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  • 8/12/2019 Tutorial 1-Excel Spreadsheet



    Provide students a basic level of understanding in us-ing Microsoft Excel 2007in order for them to succeedin their courses.

    Define and plan a worksheet

    Describe the components of an Excel worksheet

    Move within the worksheet

    Create and save a worksheet

    Enter data into cells

    Define and enter formulas


    Microsoft Office Excel 2007 is a powerful tool you canuse to create and format spreadsheets, and analyzeand share information to make better informed de-

    cisions. You will: Learn how to work with the newOffice Ribbon interface; Understand Excel 2007 filecompatibility issues; and be introduced to some of thenotable new features of the Excel 2007. A spreadsheetis an electronic document that stores various types ofdata. There are vertical columns and horizontal rows.A cell is where the column and row intersect. A cellcan contain data and can be used in calculations ofdata within the spreadsheet. An Excel spreadsheet cancontain workbooks and worksheets. The workbook isthe holder for related worksheets.

    Mini-SessionTraining Packet

    Microsoft Excel

    Format a worksheet

    Spell check a worksheet

    Print a worksheet

    Create a chart

    Print chart


  • 8/12/2019 Tutorial 1-Excel Spreadsheet


    Microsoft Excel 2007

    Mini-session Training

    Table of Contents

    Planning Your Spreadsheet DesignLayout and Design Page 3

    Whats New in Microsoft Page 4Office Excel 2007

    The Microsoft Office Button Page 4The Ribbon Page 4The Quick Access Toolbar Page 5

    Launching Excel 2007 Page 5

    Creating a New Spreadsheet Page 6

    Exercise Enter Text & Data into Cells Page 6

    Auto Fill Page 7

    Saving a Spreadsheet Page 7

    Exercise Entering Formulas Page 8

    Changing Font Type and Font Size Page 8

    Formatting Cells Page 9

    Merging Cells Page 10

    Creating a Chart Page 10

    Spell Check Page 11

    Printing an Excel Spreadsheet Page 12

    Printing Formulas Page 13

    Additional Printing Options Page 13

    Closing and Exiting Excel 2007 Page 14

    Mini-Session Evaluation Page 15

  • 8/12/2019 Tutorial 1-Excel Spreadsheet


    Planning and designing your worksheet will savetime when creating, organizing, and formattingyour data.

    Determining who will use your data and howthey will view it will guide you in establishingthe formats, formulas, functions, and visual ef-fects needed in your design. For example, if youare using the worksheet to calculate your coursegrade, you need to develop the formulas thatthe worksheet will use to compute grades. Is a

    simple averaging of the course test scores, extracredit work, team projects and presentations bemeasured? Will any data need to be grouped toshow correlations? Will the worksheet transforma numerical grade to a letter grade? Will youneed charts to illustrate comparisons betweenyour courses?

    Planning Your Document Design

    Pg. 3 of 15

    A. What is the purpose of the worksheet?

    B. Are multiple worksheets needed?

    C. Who will use the worksheet(s)?

    D. What data is necessary?

    E. How will the information be organizedand formatted?

    F. What calculations are needed?

    G. What information is needed in order toperform those calculations?

    H. Will charts be used to illustrate trendsor comparisons?

    I. Are the processes recurring (weekly,monthly, quarterly, or annually)?

    Layout and Design.

  • 8/12/2019 Tutorial 1-Excel Spreadsheet


    Getting started with Excel 2007 you will noticethat there are many similar features to previousversions. You will also notice that there are manynew features that youll be able to utilize. Thereare three features that you should remember asyou work within Excel 2007: the Microsoft OfficeButton, the Quick Access Toolbar, and the Rib-bon. The function of these features will be more

    fully explored below.

    Whats new in Microsoft Office Excel 2007

    Pg. 4 of 15

    The Microsoft Office Button performs many ofthe functions that were located in the File menuof older versions of Excel. This button allowsyou to create a new workbook, Open an exist-ing workbook, save and save as, print, send, orclose.

    The Microsoft Office Button

    The ribbon is the panel at the top portion of thedocument. It has seven tabs: Home, Insert, PageLayouts, Formulas, Data, Review, and View. Eachtab is divided into groups. The groups are logicalcollections of features designed to perform func-tion that you will utilize in developing or edit-ing your Excel spreadsheets. Commonly utilized

    features are displayed on the Ribbon. To viewadditional features within each group, click thearrow at the bottom right corner of each group.

