treasure cove homeowners’ association 2014 annual …
TRANSCRIPT
TREASURE COVE HOMEOWNERS’ ASSOCIATION
2014 ANNUAL GENERAL MEETING OF THE SHAREHOLDERS
TUESDAY NOVEMBER 11, 2014
7:00 PM
AGENDA
1. Call to order (President)
2. Prayer: Gill Dean
3. Requirements for a quorum
4. Financial Report/Discussion on Vat
5. Issues to be discussed
Outstanding HOA fees Vacant lot fees VAT on HOA fees Share Certificates Beach Project
6. Presidents Report
7. Other Issues
8. Election of new Board of Directors for a period of Two (2) years
9. Adjournment
Issues to be discussed
1. HOA Fees: There has been an intensive effort to reduce the TCHA’s Aging account. Over $67,000.00 has been collected in the past 12 months. A decision must be made by the Association on how to pursue these outstanding fees. A list of homeowners who owe more than $1,440.00 will be distributed at the meeting; that is 1 year of HOA fees (Appendix 1). Options are to initiate legal action or to pursue commitments from the banks that hold the mortgages for these homes.
2. Vacant lots: Section IV Paragraph 5 of the Treasure Cove Articles of Association states that “by acceptance of conveyance….each owner agrees to pay to the Association (i) the yearly rent, (ii) the annual assessments and (iii) any special assessments”. Given the poor financial position of the Association, the current BOD decided to enforce the Articles of Association and begin collecting HOA fees for vacant lots beginning June 2013. Vacant lot owners that are also Residents are charged 50% of the current HOA rate (as a courtesy). Attached is a list of the vacant properties whose owners are not compliant with the agreement (Appendix 2).
3. New HOA Fees (VAT): the government has decided that HOA’s are VAT inclusive and will thus require us to register and submit VAT on HOA fees. This will start in January 2015 and as result we will see an increase in HOA fees.
4. Share Certificates: McKinney Bancroft & Hughes (MB&H) is the Registered Office of the Treasure Cove Homeowners’ Association Ltd. Share certificates not disbursed by MB&H are invalid. Share certificates give the home/lot owner voting rights, and collectively allows transfer of the majority Shares from Opac Bahamas to the Association. Attached is a list of homeowners that are in possession of valid share certificates (Appendix 3). Those homeowners not listed must contact April Turner at MB&H to obtain valid certificates.
5. Beach project: The beach at Treasure Cove is in need of major redevelopment. After much discussion and debate, a beach project committee was formed to coordinate the beach renovation. Although quotes were obtained previously, no scope of works had ever been drafted that outlined exactly what needed to be done. Caribbean Coastal Services (CCS) was selected to draft a scope of works (SOW) from which a Request for Proposal (RFP) could be solicited and more accurate bids could be obtained. In addition, CCS was also contracted to obtain approvals from all the relevant government agencies which is required before any costal construction can begin. Attached is a Beach Assessment and a Concept Design (A&B). Request for proposals were solicited for concept A. The quotes from 3 companies are also attached (Appendix 4).
Board Initiatives 2012-2014 President
Identification of vacant lot owners
Hiring of full time employee
Treasure Cove Website (www.treasurecovebahamas.com)
Resolution of Tremblay matter
Communications with Property Developers (Sid Brodie)
Beach Reclamation Project (See Appendix) Homeowner Share Certificate Listing (attached)
Financials
Financial Audit
Collections and Reduction of A/R Maintenance
Median enhancement
Park garbage dump improvement
Clean up reservoir
Cleaning drains
Extension of fence at beach front
Caution Signs for drivers
Empty lot clean up
Maintenance of Vacant Property
Road Works
Curbs repair
Installation of a new pump for irrigation system
Drill two new wells for irrigation system
Back up water supply for irrigation system
Security
Camera upgrade and car view camera
New Security Procedures
New Draft Contract with Elite Security Social
Christmas Party – December 2012
Movie Night- February 2013
Easter Party-March 2013
Movie Night-June 2013
Back to school fun day-September 2013
Community Christmas Party - December 2013
Jazz in the park - February 2014
Spring Fest & Grill Master Competition- April 2014
Family fun day - September 2014
Appendix 1: 22 Homes with outstanding fees greater than $1440.00
Balance
1,422.00
1,440.00
1,560.00
1,680.00
2,059.11
2,100.00
2,127.33
2,160.00
2,160.00
2,160.00
2,160.00
2,295.00
2,640.00
2,920.00
3,075.00
3,671.00
4,010.00
4,493.11
4,762.00
5,723.00
8,953.83
12,957.83
Total $76,529.21
Appendix #2: Vacant Properties in Treasure Cove
Vacant Lot#
98
99
101
106
107
108
110 116 127 128 129
130
130
134
142
145
147
149
160
165
166
167
168
171
172
173
175
'}~""' ·,.;,.! •• k}l' ' 1.<..,J;,.:;-'"\9.~:f.{ ;.;., ... ·.'
