Tulipe Ushuru Tujitegemee

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KENYA’S SINGLE WINDOW INITIATIVE

“COMMUNITY BASED SYSTEM (CBS)” PROJECT

PRESENTED BY:

J. N. GITHINJI (MS.)SENIOR DEPUTY COMMISSIONER

CUSTOMS SERVICES DEPARTMENTKENYA REVENUE AUTHORITY

Tulipe Ushuru Tujitegemee

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INTRODUCTION:

The Kenya Government is committed to the Simplification of trade documentation and clearance processes for both trade facilitation and national competitiveness.

This has led to the implementation of the Single Window Concept through a Project known as the Community Based System (CBS).

Tulipe Ushuru Tujitegemee

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HISTORICAL BACKGROUND:

The Idea of setting up a CBS dates back to 2001 when both the Kenya Revenue Authority (KRA) and the Kenya Ports Authority (KPA), the two key institutions within the documents processing and goods clearance realised that there was an urgent need to improve on the dwell time.

A feasibility study was carried out between July and November 2005 to assess the requirements, benefits and cost implications in setting up a CBS,

Based on the above study, the World Bank provided support for implementation of a CBS through the East African Trade and Transport Facilitation (EATTF) Project.

Tulipe Ushuru Tujitegemee

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CBS CONCEPT:

The CBS Concept uses;

Information and Communication Technologies to simplify the sharing and processing of documents amongst the stakeholders.

It also provides access to information on cargo status and movement of goods which enables stakeholders in the logistics chain to streamline their operations and optimise on the use of efficient logistics.

Tulipe Ushuru Tujitegemee

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OBJECTIVES:

The main Objectives of the CBS are:

To facilitate external trade in Kenya by reducing delays and lowering costs associated with clearance of goods;

Currently it takes up to 12 days to clear cargo in Kenya. With the CBS we expect the clearance time to reduce to 3 days.

To facilitate an efficient method of collection of Duties and Taxes.

Tulipe Ushuru Tujitegemee

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STAKEHOLDERS:

In Kenya the main Stakeholders to the CBS are: Clearing and Forwarding Agents Shipping Agents Importers & Exporters Cargo Terminal Operators Regulatory Agencies such as Kenya Revenue Authority, Kenya Ports Authority,

Kenya Plant Health Inspectorate, Kenya Bureau of Standards, Kenya Airport Authority and the Kenya Police.

Transporters (Road, Rail, Pipeline & Air) Banks and Insurance companies

The CBS will act as one common integration platform for exchanging trade documents and information amongst the Stakeholders.

Tulipe Ushuru Tujitegemee

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HOW WILL CBS WORK:

CBS requires the development of an electronic platform. For that

purpose Kenya has decided to collaborate with GAINDE 2000 to

develop a Single Window Solution (ORBUS System) to support the

CBS.

Tulipe Ushuru Tujitegemee

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The ORBUS SYSTEM will facilitate electronic exchange of trade documents such as:

Manifest

Customs Declarations

Status on release of goods by regulatory agencies

Payment of duties and taxes

Tulipe Ushuru Tujitegemee

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Current Process without CBS

KRA Customs

Kenya Ports Authority

Kenya AirportAuthority

TransporterImporter /Exporter

Other ControlAgencies

Bank

ClearingAgent

Ship Agent

Tulipe Ushuru Tujitegemee

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Expected process after CBS

CBS(ORBUS)

KRA( Tradex)

CFS, ICD

KPA, KAA

Clearing AgentImporter /Exporter

KEBS, KEPHIS, OGAs, (ORBUS)

Banks

ShipAgent

Freight Forwarder

Tulipe Ushuru Tujitegemee

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The Identified Benefits of using ORBUS System are:

Improving service delivery to customers by reducing cargo clearance times.

Facilitating electronic interaction of all stakeholders in facilitating import and export business.

Reducing paper transactions by adopting electronic processing of Customs and related documents.

Adopting a modern and open transaction processing system capable of interfacing with other internal and external systems.

Enhancing transparency through reduced physical contact.

Tulipe Ushuru Tujitegemee

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CRITICAL SUCCESS FACTORS:

Funding

Commitment of all the Stakeholders.

Technological advancement and parity amongst Stakeholders.

Effective Project Management

Tulipe Ushuru Tujitegemee

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PROJECT RISKS:

Change Management

Funding (inadequate and untimely disbursements of funds).

Ineffective management of the Project.

Technological gaps amongst the Stakeholders.

Tulipe Ushuru Tujitegemee

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ACHIEVED MILESTONES:

Business Process Re-engineering (BPR) for all the Stakeholders.

Development of the System Requirement Specifications (SRS).

GAINDE 2000 has reviewed the SRS.

Tulipe Ushuru Tujitegemee

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WAY FORWARD:

Preparation and signing a contract with GAINDE 2000.

Procurement of Hardware.

Delivery of the software application by GAINDE 2000.

Piloting of the System from March to April 2009.

Full implementation of the System from May 2009.

Tulipe Ushuru Tujitegemee

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ASANTE SANA!

THANK YOU!

MERCI BEAUCOUP!