tuscarawas county 4-h secretary’s book - ohio state … state university extension ohio4h.org...
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OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
Tuscarawas County 4-H Secretary’s Book
Revised January 22, 2016
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
Secretary Book Guidelines
1. Put secretary reports in a three-ring notebook.
2. Front Cover neat and complete include: a. Club name b. Secretary's name c. Age d. Year e. Club photo
3. Fill in member attendance neat and complete.
4. Fill in the committee and advisor section.
5. Meetings should include:
a. 4-H Club meeting worksheet or agenda with notes, b. meeting minutes (handwritten or typed), c. copy of treasurer's report.
6. A club program containing yearly schedule of meetings and other club information.
7. Include Ohio 4-H Youth Development Club Constitution and club By-Laws with signatures at
the end.
8. Optional: Any other additional news releases or club activities and photos.
9. To finalize your club's year, this book needs to be turned in before or on designated date.
It is recommended that these items be in this order due to the excellent Secretary's Books being turned in. It has become very important that you follow these guidelines precisely. If you have any questions, please ask your advisor or call the extension office at 330-339-2337. All forms are also available online at www.ohio4h.org/members/officers.
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
Secretary Book Evaluation Form DO NOT COMPLETE THIS PAGE! FILL IN THE TOP PORTION ONLY!
This form will be used by the Evaluation Committee to evaluate your Secretary Book and determine
your eligibility for an Outstanding Secretary Book Award. Use this to review your book and check that you have everything included and completed.
Secretary Name ________________________________ Age __________ Club__________________________________________ Year _________
Items Include: Yes No
Records are in a 3-ring notebook with no loose pages.
Front cover neat and complete with name, age, club name, year, and club photo.
Attendance neat and complete
Committee and advisor section completed
Each meeting should include worksheet or agenda with notes, meeting minutes (handwritten or typed) signed by secretary and president, copy of treasurer’s report.
Club Program – include yearly schedule of meetings and other club info
Ohio 4-H Youth Development Club Constitution & Club By-Laws with signatures included at the end.
Optional: Attach any news releases or club activities and photos.
Turned in by correct date to Extension Office.
Comments: Date reviewed: ____________________ by: _________ (initials)
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
List of Committees When a committee is formed, write the names of the committee and the names of members appointed to the committee.
Committee: __________________________ Committee: ___________________________
Chairperson: _________________________ Chairperson: __________________________
Members: ___________________________ Members: ____________________________
____________________________________ ____________________________________
____________________________________ ____________________________________
Committee: __________________________ Committee: ___________________________
Chairperson: _________________________ Chairperson: __________________________
Members: ___________________________ Members: ____________________________
____________________________________ ____________________________________
____________________________________ ____________________________________
Committee: __________________________ Committee: ___________________________
Chairperson: _________________________ Chairperson: __________________________
Members: ___________________________ Members: ____________________________
____________________________________ ____________________________________
____________________________________ ____________________________________
Committee: __________________________ Committee: ___________________________
Chairperson: _________________________ Chairperson: __________________________
Members: ___________________________ Members: ____________________________
____________________________________ ____________________________________
____________________________________ ____________________________________
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
List of Advisors and Officers
Advisors
Advisor Name Leadership Area Phone# E-Mail
Officers
Member Name Office Phone# E-Mail
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
4-H Club Meeting Worksheet Take notes here during the meeting. Copy neatly or print off and staple on the next page before the next meeting.
Place ________________________________________________ Date ______________ Time ______________
Club Officer Presiding: _____________________________________________ Regular or Special Meeting (circle)
Pledges led by: ______________________________________________________________________________
Roll Call ____________________________________________________________________________________
Number of: Members Present ________ Advisors Present ________ Guests Present ________ Total ________
Minutes from _________________ Minute Corrections _______________________________________________
___________________________________________________________________________________________
Minutes Approved by _________________________ Second by ________________________ Pass or Fail (circle)
Treasurer’s Report ____________________________________________________________________________
Treasurer’s Report Approved by _____________________ Second by ___________________ Pass or Fail (circle)
Other Officer’s Reports _________________________________________________________________________
____________________________________________________________________________________________
Committee Reports ____________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Page 1
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
Unfinished/Old Business ________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
New Business ________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Educational Programming (speaker, field trip, etc.) ___________________________________________________
____________________________________________________________________________________________
Demonstrations _______________________________________________________________________________
____________________________________________________________________________________________
Advisor’s Announcements and Report _____________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Adjournment: Motion by ________________________ Second by _______________________ Pass or Fail (circle)
Recreation by ________________________________________________________________________________
Refreshments provided by ______________________________________________________________________
Next Meeting: Date ___________ Time ___________ Location _________________________________________
Page 2
OHIO STATE UNIVERSITY EXTENSION
ohio4h.org
CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For
more information: go.osu.edu/cfaesdiversity
Revised 1/22/16
Secretary’s Report
__________________________ ____________ __________________________ ____________ Secretary Signature Date President’s Signature Date