No. 42,917
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED
ANNUAL RETURN
·s\tarGen '<'~,(,)} e,ct/
4 made up to the 17th day of June, 2013 being the fourteenth day
• DEc 1 a 2013
,,s cceeding the day of the Ordinary general meeting or the First Ordinary
eneral meeting in 2013 showing the following particulars:
Surnames and Christian names Addresses Occupations Shares held
of Members of the Comoanv by each
PLEASE SEE ATTACHED LIST
1. Amount of Capital. $5,000.00
2. Number of shares into which capital is divided. 282 Class "A" Voting shares of $1.00 each, 282 Class "B" Voting shares of $1.00 each and 4,436 Common Non Voting shares of $1.00 each.
3. Number of shares taken from commencement. 487
4. Amount of calls made on each share. ) All issued shares
5. Total amount of calls received. ) credited as fully
6. Total amount of calls unpaid. ) paid up
7. Total amount of shares forfeited. NIL
8. Registered Number of the Company. 42,917
Persons who have ceased to be members since last return was made
Names Addresses Occupations Shares held by each
Emerick Knowles Nassau, Bahamas Businessman 1
Heather Forde Nassau, Bahamas Businesswoman 1
I Crystal Wheatley Nassau, Bahamas Businesswoman 1
Richard Sawyer and Nassau, Bahamas Businessman 1 Koralyn Sawyer and Businesswoman
Verna Denise Kemp Nassau, Bahamas Businesswoman 1
Tina E. Weichbrodt-Knowles Nassau, Bahamas Businesswoman 1
Cecile Carey Nassau, Bahamas Businesswoman 1
Kurt Munro and Nassau, Bahamas Businessman 1 Sara C. Munro and Businesswoman
Abbott Properties Limited Nassau, Bahamas Company 1
(Turn Over)
Appendix #3
COPY OF REGISTER SHOWING THE NAMES, ADDRESSES AND OCCUPATIONS OF DIRECTORS OR MANAGERS
BRODIE, Sidney
AMBROGI, Octavio
THOMAS, Mercedes
LIGHTBOURN, Richard
Miami, Florida Company Director
Miami, Florida Businessman
Nassau, Bahamas Businesswoman
Nassau, Bahamas Attorney-at-Law
Assistant Secretary
President and "A" Director
Vice-President and "A" Director
Vice-President, Secretary and "A" Director
Assistant Secretary
N.8.- This statement must be sealed with the Company's Seal. Changes in directors or managers must be notified from time to time as they occur.
Filed by
M B & H CORPORA TE SERVICES LTD.
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Opac Bahamas Limited Nassau, Bahamas Company 282 Class A
Cheetam, Marcus Nassau, Bahamas Businessman Knowles, Candida Nassau, Bahamas Businesswoman 1 Class B
Cartwright, Kathy-Ann Nasssau, Bahamas Businesswoman 1 Class B
Mackay, Sterling Nassau, Bahamas Businessman Adderley, Stephanie Nassau, Bahamas Businesswoman 1 Class B
Kemp, Philip Nassau, Bahamas Businessman Kemp, Sandra Nassau, Bahamas Businesswoman 1 Class B
Cleare, Derek Nassau, Bahamas Businessman Cleare, Julie Nassau, Bahamas Businesswoman 1 Class B
Ramirez, David Nassau, Bahamas Businessman Johnson-Ramirez, Chevez M. Nassau, Bahamas Businesswoman 1 Class B
Pinder, Sean Nassau, Bahamas Businessman 1 Class B
Haven, Lionel Nassau, Bahamas Businessman Haven, Fran Nassau, Bahamas Businesswoman 1 Class B
Smith, Nicholas Mark Nassau, Bahamas Businessman 1 Class B
Moss, Derek Nassau, Bahamas Businessman Moss, Janice Nassau, Bahamas Businesswoman 1 Class B
Mc Sweeny, Mary Ann Nassau, Bahamas Businesswoman 1 Class B
Munsey, Scott Nassau, Bahamas Businessman Munsey, Catherine Nassau, Bahamas Businesswoman 1 Class B
Kelly, D. Gregory Nassau, Bahamas Businessman 1 Class B
Packington, Barry Nassau, Bahamas Businessman 1 Class B
Glinton, Deon Businessman Glinton, Susa Businesswoman 1 Class B
Wall ace, Jam es sau, Bahamas Businessman Pratt, Louise sau, Bahamas Businesswoman 1 Class B
Knowles, Mark assau, Bahamas Businessman Knowles, April Nassau, Bahamas Businesswoman 1 Class B
Martinborough, Jeff Nassau, Bahamas Businessman Martinborough, Peggy Nassau, Bahamas Businesswoman 1 Class B
Cox, Rhonda A. Nassau, Bahamas Businesswoman 1 Class B
Moss, Kevin Nassau, Bahamas Businessman Moss, Sara Nassau, Bahamas Businesswoman 1 Class B
Rolle, Derek Nassau, Bahamas Businessman Rolle, Claudia Nassau, Bahamas Businesswoman 1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NAMES Martinborough, Timothy
Ferguson, David
Lightbourne, Jefferson Lightbourne, Gian
Laight, Gordan Laight , Donna
Higgs, Catherine Louise
Pinder-Turnquest, Joan
Moss, Martha
Richie, Bertha B.
