tsus shared services partnership...tsus shared services partnership sul ross state university and...
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TSUS Shared Services Partnership SulRossStateUniversityandSamHoustonStateUniversity
SRSUOfficeofAcademicAffairsSummer2020
VirtualBrownBagEventWHAT:Fall2020:TeachingwithTechnologyatSRSUUpdateWHEN:Thursday,July23rd,2020fromNoonto12:45p.m.
Phase2– SharedServicesBenefitsOverthecourseofthesummer,theSHSUSharedServicesteamwillbeworkingtoseamlesslymigrateourSRSUBlackboardenvironmentintotheTSUS/SHSUsharedservicesBlackboardenvironment(withLIT)forfall2020.OnceinthisTSUSsharedservicesBlackboardenvironment,SRSUfacultyandstudentswillgainaccesstoresources&toolspreviouslyunavailabletous.
MigrationMilestonesBrokenOutfromFullTimeline:ALREADYMIGRATED:(1)ALL2018BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromApril6ththroughApril20th.(2)AllFall2020BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromJuly2ndthroughJuly5th.MAJORMILESTONE–EARLYACCESSFORSRSUFACULTYTOTHEIRFALL2020COURSESONOURTSUSBLACKBOARDENVIRONMENT:–OnJuly6th,SRSUfacultyweregiveninformationforearlyaccesstothenewTSUSsharedservicesBlackboardenvironment.NEXTTOBEMIGRATED:(3)All2019andSpring2020coursestoTSUSBlackboardstartingat5pmonJuly27ththroughAugust5th.(4)MigrateSUMI&SUMII2020courses,allOrganizations,allnon-term(custom)coursestoTSUSBlackboard:August11ththruAug14th.(5)SeamlessswitchoveroccursfromSRSUBlackboardenvironmenttoTSUSBlackboardenvironmentonAugust17th.AllSRSUBlackboardcoursesthathavenotbeensettoopenearlyintheTSUSBbenvironmentwillautomaticallyopenonAugust24th(firstdayofSRSUFall2020semester).
Phase2–MigrationtoTSUSBlackboard
ByMarch2020,ourBlackboardintegration/migrationspecialists,alongwiththeSHSUOnlineteam,hadsetupourTSUS/SRSUBlackboardenvironmentinpreparationforthestartoftheSRSUBlackboardcoursemigrationinApril.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(1)ALL2018BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromApril6ththroughApril20th.Aseach2018termwasmigratedofftheSRSUBlackboardenvironmenttoberestoredontheTSUSBlackboardenvironment,theybecomeinaccessibletofacultyonSRSUBlackboard.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(2)AllFall2020BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromJuly2ndthroughJuly5th(Fall2020coursesbecomeinaccessibletofacultyonSRSUBlackboard).OnJuly6th,SRSUfacultyweregiveninformationforearlyaccesstothenewTSUSsharedservicesBlackboardenvironment.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(3)All2019andSpring2020coursesmigratedtoTSUSBlackboardstartingat5pmonJuly27ththroughAugust5th.From5pmonJuly27thonward,all2019andSpring2020courseswillbecomeinaccessibletofacultyandstudentsonSRSUBlackboardastheyarebeingrestoredontheTSUSBlackboardenvironment.