    The Ribbon

    Microsoft Office Button

    A. Create a new document

    B. Open an existing document

    C. Save and Save as option

    D. Print

    E. Close Document


    A. Home: Clipboard, Fonts, Alignment, Number,

    Styles, Cells, Editing

    B. Insert: Tables Illustrations, Charts, links, Text

    C. Page Layouts: Themes, Page Setup, Scale to

    Fit, Sheet Options, Arrange

    D. Formulas: Function library, Defined Names,

    Formula Auditing, Calculation

    E. Data: Get External Data, Connections,

    Sort & Filter, Data Tools, Outline

    F. Review: Proofing, Comments, Changes

    G. View: Workbook Views, Show/Hide,

    Zoom, Window

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    Pg. 5 of 15

    The quick access toolbar is a customizable tool-bar that contains commands that you may wantto use. By default, you will have the commandsto Save, Undo, and Redo. You may also add but-tons such as Check Spelling and Grammar, Opena document, or Create a New Document button.

    The Quick Access Toolbar

    Quick Access Toolbar

    A. Save

    B. Redo

    C. Undo

    D. Add other buttons

    To begin, if you are creating a new documentor edit and existing document, you will need toopen Excel 2007.

    1) Click on Start button.

    2) Click on Programs.

    3) Click on Microsoft Office.

    4) Click on Microsoft Excel 2007

    5) Microsoft Excel will automatically open a

    new document.

    Launching Excel 2007

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    Pg. 6 of 15

    When Excel is opened, it creates an empty work-book and gives the file a generic name of Book1.A workbook is like a notebook containing manysheets of paper called worksheets. Each work-sheet can contain data and charts. Initially theworkbook is defaulted to contain 3 worksheets.Additional sheets can be inserted as needed. Theworksheet may be thought of as a grid, which isdivided into columns and rows. Alphabetic let-ters displayed horizontally across the top of thewindow designate the columns. Vertical num-bers displayed down the left side of the window

    designate the rows. Data is entered into a cell,which is the intersection of a column with a row.Once Excel is opened, a spreadsheet will immedi-ately appear and ready to input data. Your cur-sor is automatically placed into cell A1. Eachworksheet in Excel contains 16,384 columns and1,048,576 rows.

    Creating a New Spreadsheet

    This exercise you will create a simple budget

    which will be used later to practice other format-ting tools. Enter the following text and date asillustrated.

    - Click in cell B1, type January, and press Enter.

    - Click in cell A2, type expense and press Enter.

    Enter the following labels in cells A3 through A9pressing Enter after each cell entry.

    A3 Tuition B3 $1500

    A4 Books B4 $200

    A5 Supplies B5 $120

    A6 Software B6 $250

    A7 Food B7 $200

    A8 Rent B8 $500

    A9 Transportation B9 $50

    Excersise - Enter Text and Data into Cells

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    Pg. 7 of 15

    The auto fill in can be used to duplicate or con-secutive data. Point at the fill handle in B1. Thecell pointer changes from a large white crossto a thin black cross. Hold down the left mousebutton, drag the pointer to D1 and release themouse. As you drag the pointer, a gray bordersurrounds the selected cells and a ScreenTip ap-pears below the pointer indicating the label orvalue that will be inserted. The entries Januarythrough March appear in cells B1 through D1.The Auto Fill Options button appears when yourelease the mouse. Click the button to view filloptions.

    In this section, we will learn how to save anExcel 2007 Document in Compatibility Mode.Compatibility Mode will allow you to createspreadsheets in Excel 2007, and if you use an-other computer with an older version of Excel,this feature will allow you to open the spread-sheet and make changes!

    6) After you have entered data on to your

    spreadsheet, click on the Microsoft OfficeHome Button,

    7) Click Save As, then

    8) Click on Excel 97-2003 Workbook. You will see the Save As dialogue

    box open.

    9) In the Save As dialog box, theMy Documents folder shouldautomatically be selected. If not, clickon the drop down menu, and select the

    appropriate folder to save your file.10) You can save to any devise such as Flash

    Drive, Floppy Disk, or My Documentsfolder. For now, save your spreadsheet inthe My Documents folder.

    11) Next, name your spreadsheet. Useyour First Name and Last Name, enteryour name in the File Name box.

    12) Make sure In the Save As Type boxstates Excel 97-2003 Workbook (*.xls)

    13) Click Save.

    Saving a Spreadsheet

    Auto Fill

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    Pg. 8 of 15

    To create a

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