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Job Description

Trainee Archivist

Department Archive (Scott Trust Foundation)

Reports to Head of Archive

Normal location Kings Place, 90 York Way, London N1 9GU

Terms and

conditions

Fixed-term contract, full time Monday-Friday, starting July 2013

for 12 months

Job dimensions

(financial,

operational,

people etc.)

N/A

Purpose of role

To assist the archivists with the day-to-day running of the archive

service. The role covers a wide range of duties including

answering enquiries from staff and members of the public,

undertaking cataloguing projects and assisting with outreach

activities. This is an ideal post for someone looking to gain

practical experience before applying to study for a professional

qualification in archives and records management. It would also

be suitable for someone currently studying for a postgraduate

archive qualification by distance learning. The trainee will be

offered the opportunity to attend relevant courses and visit other

archives in the London area.

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Key responsibilities and accountabilities

Answering enquiries relating to the archive collections

Scanning photographs and negatives

Accessioning new material coming into the archive

Repackaging and labelling archive material

Undertaking cataloguing projects under the guidance of the archivists

Uploading records to our digital repository

Working on our audio-visual digitisation project

Monitoring and recording environmental conditions in the archive stores

Retrieval and return of archive material including lifting and carrying

Assisting and supervising researchers

Assisting with outreach activities, including contributing to the archives website and

twitter feed

General office management (photocopying, filing etc)

Key contacts and relationships (internal and external)

GNM Archive team

GNM Staff at all levels of the organisation

Readers and members of the general public

PERSON SPECIFICATION

Knowledge& experience

Intending to apply to study on one of the archive courses

or currently studying on distance learning course

Good knowledge of modern history and current affairs

Undergraduate degree in any subject

Experience of working in an archive service(paid or voluntary)

Essential

X

X

X

Desirabl

e

X

Skills and behaviours

Excellent IT Skills

Organised

Attentive to detail

Logical approach

Excellent standard of written English

Good communication and interpersonal skills

X

X

X

X

X

X

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Assertive

Approachable

Customer service orientated

Enthusiasm for role

Able to handle repetitive, routine work

Able to work independently and take direction

X

X

X

X

X

X

This job description is a guide to the work you will initially be required to

undertake. It summarises the main aspects of the job but does not cover all the

duties that the job holder may have to perform. It may be changed from time to

time to meet changing circumstances. It does not form part of your contract of

employment and as your experience grows, you will be expected to broadenyour tasks, suggest improvements, solve problems and enhance the

effectiveness of the role.