Sands, Anthony Sands, Stephanie
Bodie, Michie
Adderley, Christopher Adderley, Monique
Guest, Ronald Guest, Suzane
Burrows, Ignatius Burrows, Joy
Richardson, Osmand Richardson, Kimberley
Storr, Kim
Burrows, Greg Burrows, Elizabeth
Burrows, Philip Burrows, Bernadette
Osborne, Derek Osborne, Darnell
Goddard, Jam es Goddard, Elizabeth Goddard, Gordon
ADDRESSES Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas Nassau, Bahamas
Smith, Anthony Smith, Wanda
~egist1: .,,.QQ Nassau, Bahamas
z Moree, Elden A. \~ ...
<:·~
Russell, Erik Russell, Rebecca
' '~
(J,c.. ~~ assau, Bahamas <."() ~
I 0 ~ ~ sau, Bahamas C?{;> ~
N sau, Bahamas assau, Bahamas
OCCUPATION Businessman
Businessman
Businessman Businesswoman
Businessman Businesswoman
Businesswoman
Businesswoman
Businessman
Businesswoman
Businessman Businesswoman
Businessman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman Businessman
Businessman Businesswoman
Businessman
Businessman Businesswoman
NUMBER OF SHARES 1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
I Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
I Class B
1 Class B
1 Class B
1 Class B
TREASURE COVE HO~OWNERS ASSOCIATION LThfiTED LIST OF ~MBERS
NAMES Brown, Edwin Brown, Tangy
Williams, Gilbert Williams, Marva
Cheng, Douglas Cheng, Elena
Cheng-Wong, Milly
Wardle, Clyde
Gagon, Philippe R.
Dean, Richard Dean, Iris
Newbold, Anthony Newbold, Vickie
Wheatley, Ian
Lamare, Thierry Lamare, Joanne
Hall, Sandy
Rolle, Gerrard Rolle, Charisse
Moss, Clarence Moss, Fredricka
Solomon, Neville
Smith, Toby Smith, Sandra
Taylor, Garven D.
Taylor, Wyne N.
Almanell Holdings Limited
Bocus, Stephen
Clarke, Jocelyn
Sure Word Bible Ministries
Waugh, Judy Ann
Arrnaley, Christopher M.
Storr, Henry A
ADDRESSES Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
OCCUPATION Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businesswoman
Businessman
Businessman
Businessman Businesswoman
Businessman Businesswoman
Businessman
Businessman Businesswoman
Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman
Businessman
man
Businessman
usinessman
Businessman
NUMBER OF SHARES
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NAMES Livingare Limited
Williams, Lester Williams, Bridgette
Williams, Peggy D.
Dorsett, Dwight L.
Thompson, James Thompson, Lisa
Bayles, Ian Knowles, Tanya
Francis, Damian Francis, Indira
Tumquest, Leslie Ferguson, Troi
Selena Investment Limited
Walkine, Craig Walkine, Stacy
Newbold, Bruce Newbold, Albertha
Forbes, Arnold For bes, Anissa
Johnson, Earle Johnson, Paula
Seymour, Arthur
Seymour, Claudette
Sturrup, Dominic S.
ADDRESSES Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Loggerhead Investments Ltd. Nassau, Bahamas
Martinborough, Donald P. Nassau, Bahamas
Russell, Glenda
Burrows, Ernest Burrows, Deborah
Rolle, Ceveland Rolle, Marisa
Williams, Cleveland
Carroll, Maria T. Nassau, Bahamas
OCCUPATION Company
Businessman Businesswoman
Businesswoman
Businessman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Company
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Businessman
Businesswoman
Businessman
Company
Businessman
essman esswoman
Businessman
NUMBER OF SHARES 2 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
2 Class B
2 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NAMES Johnson, Margaret S.
