University of Alberta Technology Training Centre

Phone: 780 492-1397

Email: training@ualberta.ca

1

Quick Tips

Excel

To move to the top of your document or the first cell of your workbook hold down the Ctrl key and press the Home Key.

Ctrl + Home

To move to the end or your

cell in your workbook hold down the Ctrl key and press the End key.

Ctrl + End

TTC COURSES

Welcome to the TTC’s revamped newsletter

training@ualberta.ca.

I SSU E Jan u ar y 2011 1

TO SELECT DO THIS

A word Double-click anywhere in the word.

A sentence Hold down CTRL, and then click anywhere in the sentence. Make sure no

A paragraph Triple-click anywhere in the paragraph.

A paragraph from its beginning to its end

Move the pointer to the beginning of the paragraph, and then press CTRL+SHIFT+DOWN ARROW. Keep the CTRL+SHIFT held down and click on

A paragraph from its end to its beginning

Move the pointer to the end of the paragraph, and then press CTRL+SHIFT+UP ARROW.

A document from its end to its beginning

Move the pointer to the end of the document, and then press CTRL+SHIFT+HOME. Works for spread sheets as well.

A document from its beginning to its end

Move the pointer to the beginning of the document, and then press CTRL+SHIFT+END. Works for spread sheets as well.

Select all the text you see on the screen

Move the pointer to the beginning of the text, and then press ALT+CTRL+SHIFT+PAGE DOWN.

Press CTRL+A.

Welcome P.1 Office 2007/2010 Quick Access Toolbar P.2

Outlook Calendar Tips P.4 Instructor Profile P.6

Word Excel PowerPoint Outlook Access OneNote Publisher SharePoint Visio VBA InfoPath Movie Maker

Dreamweaver HTML Flash Acrobat Photoshop InDesign Illustrator Sitecore Blackberry Mac OS SPSS Gmail

Time ManagementProject ManagementVisual DesignSocial MediaDigital PhotographyElectronic Forms

www.ttc.ualberta.ca/Publications/Newsletter/January.aspx

University of Alberta Technology Training Centre

Phone: 780 492 -1397 Email: training@ualberta.ca

2

Upcoming Classes XenDesktop 5 Training: Course: CXD-202-1 Citrix XenDesktop 5

Exam: A19 (XenDesktop 5) Date: Feb 7-11

Tip

MS Word In Word if you want to

text, select the text , hold down the Ctrl key and press the Space Bar. This will clear all the format unless it is in an applied style. This will work in MS Publisher as well.

Ctrl + Space Bar

Using the Toolbar By default, there are three icons on the toolbar.

icon!

The point of the Quick Access toolbar is to provide quick access to the commands you use most, so it makes sense that you

Quick Access toolbar, click the drop-down arrow next to it.

Then, click any commands you want to add to the toolbar. If a command has a

toolbar. To remove a command, simply click it to remove the check. You can also right-click almost any

command on the ribbons and click Add to Quick Access Toolbar.

The Quick Access Toolbar

University of Alberta Technology Training Centre

Phone: 780 492-1397Email: training@ualberta.ca

3

The TTC specializes in

and deployments. We have provided training for Office 2007 and 2010 upgrades to :

UofA Human Resource Alberta Agriculture Alberta Energy Legal Aid Society of Alberta Alberta Teachers

Alberta Finance

General AIMCO Fountain Tire City of St. Albert College of Physician and Surgeons

If you are planning on

Office 2007 or 2010 contact our training consultants to

success in your rollout.

If you like, you can use the drop-down menu to move the Quick Access toolbar below the ribbon:

The Quick Access Toolbar

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Social Media

The TTC is offering a

course.

company or project, this course will show you the best ways to use social

social media presence and build a following in the

-efficient way.

Building new clients from

but learning the best ways to use these tools can be the most powerful way to

customers.

2 Days – March 24-25, 2011

Course Cost $300.00

Send Calendar by Email

If you have ever been frustrated trying to find

a date to meet with someone outside your

availability, MS Outlook 2007 and 2010 have

a new feature that makes this a breeze.

Within an email, either a new one or one you

are replying to, move your cursor to the body

of the email.

Click on the Insert tab.

Select Calendar from the Include grouping.

