training ig -gl accounting

7/24/2019 Training IG -GL Accounting

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SFIN-Training Series

GL Accounting

16thJune, 2015


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Objectives

E!"ain the i#ea an# conce!t o$ %ni&ersa" Journa"'

(ut"ine the !ur!ose an# a#&antages o$ A!!en#i Le#ger'

%n#erstan# the )erging o$ GL * +ost e"eent aster #ata'

E!"ain the currenc con$iguration'

.o/ to con$igure the +( Integration'


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Training Scope-Changes in GL Accounting

%ni&ersa" Journa"SEG s A+(+ANon-#isru!ti&e A!!roach Le#gersGL )aster ata

+urrencies+( IntegrationNe/ Settings in Si!"e Finance(3so"ete Settings in Si!"e Finance


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Universal Journal Entry

+o!right 2015 Accenture A"" ri ghts reser&e#'

%ni&ersa" ourna" entries are /ritten to a ne/ ta3"e

A+(+A'

(ne "ine ite ta3"e /ith $u"" #etai"s $or a""

a!!"ications' It inc"u#es the #ata o$ FI-GL, FI-AA,

+(, +(-7A8Account 3ase#9 * +(-7+-A+T

a!!"ications'

So, the #ata source is sae $or a"" a!!"ications,

hence the reconci"iation is not re:uire# e'g'

;econci"iation 3et/een FI, +( an# FI, AA'

;e#uction o$ eor $oot!rint through e"iinationo$ re#un#anc'

Account 3ase# +(-7A is $u"" integrate# /ith

ourna" entr' The sste #eri&es the

characteristics $or a"" $inancia" stateent ites on

the 3asis o$ transactions'

It is !ossi3"e to enhance the ourna" entr 3

eten#ing the co#ing 3"oc< an# +(-7A

characteristics'


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Universal Journal Entry


%ni&ersa" ourna" entr consists o$ a hea#er8ta3"e =7F9 an# the

res!ecti&e ites8ta3"e A+(+A9'

There are rare cases, /here entries in A+(+A are /ritten

/ithout a #ocuent hea#er e'g' a"ance carr $or/ar# entries,

corrections in igration' These entries #on>t re!resent stan#ar#

3usiness !rocesses' The corres!on#ing "ine ites ha&e arti$icia"

#ocuent nu3ers 3eginning /ith "etters8E'g' ?>- a"ance carr

$or/ar# entries9'

ata !re&ious" store# in FAGLFLE@A an# FAGLFLE@T is no/

store# in the ta3"e A+(+A'

ata o$ Ne/ GL in#ustr ta3"es $or 7u3"ic sector an# Joint

enture Accounting 8 F)GLFLE@AT, 7SGLFLE@AT an#

JGLFLE@AT9 is no/ store# in ta3"e A+(+A'

+o!ati3i"it &ie/ is !ro&i#e# $or ta3"e FAGLFLE@A' This

co!ati3i"it &ie/ re#irects se"ect stateents $ro FAGLFLE@A to

A+(+A'

A+(+A

FAGLFLE@A

FAGLFLE@T

BB C+%STD T

BB C+%STD A

In#ustr A

In#ustr T


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BSEG s AC!OCA


SEG an# A+(+A #on>t store co!"ete" i#entica" #iensions'

A+(+A has $ie"#s $ro +(, +(-7A, )L, AA that are not in SEG'

SEG has #e#icate# $ie"#s $or o!en ite anageent !aent

that are not in A+(+A'

ue to "ine ites "iitation, SEG is usua"" aggregate#' This

"iitation is not a!!"ica3"e $or A+(+A8(+LN $ie"# "ength is 69'

A+(+A stores a"" +( interna" !ostings' These are not !oste# to

SEG ta3"e'

A+(+A stores carr$or/ar# an# correction "ines $ro igration/hereas these are not store# in SEG'

A+(+A stores #i$$erent GAA7S in$oration, 3ut "e#ger


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"on-!isruptive Approach # Accounting $nter%ace


Technica"", the %ni&ersa" Journa"

#e&e"o!ent #i#n>t a$$ect the eterna"

inter$aces'

Eterna" inter$aces to FI+( "is

or #irect ca""s o$ the Accounting inter$ace

ha&e 3een


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List o% obsolete Accounting tables in s'$"


In#e ta3"es reo&e# Aggregate ta3"es reo&e#

A3o&e entione# ta3"es are re!"ace# 3 co!ati3i"it &ie/s


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Le(gers

T/o t!es o$ Le#gers

Stan(ar( Le(gers Lea#ing Le#ger Non-"ea#ing Le#ger

Appen(i) Le(ger

Is #e$ine# on to! o$ a ase Le#ger * ase "e#ger shou"#

3e a stan#ar# "e#ger'

Inherits +urrenc settings an# $isca" ear &ariant o$ 3ase "e#ger'

(n" "e#ger s!eci$ic anua" !ostings are a""o/e#'

+an>t 3e !art o$ stan#ar# "e#ger grou!'

