travel reduction program (trp) record keeping€¦ · january 2016. sharetheride.com 602.262.ride...
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602.262.RIDE (7433)
ShareTheRide.com
602.262.RIDE (7433)
TRAVEL REDUCTION PROGRAM (TRP)
RECORD KEEPING
Transportation Coordinator Webinar
January 2016
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To hear us, turn up speakers or headset volume. Your microphone is muted.
Ask questions and answer polls using the controls on your screen.
Click on Handout to open the PDF and access live links or print to take notes.
The symbol indicates an audience poll. Get ready to share your input!
Webinar will be recorded and a link emailed.
Tech Tips
2
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Overview
Welcome and Introductions
TRP Record Keeping
News and Updates
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TRP Record Keeping
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Documentation
Prove you implemented TRP incentives
Acknowledgment from winners and copies of
receipts for prizes are key
Organization eliminates last-minute scramble at
audit time
Put reminders in your calendar
Sample forms available from TRP library at
valleymetro.org - Commute Solutions section
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Key points Communicate
• What’s the incentive?
• Who’s eligible?
• How do they enter?
• Transportation Coordinator (TC)
contact info
Track
• Winner’s name
• Prize description
Keep
• Receipts
• Acknowledgment from recipients
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Employees register with work email
address
TCs may track alternative mode users
(AMUs) and prize drawings
Share TRP news, policies and
incentives
Recommended for companies with
employee internet and email access
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ShareTheRide Benefits Page
Reduce confusion,
engage employees
Communicate TRP
incentives
Define eligibility
Update with each change
to TRP incentives
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ShareTheRide Contests
Auto-enter employees upon eligibility
Track who entered and won
Winner prompted to acknowledge
receipt of prize
Create multiple drawings at once
Bonus! Includes Valley Metro
contests
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Sample Forms
Customizable in the TRP
Library at valleymetro.org
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Prize Drawing Forms
To insert your logo:
Edit Header
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Logs and Lists
Note: Platinum Pass account holders
receive a monthly invoice; detailed
statement to track individual riders available
for a fee.
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TRP Annual Audit
Maricopa County TRP staff
conducts a phone or site audit
annually for each TRP employer
Be prepared to show
documentation
Checklist offers suggestions for
all TRP incentives; choose those
that apply to your plan
Contact your Commute Solutions
representative for assistance
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Recap
Show incentives were
communicated
Explain how employees
participate
Provide proof of payment for
prizes
Confirm prizes were claimed
It’s all about the facts.
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Transportation Coordinator (TC) Updates
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January 17 – 30 Commuter Challenge
Participants competing by
carpooling, vanpooling, riding the
bus or light rail, teleworking,
bicycling or walking. Teams
organized by size: 5-10 members
11-20 members
21-30 members
Donated prizes:
$25 gift cards to 7-Eleven
Quarterly prize from Culinary
Dropout in Phoenix. (It’s a party!)
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Commuter Club Cards Now Available
The 2016 Commuter Club
Card is now available.
Cost $1, but value is BIG!
Give to alternative mode
users to say “Thank You”
Lots of great deals
Learn more here.
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April is Valley Bike Month
ShareTheRide contests • Bike courtesy of
The Bicycle Cellar
• One night stay, The Clarendon Hotel and Spa
• Team Challenge
• ALL bike trips qualify
27 events Valleywide: Contact your Commute Solutions Representative for assistance and plan your celebration today!
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On Saturday, March 19, Valley Metro Rail
opens its second light extension on 19th
Avenue in Phoenix to Dunlap Avenue.
Three mile extension
Brings total miles of rail to 26
Connects six schools, places of
worship and senior living facilities
among approximately 300 businesses
Valley Metro Rail Northwest Extension
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Desert Sky Transit Center New state-of-the-art facility brings
improved safety and convenience for bus
riders at 7887 W. Thomas Road in Phoenix.
Amenities include:
• Spacious covered waiting areas
• Assigned bus stalls for each route that
serves the center
• Three digital information kiosks
• Drinking fountains
• Covered parking
• Bike racks and bike lockers
For full details go to valleymetro.org.
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Winter Pollution Season October 1 – March 31
PM-2.5 HPA issued on January 1
HPAs are listed here.
High Pollution Advisories (HPAs)
21
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2016 TC Workshops and Webinars
22
Download the
flyer here.
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In Summary TRP Record Keeping
News and updates
In-person meetings resume in February in two geographic locations from 9-10 a.m. • North Valley – US Bureau of Reclamation – Feb. 17
• Central Valley – Phoenix Art Museum – Feb. 23
Upcoming webinars: • February 24, 10 a.m. Gearing Up for Valley Bike Month
• March 23, 10 a.m. Fun and Effective TRP Promotions
• April 27, 10 a.m. Summer Air Quality Update
Thank you for participating!