SRSU Blackboard Website
QUESTION:Ihavestudentsmakingupincompletesinmy(Sum22019,Fall2019,Spring2020)Blackboardcourses,howisthisgoingtoworkifthesecoursesaremovingtotheTSUSBlackboardenvironmentafterJuly27th?ANSWER:AlistofallSRSUcourseswithincompletesfromSUM22019(theearliestvalidtermforincompletescurrently)throughSpring2020hasbeenprovidedtoourBlackboardmigrationspecialists.These2019andspring2020courseswillbeheldbackfromtheupcoming7/27migrationandwillcontinuetobeavailableontheSRSUBbenvironmentuntiltheyaremigratedalongwiththefinalterms(SUM1&22020)totheTSUSBbenvironmentonAug11th-14th.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
QUESTION:I’dlikeformyFall2020studentstobeabletoaccesstheirFallcoursessotheycangettheirtextbookinfoandsyllabus,buthowcantheydothatiftheFall2020coursesareontheTSUSBlackboardenvironment?ANSWER:Atthemoment,toavoidtoomuchstudentconfusionduringthismigrationperiod,we'reonlygivingaccesstotheTSUSBbareatoSRSUstudentswhohaveacriticalneedtoaccesscoursesearlythere.ForinstructorswhoareonlywantingtoopencoursesearlyontheTSUSBbareasothatstudentscanaccesstextbookorsyllabusinfo,we'reaskingthatyouinsteadsendouta"courseemail"to"AllStudentUsers"fromyourFall2020TSUSBbcourseswiththattextbookandsyllabusinfo(enrollmentsintoFall2020coursesontheTSUSBbareaareupdateddaily).YourFall2020courseemailwillstillworkevenifyourcourseisclosed.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
QUESTION:IbuildoutmyBlackboardcoursesusingpublisherscontent(Cengage,Pearson,etc.)thatI’vealwaysbeenabletoaccessthroughSRSUBlackboard.WillIstillhavethissameaccessintheTSUSBlackboardenvironment?ANSWER:EversincetheTSUS/SRSUBlackboardenvironmentwassetupandpreparedearlierinthespring,yourSRSUBlackboardsupportteam(TimandEstella)havebeenworkingcloselywiththeTSUS/SHSUteamtoinsurethattheuniquemakeupofourcurrentBlackboardenvironment,fromBuildingBlockfeatureslikeSafeAssign,AtomicLearning/Hoonuit,andSmarthinking…toallofourintegratedpublishercontentaregoingtobeaccountedfor,testedinthenewenvironment,andsuccessfullymigrated.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
Phase2–MigrationtoTSUSBlackboard
(4)MigrationofSUMI&SUMII2020courses,allBbOrganizationsites,allnon-term(custom)courses,andallcourseswith2019-2020incompletestoTSUSBbenvironmentstartingat5pmonAugust11ththruAug14th.From5pmonAug11thonward,allSUMI&SUMII2020courses,Orgs,non-termcourses,etc.willbecomeinaccessibletofaculty&studentsonSRSUBlackboardastheyarebeingrestoredontheTSUSBlackboardenvironment.TheSRSUwebsitewillcontinuetopointtotheSRSUBbenvironmentduringthismigrationperiodeventhoughitwillbeemptyofallSRSUBlackboardcontent.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(5)SeamlessswitchoveroccursfromSRSUBlackboardenvironmenttoTSUSBlackboardenvironmentonAugust17th.OnAug17th,SRfacultywillnolongerneedtousethe“earlyaccess”linktotheTSUSBbEnvironment,andSRstudentswillaccesstheTSUS/SRSUBbenvironmentfromtheSRSUwebsite.AllSRSUBlackboardcoursesthathavenotbeensettoopenearlyintheTSUSBbenvironment(suchassummer1&22020incompletes)willautomaticallyopenonAugust24th(firstdayofSRSUFallsemester).
SRSU Blackboard Website
QUESTION:WillIstillhaveto“policemyBlackboardroster”atthebeginningofeverysemesterandmanuallyremovestudentsfrommycoursewhohavedropped?ANSWER:TherearemanythingsthataregoingtobeautomatedforusfromnowonaspartoftheTSUSsharedinstanceofBlackboard.Oneofthemisthatstudentswillautomaticallyberemovedfromyourcoursewhentheydrop(instructorswillnolongerneedtodothatthemselves).Finally,right?Togainthisautomation,younolongerhavetheabilitytoaddorremoveuserstoyourcourses.Instead,whenyouneedaTA,GA,oradditionalinstructoradded(orremoved)fromoneofyourcourses,you'llemailBlackboardsupport([email protected])andthey'lldoitforyou.
OnNEWAutomatedProcesses
QUESTION:WillIstillneedtomanuallyopenorclosemyBlackboardcourseatthebeginningorendofthesemester?ANSWER:AnotherautomationhappeningforSRSUBlackboardisthatcourseswillautomaticallybecomeavailableonthefirstdayofthesemesterandautomaticallybecomeunavailabletwoweeksaftertheendofthesemester.Thatdoesn'tmeanyoucan'trequestblackboardsupporttohaveyourcourseopenedatanearlierdate(orclosedearlier/laterthantwoweeksout).Youabsolutelywillhavethatability…justlikeaddingorremovingaTA/GA/etc.,itwilljustbearequestyouwillmaketoBlackboardSupport([email protected]).
OnNEWAutomatedProcesses
SPEAKINGOFQUESTIONS?Ifyouhaveanyquestions,pleaseletusknowat:
WewillbuildingoutanFAQsectionontheTSUSPartnershipwebsiteat:TSUSPartnershipwebsite:https://srinfo.sulross.edu/tsus-shared-services-partnership/
TSUS Shared Services Partnership SulRossStateUniversityandSamHoustonStateUniversity
SRSUOfficeofAcademicAffairsSummer2020
VirtualBrownBagEvent
THANKYOU!