trip and event coordination trip and event coordination when when where where why why plan plan...
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Trip and Event CoordinationTrip and Event Coordination
www.pg.wwww.pg.w WhenWhen WhereWhere WhyWhy PlanPlan Guide Guide WeatherWeather
Common Sense on SteroidsCommon Sense on Steroids
When?When?
How many time should you camp in a How many time should you camp in a year?year?
Need 10 campout / year to be Need 10 campout / year to be considered a quality unit. Plus considered a quality unit. Plus summer campsummer camp
Take advantage of the seasonsTake advantage of the seasons Availability of adult leadersAvailability of adult leaders Reservations??Reservations??
Where?Where?
Near or far?Near or far? Wet or dry?Wet or dry? High or low?High or low? Tailgate camping or Backpacking?Tailgate camping or Backpacking? Age appropriate?Age appropriate?
Why?Why?
Purpose?Purpose? AdvancementAdvancement TrainingTraining ExperienceExperience FUNFUN
Planning…Planning…
Camping / sleeping Camping / sleeping arrangements:arrangements: TentsTents BunkhouseBunkhouse Open skyOpen sky Other indoor facilityOther indoor facility Other????Other????
Planning….. Planning….. Cont’dCont’d
HOTHOT CampfireCampfire Camp stoveCamp stove Indoor facilitiesIndoor facilities
COLDCOLD CoolersCoolers GOGO Indoor facilityIndoor facility Freeze dryFreeze dry
Food preparation:Food preparation:
HOW MANY???HOW MANY???
Planning….. Planning….. Cont’dCont’d
Special equipment needsSpecial equipment needs GrillsGrills LanternsLanterns Dinning flyDinning fly FrozenFrozen
Planning….. Planning….. Cont’dCont’d
Events or ProgramEvents or Program Venue complete – District or Council Venue complete – District or Council
camporeescamporees Battleship CoveBattleship Cove
DIYDIY AdvancementAdvancement Special experienceSpecial experience
Planning….. Planning….. Cont’dCont’d
TransportationTransportation List of who is goingList of who is going Parents / leaders staying or drive one way.Parents / leaders staying or drive one way. Tour permitTour permit
FlyerFlyer Give particularsGive particulars Highlight dates, times, costs and deadlinesHighlight dates, times, costs and deadlines Parental releaseParental release
Planning….. Planning….. Cont’dCont’d
Risk factorsRisk factors PhysicalPhysical MentalMental MedicalMedical MeteorologicalMeteorological
Guide to Safe ScoutingGuide to Safe Scouting
Must have been reviewed by at least Must have been reviewed by at least one leader on any event!one leader on any event!
Unit should purchase a new guide each Unit should purchase a new guide each yearyear
Updated quarterly.Updated quarterly.www.scouting.org/pubs/gss/gssay.htmlwww.scouting.org/pubs/gss/gssay.html
Weather!Weather!
Follow the Scout MottoFollow the Scout Motto
You are in charge!You are in charge!
Your unit is planning your annual ski Your unit is planning your annual ski trip up to Vermont. There has been trip up to Vermont. There has been plenty of snow “up north” and plenty of snow “up north” and temperatures have been quite cold. temperatures have been quite cold.
You have lots of young scouts joining You have lots of young scouts joining you this year.you this year.
What things do you need to keep in What things do you need to keep in mind as you prepare for the trip mind as you prepare for the trip which is 4 months away.which is 4 months away.
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You are in charge!You are in charge!
The older boys have been dying to do The older boys have been dying to do some serious backpacking in Maine some serious backpacking in Maine and are anxious to climb Mt. Baxter and are anxious to climb Mt. Baxter and hike along the “knife’s edge”.and hike along the “knife’s edge”.
You have some time since it’s October You have some time since it’s October and the trip would likely be next and the trip would likely be next August.August.
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You are in charge!You are in charge!
The younger boys need a good old The younger boys need a good old fashioned campout. To concentrate fashioned campout. To concentrate on advancement, cook over an open on advancement, cook over an open fire. Have a campfire at night and tell fire. Have a campfire at night and tell stories and maybe a skit or two.stories and maybe a skit or two.
You need to decide when to plan it and You need to decide when to plan it and where to go. where to go.
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You are in charge!You are in charge!
You and another volunteer have You and another volunteer have agreed to organize this years service agreed to organize this years service project which is the community food project which is the community food drive “scouting for food”drive “scouting for food”
It’s fairly close at hand and you don’t It’s fairly close at hand and you don’t have too much time.have too much time.
Weather has been fairly rainy although Weather has been fairly rainy although there have been a few nice there have been a few nice weekends. weekends.
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