Se!arate !osting !erio# &ariant can 3e aintaine#''

A!!en#i "e#ger can 3e use# to create

anageent &ie/ on to! o$ a "ega" "e#ger'

A"so he"!$u" $or re!orting !ur!ose'


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Le(gers # Appen(i) Le(ger


;egu"ar transaction #ata is store# in the stan#ar# "e#ger, on" a#ustents

are store# in A!!en#i "e#ger' (ne A!!en#i "e#ger $or one !ur!ose'

Ece!t creating o$ "e#ger aster #ata, A!!en#i "e#ger #oesn>t re:uire an

a##itiona" con$iguration'

ene$it o$ re#uce# #ata $oot !rint'

ene$it o$ re#uce# reconci"iation as on"8anua"9 #e"ta !ostings are

aintaine# in the a!!en#i "e#ger

A+(+A stores the #ata $or a"" a!!en#i "e#gers'

SEG #oesn>t store the a!!en#i "e#ger #ata'

AuthoriHation on a!!en#i "e#ger "e&e" is easi" !ro&i#e#'

%ni&ersa

ase Le#ge

Appen(i) Le(ger A

7ost into c"ose# !erio#s

$or restateent !ur!oses

Appen(i)A#ustents $

!ur!

7ur!oseK Financia" St


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*aster !ata- *erging o% GL Account + Cost ele,ent


+ost e"eents are erge# /ith GL account asters'

No "onger creation o$ cost e"eents in contro""ing' ase# on the GL

account t!e, /e can create !riar an# secon#ar cost e"eents in

GL aster'

+ost e"eent creation transactions =A01 * =A06 /i"" re#irect ou to

FS00 transaction'

e$au"t account assignents /hich are aintaine# at cost e"eent

"e&e" /i"" 3e o&e# to (='

Secon#ar cost e"eents are !art o$ GL re!orting'

a"ance

N

E!

7ri

Secon

be%ore


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*aster !ata- *erging o% GL Account + Cost ele,ent


Statistica" cost e"eent 8categor 0 $or assets9 can 3e

aintaine# in FS00'

Though cost e"eents are erge# /ith GL aster in the

$ronten# transactions, aster #ata ta3"es o$ cost

e"eents i'e' +S=A an# +S= are continue to store the

cost e"eent aster #ata'

E&en though cost e"eent settings are a&ai"a3"e un#er

contro" #ata ta3, these settings are a!!"ica3"e at chart o$

account "e&e" an# not co!an co#e "e&e"'

Tie #e!en#enc $or cost e"eents is not re"e&ant

anore' e can>t #e"ete cost e"eents since the are

erge# /ith GL accounts'


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Currencies


As ear"ier FI sti"" su!!orts a' currencies

an# +( sti"" su!!orts a' 2 currencies

SA7 ;ecoen#e# +urrenc Settings

Loca" +urrenc

Inherite# $ro +o!an co#e settings'

+an?t 3e o#i$ie# as ear"ier'

G"o3a" +urrenc $or GL * +(

Inherite# $ro contro""ing area #e$inition settings'

+urrenc t!e 0 is !re$erre# currenc t!e a"/as'

1st a##itiona" +urrenc Inherite# $ro +ountr settings i$ re:uire#'

E'g'.ar# +urrenc, In#e-ase# +urrenc

2n# a##itiona" +urrenc

This is a&i"a3"e on" /hen our +ontro""ing area currenc

t!e

Is other than 0'


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Currencies

A"" currenc $ie"#s are a&ai"a3"e in A+(+A

ta3"e'

SA7 is suggesting to aintain currenc t!e 0

to contro""ing area $or a"" ne/ insta""ations' So

that contro""ing area currenc an# FI grou!

currenc is uni:ue' No nee# to aintain grou!

currenc se!arate" in FI as 3e$ore'

I$ contro""ing area currenc t!e is other than

0, then this currenc t!e /i"" 3e a!!"ica3"e to

contro""ing area on"' Nee# to aintain grou!

currenc as 2n#or r# "oca" currenc as !er there:uireent in FI'

SA7 is suggesting that tr to aintain

currencies /hich are uni:ue $or 3oth FI *+(

areas'


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CO $ntegration


Integration o$ +ontro""ing /ith

Financia" Accounting no#e has

3een intro#uce# in Si!"e $inance'