Grammatico, Elizabeth S.
Remo Limited
Knowles, Geoffrey Knowles, Rosa
Martinborough, Michael
Elliott, Barry Elliott, Jan
Weichbrodt, Richard Weichbrodt, Judith
Heastie, Emel Heastie, Christine
Alotmore Investments Limited
Comean, Linn
Treco, H. Ricardo G.
Birchnell, Charles & Morris, V.
Simpson, Raymond E.
Williams, Mickey
Cartwright, Andrew
Smith, Jacquelin Smith, B.
Combell, Morris Combell, Shirley
Cox, Julia
Thompson, Earnest
Sands, Chandler
Aitken, Drew
Chop Suey House Ltd.
Richardson, Selwyn Richardson, D.
Brown, Claire
Lightbourne, Leonease
ADDRESSES Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
d""!'<foi'··.'" '{ ~"' ; .•. "~•! -.l.'J" Nassau, B amas
OCCUPATION Businesswoman
Businessman
Company
Businessman Businesswoman
Businessman
Businessman Businesswoman
Businessman Businesswoman
Businessman Businesswoman
Company
Businesswoman
Businessman
Businessman Businesswoman
Businessman
Businessman
Businessman
Businesswoman
Businessman Businesswoman
Businesswoman
Businessman
Businessman
Businessman
O~D Nassau, B ~as IO B ssman Nassau, Bah~~.~ · <oQ
Nassau, Bahamas':,,;,~"f'-'mas Bu · esswoman
Nassau, Bahamas Businesswoman
NUMBER OF SHARES I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
I Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NAMES Williams, Cindy
Ferguson, Keith Ferguson, J.
Knowles, Alex C.
Rounce, David Rounce, Cristine
Rounce, Lisa
Major, Michael Major, Leona
Stokie Investments Ltd.
ADDRESSES Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
New Providence Traders Ltd. Nassau, Bahamas
Bonczek, Zachary Bonczek, Tracy
Adderley, Andrea
Sands, Tolonus Sands, Marie
Lowe, Gordon Lowe, D.
Russell, Stephen Russell, J.
Cartwright, Kenneth
Cartwright, Monique
Fisherles, Simone
Davis, Keith E.N.
Creative Kids Craft
Thurston, Johnny Mae
Jones, Tiffany
Hanna, Dennis Hanna, Denise
Johnson, Edward
Delani, Ramona
Stormann, DetlefFahle
Michill, Mery
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, Bahamas
Nassau, B
Nassau, Bahamas
OCCUPATION Businesswoman
Businessman
Businessman
Businessman Businesswoman
Businessman
Businessman Businesswoman
Company
Company
Businessman Businesswoman
Businesswoman
Businessman Businesswoman
Businessman
Businessman
Businessman
Businesswoman
Businesswoman
Businessman
Company
Businesswoman
Businesswoman
Businesswoman
NUMBER OF SHARES 2 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
8 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Carrol, Maria Nassau, Bahamas Businesswoman I Class B
Reckely, John Nassau, Bahamas Businessman Reckely, Michelle Nassau, Bahamas Businesswoman I Class B
Heistin, Christin Nassau, Bahamas Businessman 1 Class B
Miller, Yasmin M. Nassau, Bahamas Businesswoman I Class B
Greeb, Charles A. Nassau, Bahamas Businessman I Class B
Cartwright, Leon Nassau, Bahamas Businessman Cartwright, Louisa Nassau, Bahamas Businesswoman I Class B
Cox, Julian Nassau, Bahamas Businessman 2 Class B
Francis, Indira Nassau, Bahamas Businesswoman I Class B
Deveaux, Pete Nassau, Bahamas Businessman I Class B
Weatherford, Alicia Nassau, Bahamas Businesswoman I Class B
Russell, William Nassau, Bahamas Businessman 1 Class B
Altmore Investment Ltd. Nassau, Bahamas Company I Class B
Gibson-Woodside, Lisa Nass au, Bahamas Businesswoman 1 Class B
Chandeler, Pamela Nassau, Bahamas Businesswoman I Class B
Miller, Hellen Nassau, Bahamas Businesswoman I Class B
Hanson, John Nassau, Bahamas Businessman I Class B
Osbarne, Dereh Domell Nassau, Bahamas Businesswoman I Class B
Klein, Caron Nassau, Bahamas Businessman Klein, Loren Nassau, Bahamas Businesswoman I Class B
Gibson, Gaevin Nassau, Bahamas Businessman Gibson, Linda Nassau, Bahamas Businesswoman I Class B
Matas, Dino Nassau, Bahamas Businessman I Class B
Fox, Ryan Nassau, Bahamas Businessman I Class B
Ferguson, M Nassau, Bahamas Businessman Minnis, A. Nassau, Bahamas Businesswoman I Class B
