees:

Hysterectomy is an operation to remove the uterus. Sometimes, other organs that

surround the uterus are also removed to properly treat their condition. These

organs include the cervix, the fallopian tubes and the ovaries. After the

Hysterectomy Operations, women need to have rest as recommended by the

medical experts.

1. Concept: To undergo hysterectomy operation for female Govt. servant and

hospitalization

2. Period: 45 days

3. Authority: G.O.Ms.No.52, Fin(FR.I),Dt.01.04.2011

4. Admissibility: Temp./Permanent employees

5. Availment: on production of MC from Civil Surgeon

6. Effect: counts for increment, pension

7. Leave Salary: Salary on full pay

8. Sanctioning Authority: H.O.O./ as delegated

15. Abroad Leave:

1. Concept: Leave granted to Govt. servant who desires to work at abroad

2. Period: Not exceeding 5 years

3. Authority:1.G.O.Ms.No.214,F&P(FW.FRI), Dt.03.09.96 (ii) 2.U.O.Note

No.13127-A/113/FR I/98, Fin Dept.,Dt.10.05.98.

4. Admissibility: Permanent employees

5. Availment: Upto 5 years in entire service in single stretch or in different

spells (G.O.Ms.No.756,Fin(FR.I),Dt.07.08.02)

6. Effect: Treated as EOL Not counted for increment/pension Counted for

pension if the foreign employer pays pension contribution

7. Leave salary: No salary

8. Sanctioning authority: Govt. Only

9. Any category of employees Technical &Non-Technical employees are

eligible.

10. After receipt of appointment letter from employer than only leave can be

sanctioned.

11. Leave cannot be sanctioned for searching the job in abroad

12. If the Govt. employee services are need in emergency circumstances, HOD

can reject the leave.

13. Vol.Retd. & Resignation is not necessary for working in abroad. This period

is not treated as service break.

14. If not joined after completion of leave, that can be treated as cease the

employment.

15. After completion of employment in abroad ,the employee should not

demand excesses salary.

16. Only one time in entire service.

17. Permission must be obtained before joining.

18. peace-mile leave also be sanctioned.

16. Paternity Leave:

Paternity Leave for Govt Employees when his wife has delivered the baby 15 Days

Paternity Leave on Full Pay to Male State Government Employees. Paternity Leave

(PL) is a kind of Leave sanctioned to Male State Government Married Employees

Teachers to care for his Infant (Baby). This Paternity Leave allows and remembers

the Fathers, that they also have the responsibility towards their New Born Baby. AP

State Govt Employees permitted to avail the Paternity Leave since 2005, vide

GO.Ms.No.231 Dated 16.9.2005. Paternity Leave either can be availed 15 days

before of Delivery or with in a period of 6 Months from the date of delivery.

1. This provision has been introduced vide G.O.Ms.No:231,Fin. (FR.I) Dept.,

dt; 16.09.2005. to be granted to married male permanent or temporary

Government Employees having one surviving children.

2. Leave to be granted for a period of 15 days on full pay.

3. Leave sanctioning authority is competent to sanction the leave.

4. As per Cir.Memo.No.20129, Married male Govt. employees can be availed

either before 15 days or within a period of 6 months from the date of

delivery.

5. Concept: Leave granted to male married Govt. servant having less than 2

surviving children to take care of his wife.

6. Period: 15 days

7. Authority: G.O.Ms.No.231,Fin(FR.I), Dt.16.09.05.

8. Admissibility: Temp./permanent employees

9. Availment: 1.Prior to date of delivery 2.below 6 months after date of

delivery on production of MC (Memo No.20129-C/454/FR

I/2010,Fin,Dt21.07.10)

10. Effect: counts for increment/pension

11. Leave salary: on full pay

12. Sanctioning Authority: as delegated.

__________________________________________________________________