Since secon#ar cost e"eents

are !art o$ chart o$ accounts no/,

/e #on>t nee# to a! secon#ar

cost e"eents to GL accounts $or

+( a""ocations'

e ha&e to #e$ine #ocuent t!es

$or +( !ostings an# ha&e to

assign it to )a!!ing &ariant,

$urther un#er a!!ing &ariant /ecan #e$ine re:uire# +( 3usiness

transactions' Oou can #e$ine

#i$$erent #ocuent t!es $or

#i$$erent 3usiness transactions'

Fina"", the co!"ete# &ariant is

assigne# to co!an co#e'


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CO $ntegration


e$ine "e#ger $or +( &ersion'

No/ /e can #e$ine /hich "e#ger /i"" carr the#ata to contro""ing $or +( &ersions'

ersion 0 ust 3e assigne# to "ea#ing "e#ger'

7"ease note that $isca" ear &ariants ust 3e

i#entica" in FI an# +( inc"u#ing s!ecia"

!erio#s'

7ara""e" actua" &ersions are current" not

su!!orte#'


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%ni&ersa" Journa"SEG s A+(+ANon-#isru!ti&e A!!roach Le#gersGL )aster ata+urrencies+( IntegrationNe/ Settings in Si!"e Finance(3so"ete Settings in Si!"e Finance


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"e& settings &ith s'$" - !e%ine Settings %or Journal Entry Le(ge


This sing"e ste! in3ui"t /ith u"ti!"e transactions e can create Le#gers8Stan#ar# A!!en#i9' Le#gers can 3e assigne# to co!an co#es'

+urrenc settings are aintaine#' Fisca" Oear ariant * 7osting 7erio# ariant can 3e assigne# to co!an

co#es' Accounting 7rinci!"es are assigne# to the co3ination o$ Le#ger *

+o!an co#e'


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"e& settings &ith s'$" - !e%ine Settings %or Journal Entry Le(ge


In this &ie/ /e /i"" aintain currenc

settings'

A"so /e /i"" aintain Fisca" ear

&ariant an# 7osting 7erio# ariant

settings $or the co3ination o$

co!an co#e an# "e#ger'

Accounting 7rinci!"e can 3e

aintaine# in this &ie/ $or the

co3ination o$ co!an co#e an#

"e#ger'


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"e& settings &ith s'$" - !eactivate a Le(ger %or a Co,pany Co(


In this acti&it, /e can #eacti&ate a "e#ger $or $uture $isca" ears on a

co!an co#e 3asis'

e can>t #eacti&ate the "ea#ing "e#ger'

ocuents /hich are $a""ing !osting #ate , 3e$ore or #uring the $isca" ear

s!eci$ie# in To 'iscal year $ie"# are sti"" !oste# to the "e#ger'

Eisting #ata in the "e#ger is retaine# an# can continue to use it in

ana"ses' ut, this #ata is inco!"ete an# not suita3"e $or re!orting

!ur!ose'

7"ease note that it is not !ossi3"e to acti&ate again a #eacti&ate# "e#ger'


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"e& settings &ith s'$" - osting perio( variant


No/ /e can aintain !erio#s at !osting !erio# &ariant

"e&e"'

/e can choose the o!tion /hether aintaining !erio#sat !osting !erio# &ariant "e&e" or aintaining !erio#s

$or a"" !osting !erio# &ariants siu"taneous"'

I$ /e choose aintenance at !osting !erio# &ariant

"e&e", then another user can aintain !erio#s $or a

#i$$erent !osting !erio# &ariant at the sae tie'

ith this change, authoriHation at !osting

!erio# &ariant "e&e" is !ossi3"e'


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%ni&ersa" Journa"SEG s A+(+ANon-#isru!ti&e A!!roach Le#gersGL )aster ata+urrencies+( IntegrationNe/ Settings in Si!"e Finance(3so"ete Settings in Si!"e Finance


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Obsolete settings in s'$"


Ne/ GL scenarios are o3so"ete, 3ecause a"" #etai"s are a&ai"a3"e in uni&ersa" ourna"

entr'

e$ine currencies o$ Lea#ing "e#ger is re!"ace# 3 #e$ine settings to ourna" entr "e#ger'

e$ine an# Acti&ate Non-Lea#ing Le#gers is re!"ace# 3 #e$ine settings to ourna" entr

"e#ger'


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Obsolete settings in s'$"


+( ;ea"-tie integration into Ne/ GL is o3so"ete' ecause secon#ar cost

e"eents are o&e# to +hart o$ Accounts in sFIN, so a!!ing o$ secon#ar cost

e"eents to GL accounts is no "onger' .ence, #e$inition o$ ;ea"-tie integration

&ariant an# assigning it to co!an co#e are o3so"ete'

ocuent t!e an# #ocuent nu3er in Genera" Le#ger ie/ !er "e#ger is

o3so"ete' ocuent t!e an# nu3er o$ entr &ie/ is use# $or a"" "e#gers'


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GL Accounting

.+A


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GL Accounting

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training ig -gl accounting

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