Telle, Rene Nassau, Bahamas Businesswoman I Class B
Wilson, Michel Nassau, Bahamas Businessman I Class B
John, Randolph Nassau, Bahamas 1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Dementte, Richard Nassau, Bahamas Businessman 1 Class B
Cancero, Peter Nassau, Bahamas Businessman Cancero, Lanaine Nassau, Bahamas Businesswoman 1 Class B
Moxey, Afton Nassau, Bahamas Businessman Treco, Shasta L. Nassau, Bahamas Businesswoman 1 Class B
Chea, Audie Nassau, Bahamas Businessman Chea, Mei Nassau, Bahamas Businesswoman 1 Class B
Watson, Frank Nassau, Bahamas Businessman 1 Class B
Symonette, Michael Nassau, Bahamas Businessman 1 Class B
Davis, Jeffery A Nassau, Bahamas Businessman Davis, Dorenda Nassau, Bahamas Businesswoman 1 Class B
Thompson, Ian Nassau, Bahamas Businessman Thompson, Celina Nassau, Bahamas Businesswoman 1 Class B
Noe, Marc Nassau, Bahamas Businessman Noe, Veronique Nassau, Bahamas Businesswoman 1 Class B
Lester, Tanya Nassau, Bahamas Businessman 1 Class B
Pratt, Theron Nassau, Bahamas Businessman Pratt, Samantha Nassau, Bahamas Businesswoman 1 Class B
Cartwright, Jonathon Nassau, Bahamas Businessman 1 Class B
Brayen, Margo Nassau, Bahamas Businesswoman 1 Class B
Smith, Toby C. S. Nassau, Bahamas Businessman 1 Class B
Pinder, James L. Nassau, Bahamas Businessman Pinder, Lavern L. Nassau, Bahamas Businesswoman 1 Class B
PMD & Co. Limited Nassau, Bahamas Company 1 Class B
Russell, Kimberly P. Nassau, Bahamas Businesswoman 1 Class B
Wells, Karla R. Nassau, Bahamas Businesswoman 1 Class B
Cooper-Burnside, Tara E. Nassau, Bahamas Businesswoman 1 Class B
Eldon, Christopher Nassau, Bahamas Businessman Eldon, Lauren Nassau, Bahamas Businesswoman 1 Class B
Gates, Eirene Nassau, Bahamas Businessman 1 Class B
Treco, John Nassau, Bahamas Treco, Nancy Nassau, Bahamas 1 Class B
Bayles, Dwain Nassau, Bahama Bayles, Rachel Nassau, Bahama 1 Class B
McCoy, Lee Thomas Nassau, Bahamas 1 Class B
TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS
NAMES Wells, Kurt
Cooper, Eugene Marcus
Bethel, Garvin R. W. Bethel, Jennifer B.
Baldacci, Adriano W.G. Baldacci, Raquel A.
ADDRESSES OCCUPATION NUMBER OF SHARES
Nassau, Bahamas Businessman 1 Class B
Nassau, Bahamas Businessman 1 Class B
Nassau, Bahamas Businessman Nassau, Bahamas Businesswoman 1 Class B
Nassau, Bahamas Businessman Nassau, Bahamas Businesswoman 1 Class B
TOTAL SHARES 487
Assistant Secretary
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
TREASURE COVE BEACH WORKS
REQUEST FOR PROPOSAL (RFP)
PROJECT
The gated community of Treasure Cove is located on the southeast shore of New Providence. Along the shoreline exists vacant land allotted for the purpose of providing a beach experience for residents. Man-made beaches were created in 2011 to enhance the waterfront property. However, the resulting beach experience is less than ideal.
Caribbean Coastal Services was contracted to perform a coastal study of the existing conditions and to develop possible improvements for the waterfront site. The report including conceptual designs can be found in Appendix A. The Treasure Cove Homeowner’s Association has decided on Concept A, which includes excavating the iron shore and placing sand to create a pocket beach.
The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidate organizations, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate who best represents the direction in which the Treasure Cove Home Owner’s Association wishes to go.
Proposal Guidelines
This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5pm EST October 15, 2014. Any proposals received after this date and time will be returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal.
If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted.
All costs must be itemized to include an explanation of all fees and costs.
Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP.