The Send a Calendar via E-mail dialogue box

will appear.

In the Calendar field pick the calendar you

want to send.

In the Date Range field specify the date

morrow, next 7 days, next 30 days, whole

calendar and specify dates that let you

choose the start and end dates that you

are sending.

In the Details field select what you want to

send.

Availability only sends your calendar with

Limited sends the availability and the subjects only.

Full details would send all the details you have in you calendar.

The person receiving the calendar will see a table in the calendar with the selected date

sent them beside their calendar in Outlook. This makes it really easy to find dates that you

both have free. Note: You are not sharing your calendar with them so any changes you make

days they should delete the calendar snapshot that you sent them from their list of Others Calendars as it will no longer be up to date.

MS Outlook Calendar Tips

University of Alberta Technology Training Centre

Phone: 780 492-1397Email: training@ualberta.ca

5

Outlook Calendar

When you want to check your calendar availability for

date you would like to check. Hold down the Ctrl key and

selected date will show up side by side in your calendar day

view. The selected days will show up on your date navigator

shaded grey. To change back to a single date, click on that

date.

Distance Delivery

The TTC travels throughout the province providing training. We can also offer courses over

any other web delivery

travel costs.

An excellent example of this is our work with the Legal Aid Society of Alberta where classes held in their Edmonton office are broadcast live to people throughout the province at their desks. With ATA we delivered training from Edmonton to computer labs in Calgary

Call us for more details.

Shortcut

CTRL-2 Go to Calendar from anywhere in Outlook. Try Crtl and the other numbers to see where they take you

ALT-1 to 9

ALT-HYPHEN Switch to Weeks view from the selected Day/Week/Month view.

CTRL-SHIFT-A Create a new appointment (when not in a Calendar view)

CTRL-G Go to a specific date (when in Calendar)

Shortcut

ALT, H, I

ALT, H, C

ALT, H, U Shows the Scheduling pane of the window so you can look for an

ALT, H, P Shows the Appointment pane of the window. Gets you out of the Scheduling pane.

NOTE: When an item in the Task Pad is selected, keyboard shortcuts act as if Outlook is in Tasks rather than in Calendar.

Outlook 2007 or 2010:

MS Outlook Calendar Shortcuts

MS Outlook Calendar Tips

University of Alberta Technology Training Centre

Phone: 780 492-1397Email: training@ualberta.ca

Manager and Instructor

-Mails

-E

Many people receive emails that they forward on in MS Outlook using the forward command. A problem with this is that if the person replies to that forwarded email it does not go to the original sender but back to the person who forwarded it. To forward one or several

mails so that replies will go to the original sender:

Open a new email message

Fill in the To and Subject

Select Outlook Item

You can then select emails from any folders you have in your Outlook and send them

Use the Ctrl key and click to

Emails, contacts, tasks and appointments can all be forwarded using this method.

Send the E-mail with the

receiving them can open them as individual Outlook items. Now the reply would go to the original sender.

Appointments, tasks and contacts can be opened and saved to their Outlook without having to recreate the items.

Watch the video online

Word GmailExcel SitecorePowerPoint HTMLBlackberry Dreamweaver

PublisherOutlook Office Tips and Tricks

He started the TTC as a pilot project with Nuno Luzio and Alex Nagorski in 1997. Under Kevin’s

management and with excellent staff and instructors the TTC has grown into a highly

Yellowknife) to provide training for TTC clients. Kevin’s easy going nature and approachability

Kevin enjoys reading, cycling and canoeing. In the summer Kevin cycles the 14 km each

rivers with his longest trip being 7 days .

Look for him at the TTC.

Lab Rentals

The TTC has 4 state of the art labs that can be customized for your use. The capacity for those

labs is: Lab A 24, Lab B 15, Lab C 10, Lab D 16. All labs have data projectors and plenty of space

bootcamp) with both Windows and Mac OS available. Our labs all have high speed internet with

Our office supplies complimentary coffee, tea, hot chocolate, and water. Starbucks and 2 Tim

Hortons are located in the adjoining building. A full cafeteria is in the connected building and

catering can be arranged.

Check out our website for images and booking details.

Instructor Profile

University of Alberta Technology Training Centre

Phone: 780 492-1397Email: training@ualberta.ca

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Tip from Kevin