transition from part c to part b in louisiana (session # s3- 107 & 115)
TRANSCRIPT
Transition from
Part C to Part B in
Louisiana
(Session # S3- 107 & 115)
Louisiana Transition from Part C to B or other appropriate community
setting
Why did Louisiana decide to implement a Transition Initiative? Statewide replication of a process that
had been piloted in one of the Local Programs to improve transition outcomes
To improve performance on indicator 8C and B 12 based on our 2008 data
C8 A. Percent of children exiting Part C who have an IFSP with transition steps and services
C8 B. Percent of children exiting Part C and potentially eligible for Part B where notification to the LEA occurred
C8 C. Percent of children exiting Part C and potentially eligible for Part B where the transition conference occurred
C8 A. C8 B. C8 C.
YEAR 2006 2007 2008 2009 2006 2007 2008 2009 2006 2007 2008 2009
State Target 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%
State Actual 86% 93% 94% 94.5% 100% 100% 100% 100% 96% 85% 92% 91.4%
2006 2007 2008 2009 2006 2007 2008 2009 2006 2007 2008 2009
State Target
100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%
State Actual
86% 93% 94% 94.5% 100% 100% 100% 100% 96% 85% 92% 91.4%
Region 1 100% 95% 95% 100% 100% 100% 100% 100% 100% 79% 88% 85%
2 100% 98% 100% 93% 100% 100% 100% 100% 100% 83% 100% 93%
3 100% 91% 100% 100% 100% 100% 100% 100% 100% 93% 100% 100%
4 50% 98% 88% 100% 100% 100% 100% 100% 50% 98% 98% 97%
5 100% 100% 92% 100% 100% 100% 100% 100% 67% 100% 92% 100%
6 100% 91% 87% 100% 100% 100% 100% 100% 100% 91% 60% 100%
7 100% 92% 82% 67% 100% 100% 100% 100% 100% 46% 71% 64%
8 83.5% 71% 93% 100% 100% 100% 100% 100% 66.5% 54% 95% 100%
9 100% 96% 96% 100% 100% 100% 100% 100% 100% 90% 94% 100%
B 12 Percent of children referred by Part C prior to age 3 who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays
B12
YEAR 04-05 05-06 06-07 07-08 08-09
State Target 100% 100% 100% 100% 100%
State Actual
31.62% 64.6% 90.8% 95.41% 81.15%
How did we get started?
Conference call with the following persons to discuss a collaborative statewide transition initiative : Part C Coordinator, Brenda B. Sharp Part B Coordinator, Mary Louise Jones Grace Kelly of the Southeast Regional
Resource Center (SERRC) Kathy Whaley of the National Early
Childhood Technical Assistance Center(NECTAC) Technical Assistance
Purpose of the Transition Initiative
To ensure that children and their families have a smooth transition from Part C to Part B or other appropriate community services.
Goals of the Initiative
Explore each agency’s role and responsibility for transition
Assist families in exploring all options available to them
Understand federal and state regulations about transition
Understand indicators for the Annual Performance Plan Report for Part C and Part B related to transition
Support collaborative partnerships
Support key issues and barriers to successful transition
Have suggested dialog Explore and share agency
resources To share the strengths
Outcome of the Transition Initiative
Establish guidelines for each local program to promote smooth transition
Determine specific tasks to be accomplished
Beginning the Process
Part B agency staff hold Preschool Special Education Update Meetings twice a year with participation from Part C agency staff
NECTAC and SERRC staff facilitated the initial
meeting
Who provided Technical Assistance?
NECTAC -- Kathy Whaley SERRC -- Grace Kelly
Facilitated the planning meetings and initial collaborative meeting
Helped local programs decide the most appropriate tools needed to assist in gathering information about their transition process
Outlining the process for the Local Programs
Three main areas to focus on to improve the statewide transition process and promote interagency collaboration: Local programs complete a self
assessment Local programs discuss the things
that where working well and things that were considered barriers
Local programs develop a process of addressing specific strategies
Tools Used to Gather Data
Self Assessment for an Early Childhood Transition Infrastructure developed by the NECTAC in September 2008
Early Childhood Transition Project Form developed by NECTAC and SERRC in May 2009
Other Resources Used
“Tools for Transition in Early Childhood: A Step by Step Guide for Agencies, Teachers and Families “ by Beth S. Rous & Rena A. Hallam A copy of this book was provided to
each local program to assist them with the process of addressing their specific issues.
Action plan document (in the appendix)
Who Participated in the Initial Meeting?
Part B State Preschool Staff Part C State Office Staff Part B District/Local Education
Agencies Part C Regional Coordinators and
Community Outreach Specialist (COS)
The Initial Meeting
Presentation by Kathy Whaley(NECTAC) and Grace Kelly(SERRC) on: An “Overview of Part C and Part B APR and
Transition Requirements” and An “Overview of Web –based Transition
Resources”. Presentation by a local program on:
Pilot project on Transition and The process for assessing current transition
practices, identifying issues and improving practices
Kathy and Grace shared: APR data (indicator 8--Part C & Indicator
12--Part B) with each local program relative to transition and
Information on how to use the data and how to complete the Self-Assessment document
Then: Each local program met
as a team
Team Discussions
The Self-Assessment Document The Louisiana Early Childhood
Transition Project Form Other members in our region that
we want to join this initiative Preliminary plans for immediate
next steps
Next Steps
Each local program was asked to : Schedule their next meeting/try to meet at
least quarterly Share all completed documents with new
team members Solicit comments from the members who were
not able to attend and update their documents as necessary
Use comments from the Self-Assessment and the Louisiana Early Childhood Transition Infrastructure to identify regional strengths/barriers
Follow-up Meetings
Suggested Agendas: Break up into small work groups to
develop action plans around the 8 areas identified on the Self- Assessment Document
Brainstorm barriers and Use the “Recommended and Evidence-
Based Practices to Support Transition to Inclusive Settings” document to identify strategies that the team can use to address areas of concern
Teams continue to meet quarterly to discuss their progress on the strategies listed on the action plan and update/revise the plan as needed
All the Local Teams are continuing to meet
Part C and Part B staff have developed closer working relationships
Some Local Teams have developed resource binders
Some Local Teams are still working on enhancing their working relationships
Anticipated Final Results
Children and their families have a smooth transition from Part C to Part B or other appropriate setting!
Improved results in Part C and Part B Transition conferences are held Transition plans will include steps
and services Evaluations are completed within 60
days of parental consent
IEPs are developed and implemented by the child’s third birthday
Services beginning on or before age 3
More collaboration between Part C and Part B
Links to Resource Documents
Link to Transition initiative:http://www.nectac.org/topics/transition/ectransitionta.asp
Link to needs assessment: http://www.nectac.org/~pdfs/topics/transition/TransitionSelf_Assessment_09_15_08.pdf
Book:Rous, B. & Hallam, R. (2006). Tools for transition in early
childhood: A step-by-step guide for agencies, teachers, and families. Baltimore MD: Paul H. Brookes Publishing.
Facilitated Discussion Form (Contact presenter, NECTAC, SERRC for form)
Presenters:
Brenda Sharp – DHH Part [email protected]
Pam Sund – DHH Part C [email protected]
Mary Louise Jones – DOE Part B
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IN CONCLUSION
Opportunities for interaction/ collaboration/ coordination exist
at every step in the transition process
AND
Collaboration is necessary to ensure smooth transitions for
children and families
State Sharing & Questions for the Presenters