Project Scope
The Treasure Cove Homeowner’s Association is desirous of engaging a contractor to perform the works for the following scope of services:
Appendix #4
Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
1. Excavation and removal of approximately 2200 CY of iron shore. 2. Placement of approximately 1800 CY of sand to construct beach in accordance
with the design profile. 3. Placement of approximately 58 tons of boulders to create spur groynes.
Note: Boulders currently on site will be repurposed for the construction of the groynes
Budget All proposals must include an itemised list of proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC) or monthly recurring costs (MRC). All costs and fees must be clearly described in each proposal Bidder Qualifications Bidders should provide the following items as part of their proposal for consideration:
Description of experience in similar projects
Timeframe for completion of the project
Project management methodology Proposal Evaluation Criteria The Treasure Cove Home Owner’s Association Consulting will evaluate all proposals based on the following criteria. To ensure consideration for this Request for Proposal, your proposal should be complete and include all of the following criteria:
Overall proposal suitability: proposed solution(s) must meet the scope and needs included herein and be presented in a clear and organized manner
Organizational Experience: Bidders will be evaluated on their experience as it pertains to the scope of this project
Previous work: Bidders will be evaluated on examples of their work as well as client testimonials and references.
Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of this project
Technical expertise and experience: Bidders must provide descriptions and documentation of staff technical expertise and experience
Each bidder must submit 3 copies of their proposal to the address below by October 15, 2014 at 5pm EST:
Treasure Cove Homeowners’ Association Yamacraw Hill Road P.O. Box EE- 15525 Nassau, Bahamas Phone-324-1068
Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
APPENDIX A
COASTAL ASSESSMENT REPORT
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
September 2, 2014 Ms. Marcia Fawkes Administrator Treasure Cove HOA Treasure Cove New Providence, The Bahamas Dear Ms. Fawkes, Re: Treasure Cove Beach Coastal Report
New Providence, The Bahamas Caribbean Coastal Services Ltd. (CCS) was contracted to assess the beach at the Treasure Cove gated community, located on the southeast shore of New Providence. The home owners association (HOA) of Treasure Cove is aiming to provide a functional and pleasurable beach for its home owners. The following report identifies the existing conditions of the Treasure Cove beach, assesses the previous procedures to create the man-made beach, and provides possible conceptual approaches to provide the beach desired by the Treasure Cove HOA. Identification of Existing Conditions: Upon visiting the site, the current beach was observed to be man-made. The natural shoreline is composed of iron-shore. The term iron-shore is used to describe exposed limestone bedrock, outcropping into the sea. This rock is weathered by natural elements creating an assortment of surface conditions ranging from smooth flat portions, to jagged sharp portions filled with holes. It appears that the previous shoreline modifications were done to create two pocket beaches. The iron-shore was excavated at two locations to create mouths or micro-inlets for the then proposed pocket beaches. A third excavation was performed to create what appears to be a small boat ramp. Excavation was also carried out to create basins for the two pocket beaches. Beach quality sand was then placed to create the beach. Limestone fill was used to prepare the waterfront lots prior to the construction of the man-made beach. This fill was left in place, and currently makes up the zone between the beach and road. To provide some level of coastal defense, a rubble-mound barrier was placed on the iron-shore, seaward of the beach.
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
Figure 1. Treasure Cove Beach
Field Data Collection In order to accurately lay out and design the concepts, as well as calculate quantities, field data collection was carried out at the Treasure Cove Beach site. Topographical data was collected using real time kinematic (RTK) surveying equipment. Using this equipment, positional data consisting of horizontal (easting and northing) and vertical (elevation) information was collected. Transects were run at +/- 25 ft. along the length of the site, and extended from the road to the edge of the iron-shore. Points were collected at +/- 12 ft along the transect, or at points of interest such as drop-offs or mounds. This topographical data was then used to create cross-sections and a contour map (see figure 2 below) of the existing conditions. This processed data was then used as the basis of the conceptual designs.
