Tutorial 08 - Planning (Project Communications Management & Project Risk Management)

Download Tutorial 08 - Planning (Project Communications Management & Project Risk Management)

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<p>AY0809 October Semester</p> <p>ITProjectManagementTutorial8: PlanningProcessesProjectCommunicationsManagement ProjectRiskManagement Objectives: 1. Describeprojectcommunicationsmanagementplanningtasksandoutputs 2. Explainprojectriskmanagementplanningtasksandoutputs Studentsareencouragedtopreparetheirdraftanswerbeforeclass,asthiswillhelp themtodiscussthequestionsandanswersduringthetutorialsession. 1. Usingthetemplatebelow,describethekeyplanningprocessesandoutputsof theseprocessesfortheprojectmanagementknowledgeareasindicated. PLANNING OUTPUT Communicationmanagementplan</p> <p>KNOWLEDGE AREA Project Communications Management ProjectRisk Management</p> <p>Communications planning Risk management planning Risk identification Qualitativerisk analysis Quantitativerisk Riskresponse planning </p> <p>Riskmanagementplan</p> <p>Riskregister</p> <p>2.</p> <p>Whatitemsshouldacommunicationsmanagementplanaddress?Howcana stakeholderanalysisassistinpreparingandimplementingpartsofthisplan?</p> <p>10381215.doc</p> <p>Page: 1 of 3</p> <p>AY0809 October Semester</p> <p>Aprojectcommunicationsplanshouldaddressthefollowing: Whowillreceivetheinformationandwhowillproduceit Suggestedmethodsortechnologiesforconveyingtheinformation Frequencyofcommunication Escalationproceduresforrevolvingissues Revisionproceduresforupdatingthecommunicationsmanagementplan Aglossaryofcommontechnology Itisimportanttoknowwhatkindsofinformationwillbedistributedtowhich stakeholders.Byanalyzingthestakeholders,theprojectmanagecanavoidwasting timeorresourcesoncreatingordisseminatingunnecessaryinformation.</p> <p>3.</p> <p>Whataresomequestionsthatshouldbeaddressedinariskmanagementplan?</p> <p>A risk management plan documents the procedures for managing risk throughout the project and address the following: Methodology How will risk management be performed on the project? What tools and data sources are available and applicable? Roles and Responsibilities Budget and schedule Who are responsible for implementing specific tasks and providing deliverables related to risk management? What are the estimated costs and schedules for performing risk related activities What are the main categories of risk that should be addressed on the project? How will the probabilities and impacts of risk items be assessed? What scoring and interpretation methods will be used for the qualitative and quantitative analysis of risks? Risk documentation What reporting formats and processes will be used for risk management activities</p> <p>Risk categories</p> <p>Risk probability</p> <p>10381215.doc</p> <p>Page: 2 of 3</p> <p>AY0809 October Semester</p> <p>A</p> <p>B C D</p> <p>E</p> <p>F G H</p> <p>I</p> <p>3. Matchthepotentialnegativeriskconditionstotheappropriateproject managementknowledgearea. 4. KNOWLEDGEAREA RISKCONDITIONS Integrationmanagement 1 Poorattitudetowardsquality; substandard design/materials/workmanship; inadequatequalityassuranceprogram Scopemanagement 2 Estimatingerrors;inadequate productivity,cost,changeorcontingency Timemanagement 3 Unenforceableconditionsorcontract clauses;adversarialrelations Costmanagement 4 Carelessnessinplanningor communicating;lackofconsultation withkeystakeholders Qualitymanagement 5 Inadequateplanning;poorresource allocation;poorintegration management;lackofpostprojectreview Humanresource 6 Poordefinitionofscopeorwork management packages;incompletedefinition Communications 7 Ignoringrisk;unclearanalysisofrisk; management poorinsurancemanagement Riskmanagement 8 Poorconflictmanagement;poorproject organisationanddefinitionof responsibilities;absenceofleadership Procurementmanagement 9 Errorsinestimatingtimeorresource availability;errorsindeterminingthe criticalpath;poorallocationand managementoffloat;earlyreleaseof competitiveproducts</p> <p>A5</p> <p>B6 C9 D2</p> <p>E1</p> <p>F8 G4 H7</p> <p>I3</p> <p>10381215.doc</p> <p>Page: 3 of 3</p>