AY0809 October Semester

IT Project Management

Tutorial 4:Planning Processes – Project Integration Management Project Scope Management

Objectives:1. Understand the importance of planning 2. Discuss project integration management planning tasks and outputs3. Explain project scope management planning tasks and outputs

Students are encouraged to prepare their draft answer before class, as this will help them to discuss the questions and answers during the tutorial session.

1. Using the template below, describe the key planning processes and outputs of these processes for the project management knowledge areas indicated.

KNOWLEDGE AREA

PLANNING OUTPUT

Project Integration Management

Develop project management plan

Project management plan

Project Scope Management

Scope planning

Scope definition

Create WBS

Project scope management plan

Project scope statement Requested changes (after

reviews) Project scope management plan

(updates) Project scope statement (updates)

WBS WBS dictionary (optional) Scope baseline

2. What is purpose of a project management plan? Is there any difference between a project management plan and a project charter? If so, what are differences?

Project Management Plan Project Charter- a document used to coordinate all project planning documents and help guide a project’s execution and control plans created in other knowledge areas (scope, risk,

- a document to formally recognise the existence of a project and is signed by key project stakeholders to show their support and concerns related to the project

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AY0809 October Semester

communications etc) are considered subsidiary parts of the overall project management planContains the following information

Overview of the project Project organization Management and technical

processes Work to be performed

schedule information Budget information Reference to other project

planning documents – scope management plan, risk management plan, communications management plan, HR management plan etc

Refer to Tutorial 3

Is an output of the planning process

Is an output of the initiating process

3. Describe different ways to develop a WBS and explain why it is often so difficult to do so.

Using guidelines Some organizations have guidelines and templates for developing WBS

Analogy approach Use the WBS f a similar project as a starting point

Top down approach Start with the largest item of the project and break it down into subordinate items (repeat the process until all the work activities have been included)

Bottom up approach Begin by listing detailed tasks that are needed for the work required. Group and organize the tasks into categories. Then, group these categories into higher-level categories

Mind-mapping Use mind maps to develop the WBS

It is often difficult to create a WBS because the project amanger and the project team must

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Understand both the project and its scope and incorporate the needs and knowledge of the stakeholders

Decide as a group how to organize the work and how many levels to include in the WBS

Decide on how to organize the WBS so that it procides the basis for the project schedule – must focus on what needs to be done and how it will be done and not when it will be done

4. A WBS can be represented in a graphical or tabular format. Create a WBS for the project to create a web site for your class. For the purpose of this exercise, show only the details of the testing phase for the project. Use both the graphical and tabular formats to show the WBS.

WBS for a project to create a class web site (accept any other relevant answers)

*Refer to lecture slides for examples

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