Figure 2. Contour Map
Rubble Mound Seawall
Man-made Basin
‘Sand Zone’
‘Fill Zone’
Iron-shore
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
Assessment of Existing Conditions: From an aesthetic stand-point, the existing limestone fill does not give the impression of a beachfront location. It contains large stones and is rough and uncomfortable to walk on bare-footed. The fill slopes gently to the beach sand zone. The beach sand zone is simply a very thin veneer atop the pre-existing limestone bedrock. Because the layer is so thin, bedrock breaks the surface of the sand layer in many locations. Although not detrimental to the function of the beach, these rocks can be hazardous to beach goers. The functionality of the pocket beaches is hindered by the fact the water depth in each does not exceed wading depth. Due to the small inlet cut into the existing iron-shore, accessing the deeper water is fairly difficult, due waves diffracting through the inlet and shoaling. This, combined with the rocky nature of the seabed at the inlet make it unfavourable for swimmers to access the deeper water, where swimming is more enjoyable. The elevation of the iron-shore varies between +0.5 feet MSL and +1.2 feet MSL. The iron-shore creates a shelf. The seabed elevation at the toe of this shelf ranges between -3.0 MSL and -3.5 ft MSL. This relatively sharp increase in elevation creates a shoaling effect for incoming waves. This shoaling causes a rapid increase in wave height and causes waves to break aggressively on the shore. The vertical face of the iron shore also reflects a portion of the incoming wave energy. This reflected wave energy also amplifies the wave height, introducing larger, more energetic waves onto the shoreline. The rubble mound seawall (see figure 3) was constructed to reduce the wave energy that affects the upland areas, most significantly, the properties along the shoreline. However, the rubblemound structure does not appear to have been designed or constructed to industry standards. There are many smaller boulders that appear to have been displaced, likely due to past storm events. A constant elevation of the crest was not obtained, with some areas up to 2 feet lower than others. Many of the boulders do not interlock sufficiently with other boulders, creating gaps in the seawall.
Figure 3. Rubblemound Seawall
Although the rubble mound sea wall does dissipate some of the incoming wave energy well, aside from being poorly constructed, it is fairly unnecessary. The construction of a proper beach would more efficiently dissipate wave energy. In addition to the shoreline protection advantages, a proper beach will also yield economic benefits by increasing property value, as well as providing an attractive amenity for current or future
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
homeowners. The following section presents 2 options for the development of an engineered, sustainable beach. Engineered Beach Approach and Conceptual Design: As stated previously, a healthy, functional beach not only provides recreation or aesthetic advantages, but also protects upland property and structures by dissipating wave energy. A beach is a system, and just like any system, is made up of components working together. Figure 4 below illustrates the various components.
Figure 4. Beach Diagram
The slope of the beach (particularly the foreshore) is very crucial to how the beach functions and dissipates wave energy. Steeper slopes tend to cause more energetic, plunging-type wave breaking. In contrast, gentler slopes cause spilling-type wave breaking. Although spilling-type breaking is more desirable, the slope of the foreshore is constrained by the physical layout and characteristics of the site in question. The gentler the slope, the more area needed to obtain a reasonable berm elevation. The berm elevation is also critical in beach design. As water surface elevation changes with fluctuating tides, the area of dry beach changes. The higher the water surface elevation, the less area of dry beach. This means that incoming waves will break further onshore, and the beach will have less cross-shore length to dissipate energy. It is crucial to have a berm at an adequate elevation in order to prevent ponding and flooding of the berm, and therefore protect upland properties. In addition to tide fluctuations, storm surge will also have a strong influence on the area of dry beach. Storm surge is an increase in water surface elevation due to a decrease in atmospheric pressure during meteorological events such as hurricanes. Storm surge can be on the order of an additional 3 ft. to tidal levels. Therefore, storm surge consideration must be taken into account when deciding design elevations for berms and dunes. Grain size plays a large role in the design of a functional beach. Higher energy environments, due to larger wave and/or current climates, require larger grain size (coarser) sediments to compose the beach. In contrast, beaches consisting of finer sediments are found in less energetic environments. In addition to wave and current induced erosion, wind erosion is also a factor, mainly for the dunes and berms, as they are the drier portions of the beach. Wind fences and indigenous beach vegetation play a crucial role in wind erosion prevention. In addition to wind erosion, indigenous beach vegetation also aids in dissipating wave energy, and the
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
root systems keep the sand mass intact, reducing erosion, in the event that it is exposed to wave or currents. Based on the conditions of the Treasure Cove site, two approaches to creating a sustainable and functioning beach were developed. The main difference in these approaches is the use of the site layout. Concept A plays on the initial concept used to create the two existing pocket beaches, which is the excavation the iron-shore and addition of sand to create beach. Concept B is similar to the neighbouring property of Palm Cay, which is creating beach seaward of the existing property lines, through the use of hard coastal structures. Concept A Concept A was developed in order to more efficiently and purposefully use the existing land. Not different from the original concept, this approach will require excavation of the iron-shore. However, the excavation would be more expansive. Approximately 150 feet of iron-shore, spanning from the boat ramp eastward, would be excavated to the adjacent seabed depth of -3.0 - -3.5 ft. MSL. The purpose of this is to make the open water easily and safely accessible to beachgoers. Beach quality sand would then be placed to create the beach. The toe of the nourishment would be at the extent of the existing iron shore, and the beach would extend +/- 70 ft. landward at a slope of 1:8 to the berm. The design elevation of the berm is approximately +6.5 ft. MSL, to match that of the existing quarry fill elevation, and road elevation. An 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Indigenous vegetation species include sea oats, railroad vine, beach sunflower, and sea grapes. Dune walkovers would be constructed to prevent the trampling of the dune vegetation and promote rapid and healthy development. An area between the proposed dune and existing road would be designated for parking. Figure 5 below shows a preliminary design profile of the proposed Concept A Beach Design. Figure 6 provides a plan view.
