train the trainer - parbica · objectives of today’s progam •learn about parbica’s toolkit...
TRANSCRIPT
![Page 1: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/1.jpg)
Train the Trainer
Sofitel, Brisbane 13 October 2009
Welcome
![Page 2: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/2.jpg)
Overview of Today’s Program – 1 of 4
2
![Page 3: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/3.jpg)
Overview of Today’s Program – 2 of 4
3
![Page 4: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/4.jpg)
Overview of Today’s Program – 3 of 4
4
![Page 5: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/5.jpg)
Overview of Today’s Program – 4 of 4
5
![Page 6: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/6.jpg)
Aims of our workshop
•To help increase the capacity of participants to run their own training courses based upon PARBICA’s Recordkeeping for Good Governance Toolkit
6
![Page 7: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/7.jpg)
Objectives of Today’s Progam
•Learn about PARBICA’s Toolkit
•Introduce PARBICA’s Train the Trainer package
•Understand how to plan a training program
•Learn to train others to use PARBICA’s Toolkit
•Practice presenting to a group
7
![Page 8: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/8.jpg)
Getting to Know Your Toolkit
Recordkeeping for Good Governance Toolkit
8
![Page 9: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/9.jpg)
Brochure & Poster Good Records
Good Governance
ADVICE FOR SENIOR GOVERNMENT OFFICIALS
•Promotes the benefits of good recordkeeping
•Aimed at senior officials
9
![Page 10: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/10.jpg)
Introduction
Recordkeeping for Good Governance Toolkit
INTRODUCTION
•Background to the Toolkit
•Explains efficiency, accountability and protecting people’s interests
10
![Page 11: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/11.jpg)
Checklist
•Is my organisation managing records to world standards?
•10 questions
Recordkeeping for Good Governance Toolkit
GUIDELINE 1: Recordkeeping Capacity Checklist
11
![Page 12: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/12.jpg)
Recordkeeping Requirements
•What records must be made and how they should be managed
Recordkeeping for Good Governance Toolkit
GUIDELINE 2: Identifying Recordkeeping Requirements
12
![Page 13: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/13.jpg)
Recordkeeping Policy
Recordkeeping for Good Governance Toolkit
GUIDELINE 3: Model Recordkeeping Policy
•Documents a commitment to good recordkeeping
•Assigns responsibilities to good recordkeeping
13
![Page 14: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/14.jpg)
Record Plan
Recordkeeping for Good Governance Toolkit
GUIDELINE 4: Administrative Record Plan
•Helps public service officers manage their files
14
![Page 15: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/15.jpg)
Adapting and Implementing Admin Record Plans
Recordkeeping for Good Governance Toolkit
GUIDELINE 5: Adapting and Implementing the
PARBICA Administrative Record Plan
•Helps public service officers adapt and implement the Admin Record Plan
15
![Page 16: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/16.jpg)
Morning tea
10.30 – 10.45
16
![Page 17: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/17.jpg)
Developing & Implementing Record Plans for Core Functions •Helps public service
officers develop and implement Record Plans for Core Business Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 6: Developing and Implementing
Record Plans for Core Business Functions
17
![Page 18: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/18.jpg)
Disposal Schedule for Common Admin Functions
•Helps guide public service officers to manage their files
•Retention
•Disposal
•Transfer
Recordkeeping for Good Governance Toolkit
GUIDELINE 7: Disposal Schedule for Common
Administrative Functions
18
![Page 19: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/19.jpg)
Implementing the Disposal Schedule Admin Functions
•Helps public service officers use the Disposal Schedule for Common Administrative Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 8: Implementing the Disposal
Schedule for Common Administrative Functions
19
![Page 20: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/20.jpg)
Adapting Disposal Schedule for Admin Functions
•Helps public service officers adapt the disposal schedule for Common Administrative Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 9: Adapting the Disposal Schedule
for Common Administrative Functions
20
![Page 21: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/21.jpg)
Starting an Appraisal Programme
•Helps public service officers start their appraisal program
Recordkeeping for Good Governance Toolkit
GUIDELINE 10: Starting an Appraisal Programme
21
![Page 22: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/22.jpg)
Overview of Guideline 11
•Pages 1-14: PARBICA’s Train the Trainer guideline
•Appendix 1: ICA Training the Trainer (reference book) – pages 15-68
•Appendix 2: Toolkit Guidelines 1-10 Explained – pages 69-70
•Appendix 3: Model Toolkit Training Package - BROCHURE – pages 71-73
•Appendix 4: Model Toolkit Training Package – CHECKLIST – pages 75-78
•Appendix 5: Model Workshop Planner – pages 79-80
•Appendix 6: Model Workshop Feedback Form – pages 81-82
Training Pacific Island Government Officers in Using PARBICA’s Toolkit
22
![Page 23: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/23.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•After lunch:
•Planning a Course
•Budget
•Learner Profiles
•Group activity: Aims, Objectives and Learning Outcomes
23
![Page 24: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/24.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery
•Handouts
•Teaching Aids
•Assessment
•Evaluation
24
![Page 25: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/25.jpg)
Lunch
12.00 – 12.45
25
![Page 26: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/26.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Planning a Course
•Establishing the training need – is training needed?
