tutorial for administrators (hrly-reps) using webbasis time clock for hourly time reporting and...
TRANSCRIPT
![Page 1: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/1.jpg)
Tutorial for Administrators
(Hrly-Reps)Using webBASIS Time Clock for Hourly Time Reporting and Acceptance
![Page 2: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/2.jpg)
Administrator Responsibilities
Ensure that wage rate is setup to allow for web time entryEnsure that the employee and the supervisor understand the use of the web time entry processEnsure that the time punches are accepted prior to the pay date of hourly timeMonitor and ONLY with approval and documentation from supervisor, accept time punches on their behalf
![Page 3: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/3.jpg)
When employees and their supervisors have both agreed to
“EXCLUSIVELY” use this facility to record and report time worked; along
with accepting the time for payment.
You will no longer enter the time worked but will monitor it to ensure that everything is accepted so that employee
will be paid appropriately.
![Page 4: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/4.jpg)
No longer a need for a paper time sheet
No opportunity for key entry errors
Processing is more efficient and timely
Complete Audit Trail
![Page 5: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/5.jpg)
The Wage Rate
![Page 6: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/6.jpg)
Menu Structure
![Page 7: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/7.jpg)
LEBP-List Employees for a BU with Punch info
![Page 8: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/8.jpg)
Drill down of Punches
![Page 9: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/9.jpg)
ETP – Employee Time Punches
![Page 10: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/10.jpg)
Audit Information
![Page 11: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/11.jpg)
When you as Administrator have to accept an employee’s punch for which you are not the
supervisor
Remember: You should only accept an employee’s punches on behalf of the supervisor when you have sufficient documentation supporting that the time worked is accurate. If you have any doubts regarding the acceptance, DO NOT accept the punches. Once punches are accepted you cannot modify them.In order to accept these punches, you MUST process the acceptance via webBASIS. The system will document your ID as having accepted the punches.
![Page 12: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/12.jpg)
From the Administrator Menu
![Page 13: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/13.jpg)
Options Under the Hourly Time Menu
![Page 14: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/14.jpg)
Search Options
![Page 15: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/15.jpg)
Options to Perform
![Page 16: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/16.jpg)
![Page 17: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/17.jpg)
IMPORTANT
![Page 18: Tutorial for Administrators (Hrly-Reps) Using webBASIS Time Clock for Hourly Time Reporting and Acceptance](https://reader035.vdocuments.mx/reader035/viewer/2022062511/551773a95503460e6e8b5046/html5/thumbnails/18.jpg)
Tips
A maximum of 20 pending punches will be available for acceptance at one time. If you have more than 20 pending punches, you will have to approve the first 20 then go back and continue accepting additional punches.Punches are not available for acceptance on the current date time of entered. In other words, if it is 10/10/11 and you are approving pending punches, you won’t see any time for 10/10/11 until 10/11/11