Figure 5. Concept A Design Profile
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
Figure 6. Concept A Design Plan
As a result of the proposed excavation, a hard, rock basin will be created. This basin will act to contain the sand in the same manner a groyne does. This would prevent the need to create rubblemound structures at either end of the beach. The boulders currently placed atop the iron-shore can be repurposed to create small spur-type groynes as an added measure to resist longshore drift. However this is optional and is not deemed necessary. It should be noted that due to budget constraints, the beach improvement works at Treasure Cove will likely be done in phases. Due to this, Concept A is aimed at providing beach improvements within a suitable budget, and is designed to be expanded upon in the future. Phase 2 expansion of this design would simply be to repeat the construction process westerly, excavating more iron-shore and extending the soft shoreline. Concept A will require approximately 1800 cubic yards of sand to be placed, and 2200 cubic yards of existing rock to be excavated. An order of magnitude price for this option will be in the range of $110,000 - $160,000. Concept B Concept B was developed to provide a beach experience similar to that of the neighbouring Palm Cay property. This approach requires developing the beach
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
approximately 40 ft. seaward of the existing iron-shore ledge. The construction of two rubble mound groynes, one at either end, would be necessary to contain the beach. As in Concept A, an 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Dune walkovers would be constructed and an area between the proposed dune and existing road would be designated for parking. Concept B will require less excavation. However, a seabed lease will need to be obtained in order to extend the high water mark seaward, essentially extending the Treasure Cove property extents. Figure 7 below shows a preliminary design profile of the proposed Concept B Beach Design. Figure 8 provides a plan view.
Figure 7. Concept B Design Profile
The boulders currently on site can be repurposed to create the groynes. However, the boulders will have to be sorted and only 1-1.5 ton stone selected for use in the rubblemound structure. This solution would be more difficult to do in phases due to the fact that the distance of shoreline to be nourished (approximately 270 ft) is short enough for the beach to be contained by one groyne at either end. Once the groynes are constructed, this entire cell would need to be filled to the design profile in order for the beach to act as a system and resist premature erosion. Concept B will require approximately 3500 cubic yards of sand, 600 cubic yards of excavation, and placement of approximately 1200 tons of boulders to create the two groynes. An order of magnitude price for this option will be in the range of $190,000 - $260,000 (not including governmental fees).
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
Figure 8. Concept B Design Plan
Conclusion Two approaches were put forth to provide a functional and aesthetically pleasing beach experience for the residents of Treasure Cove. Both options will provide a safe and pleasurable recreational area, as well as increase the appeal of the community as a whole. The cost of both option depends greatly on the price of sand per cubic yard, and the price to place the sand in accordance to the design profile. However, each option also has individual factors which further effect the cost of construction. The first approach can be done in phases based on budget constraints of the HOA, and is fairly scalable i.e. the price is a function of the linear footage of coastline to be modified. The driving factor for the cost of this option is the cost of excavating the existing iron-shore. This price will vary based on the hardness of the iron-shore, and the time required to complete the excavation. The second option is more aggressive, and therefore more expensive. The cost of this option is highly influenced by the boulder groyne construction costs, and whether or not all of the armour stone requirements can be met by repurposing the stones currently on site. If stones need to purchased, the cost will be driven up considerably. Thank you for the opportunity to conduct this study and provide this report. We look forward to a continued collaboration with you on this project.
Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014
po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com
Yours truly, C a r i b b e a n C o a s t a l S e r v i c e s L t d .
Kenneth Scott, E.I.T. Coastal / Structural Engineer CC Mr. Frank Watson – Treasure Cove HOA Dr. Eugene Cooper – Treasure Cove HOA
Mr. J.V. Scott Blacquiere, P.Eng., Managing Director – CCS Mr. Carlos Palacious, P.E., P.Eng. MSc., Coastal/Civil Engineer – CCS
Tel: 242.322.8151 Fax: 242.322.8152 Mobile: 242.376.3277P.O. Box SS-19015 Nassau, Bahamas
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