•Permissions – don’t upset anyone!
•Strategic relationships – who are my champions?
•Logistics – time, place, equipment, and …..!
•Aims – statement of intentions.
•Objectives – how will the training be presented?
•Learning outcomes – skills to be gained from the training.
•Content Design – how am I going to do it?
26
![Page 27: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/27.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Budget
No budget?
– plan well and keep it simple
– think strategically
27
![Page 28: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/28.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Learner Profiles
•Who is your audience?
•Does the audience know the training content?
•Are they experienced at training?
28
![Page 29: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/29.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 1
•How many trainees?
•Mix it up?
•Time?
•Guest speakers?
•Budget?
•Other resources and equipment required?
29
![Page 30: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/30.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 1
•How many trainees?
•Mix it up?
•Time?
•Guest speakers?
•Budget?
•Other resources and equipment required?
30
![Page 31: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/31.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 2
•Introductions and ‘Ice Breakers’
•Presentations and lectures
•Case studies
•Individual work
•Group exercises
•Brainstorming
•Facilitated discussion
•Workshops
•Individual Learning
31
![Page 32: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/32.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Handouts
•Supports the presentation
•Underpin the course structure
•Examples:
•presentation slides; notes; course outline; reading list; definitions; contact details; diagrams; photos; worksheets; more…..
32
![Page 33: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/33.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Teaching Aids
•Making the training more interesting and memorable
•Visually stimulating
•Makes people think
•Illustrates examples
•Stories
•PowerPoint
33
![Page 34: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/34.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Assessment
•Did the trainees learn anything?
•Pre-training assessment
•Post-training assessment
34
![Page 35: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/35.jpg)
Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Evaluation
•What did trainees think about the training?
35
![Page 36: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/36.jpg)
Group activity Worksheet 1: Aims, Objectives and Learning Outcomes
36
![Page 37: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/37.jpg)
Worksheet 1 ~ Aims, Objectives and Learning Outcomes
Move into 8 groups of 6 people.
• In your groups, talk about what the aims, objectives and learning outcomes of a training workshop your group might run for aToolkit Guideline.
• Talk about: What would the main aim of a Toolkit Training Program?
What are the main objectives of the training? What will the learning outcomes be? • You have 35 minutes in your group.
37
![Page 38: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/38.jpg)
Group activity Worksheet 2: Preparing a Presentation
38
![Page 39: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/39.jpg)
Worksheet 2 ~ Preparing a Presentation
• In your groups, decide which toolkit Guideline you will talk about.
• Prepare a short, 5 minute group-presentation for your group. • Think about the group presentation having the following structure:
Introduction - Main Points - Conclusion
• You have about 45 minutes in your group.
• Each groups then has 5 minutes only to make a group-presentation to everyone else
(everyone in the group must speak).
39
![Page 40: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/40.jpg)
Toolkit Planner
40
•Appendix 5 – pages 79-80
![Page 41: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/41.jpg)
Model Feedback Forms
•Appendix 6 – pages 81-82
41
![Page 42: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/42.jpg)
Where to from here?
•Learn about PARBICA’s Toolkit
•Introduce PARBICA’s Train the Trainer package
•Understand how to plan a training program
•Learn how to train others using PARBICA’s Toolkit
•Practice presenting to a group
✔
✔
✔
✔
✔
42
![Page 43: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/43.jpg)
And then?
•Talk about the Toolkit
•Keep practicing
•Establish strategic relationships
43
![Page 44: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/44.jpg)
Closing Remarks
44
![Page 45: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/45.jpg)
Feedback forms
•Spend 5 minutes now looking over and completing the feedback form for today’s training program
45
![Page 46: Train the Trainer - Parbica · Objectives of Today’s Progam •Learn about PARBICA’s Toolkit •Introduce PARBICA’s Train the Trainer package •Understand how to plan a training](https://reader034.vdocuments.mx/reader034/viewer/2022042202/5ea27aa0dfb502179630be0d/html5/thumbnails/46.jpg)
Thank you!
46