trail gazette - september 2013

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September 2013

President Gene Walker5531 Lardon Rd NESalem, OR 97305-3248

(503) 428-6641(503) 371-4363

Treasurer Tom Ruttan3761 SW Olson Ct

Lake Oswego, OR 97034

(503) [email protected]

Vice President Bruce Reichelt

46895 SW LaChance RdGrand Ronde Or 97347

(503) [email protected]

Secretary Shannon Kelley20000 NE Jaquith Rd

Newberg, OR 97132-6694(503) 537-0802(503) 784-0760

[email protected]

Welcome Richard Brown

Richard and his wife Julia join us from Hauhton

Louisiana. Richard has a 1948 Chief hes restoring

and is looking for our help in answering anyquestions he may have as his project progresses.I told him several OTC members have post-war

Chiefs and would all be happy to help in any waypossible.

New OTC Vice President Takes Office

As a result of elections earlier this year, Bruce

Reichelt steps up to take the office of VicePresident this month. Bruce has served as a clubofficer in the past and is familiar with the rolesand responsibilities of Vice President. Please give

AMCA Presidents Newsletter

By Richard Spagnolli, President AMCA

With Labor Day just around the corner, and oneAMCA National Meet and two National Road Runs

left on the schedule, another successful year ofAMCA events is about to come to a close.

From what I have seen on a National level and

what I have heard and seen on the local level,participation in Club and Chapter events hasincreased this past year. National Meets have

seen increased participation from both vendorsand visitors. National Road Runs sponsored byChapters continue to provide Members with riding

venues that otherwise would not be available to


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Oregon Trail ChapterSeptember 2013

There is still much to be done to make sure

owners of antique motorcycles know about theAMCA. Based on my own experience in Western

Pennsylvania, I continue to be surprised thatthese owners have no knowledge of the existence

of the AMCA. I'm sure this observation appliesnationwide. We have to do more as a Club to

encourage membership and the formation of new

Chapters, which may result in owners of old,bikes becoming aware of the Club through a local

Chapter's events.

The Board addressed the future of the AMCAwhen it agreed to begin the search for a full-time

Executive Director. This decision was not madewithout serious thought, research and discussion.

The Club already had a model for this position,

although not designated an Executive Director(ED). The Board hired Bill Wood as a contractor tobe the Club's Operations Manager beginning

March 1, 2011. He has been responsible for

several aspects of the day-to-day operations ofthe Club. This arrangement has worked so well, it

convinced me and other Board members that this

position needed to be expanded to an ExecutiveDirector position.

Since no one on the Board had the expertise to

conduct a nationwide search for an ED, andwanting the entire search process to be fully

transparent, the Board retained the services ofScion Executive Search, located in San Francisco.

This group came highly recommended by anothermotorcycle organization that had used this firm in

it h f ti di t Th B d

Scion is in the process of exclusively gathering

resumes and conducting interviews of thosecandidates who meet the qualifications for the

position. The Board will not be involved in theinitial review and interviewing process. Scion will

eventually present the Board with a list ofqualified candidates. The Board will then decide

who will be interviewed from this list. A final list

will then be prepared and personal interviewsconducted from which the full-time AMCA

Executive Director will be hired. The advertised

salary range is $70,000-$95,000, plus benefits,which is always subject to revision andmodification with an incentive-based proposal.

Scion will advise the Board in this regard.


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The Board discussed several other matters at the

Chapter President's Meeting. The tax situationremains the same as previously reported. The

Club's tax status will continue to be monitored forthe remainder of the year to determine if we cansatisfy the IRS Safe Harbor and thereby maintainour tax-exempt status. Based on interim reports,

we anticipate that the Club will not be able to

satisfy the Safe Harbor and we will lose our taxexempt status. If that happens, all Chapters willlose their current tax-exempt status (there are

several Chapters that have already lost this statusbecause of sponsorship of National Meetsthisincludes coalition Chapters). Unless a Chapter

files for its own tax exemption with the IRS, all of

these Chapters will have to file an IRS 1120 taxreturn and a return with their home state.

For the Wauseon meeting, Club CPA Chuck

Deluzio prepared an example of an 1120 taxreturn, which was distributed to the attendees.

Although every Chapters tax situation may bedifferent, the purpose of this example return was

to demonstrate that the vast majority of Chapterswill have little or no tax liability. If a Chapter

manages its revenue and expenses each year, thetax liability can be minimized or eliminated.

The Club continues to offer to pay for the tax-

preparation fees (not the tax due) for all Chapterssponsoring National Meets and Road Runs, and to

pay for a one-hour consultation with ChuckDeluzio's firm for all other U.S. Chapters. I urgeyou to take advantage of this offer.

A few Chapters have not reported their tax-filing

status to Chuck as requested previously. The

Board assumes they have contacted their own taxadvisers. The Club will not be responsible for any

Chapter that has refused advice or failed to

consult with Chuck's firm. For all AMCA Chaptersoutside the U.S., the Club offers no tax advice.

You should consult your own tax adviser in yourcountry to assure compliance with all tax laws.

The Club simply does not have the resources or

means to offer such advice.

With the pending publication of the AMCA

Membership Roster, the Board addressed the

privacy concerns and rights of the Membershipand the ability of the Club to communicate withits Members and the Chapters to solicit new

members. The Board was also concerned aboutmember and non-member use of Membershiplists for solicitation, blast emails, spam and otherunauthorized uses. The Club has had an Anti-

Solicitation Policy since 2008. That policyaddressed commercial use of the list.

The Board amended this policy to protect the

privacy of member email addresses by forbiddingemail blasts and other mass mailings without

individual member permission The amended


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Chapters will still be able to communicate with

their own members because it is presumed thatwhen a member joins a Chapter, he or she is

consenting to receive emails and othercommunications. Chapter newsletters are alsoexempt from this policy by other sections of theP&P Manual. If your Chapter would like to solicit

new members under this policy, please first

determine the geographic area where yourChapter wants to solicit new members, thensubmit this information along with a draft of the

form solicitation letter (found in the Policies andProcedures Manual) to Bill Wood [email protected].

After an extensive search for a qualified Member,

the Board interviewed and appointed DavetteBent to fill the term of the former Treasurer.

Davette is a retired accountant with extensive

experience. She will oversee the Club's financesand work closely with retained Assistant

Treasurer Tom Walsh and Club CPA ChuckDeluzio. Davette is also a Board member.

The Board renewed its trademarks and copyrights

as required by federal law. The Club trademarksand copyrights are valuable assets of the ClubMembership and need continuous protection and

must be defended from unauthorized use.

After discussion, the Board will conduct its fall

meeting in conjunction with the Barber VintageFestival October 11-13 in Birmingham, Alabama.The Board will participate in the Antique

Motorcycle Foundations Leadership Forum at the

In addition to volunteers, logistics remain a very

real problem. How can old-bike literature becopied in a cost-efficient way while protecting the

integrity of the owner's product? Bill Wood and avolunteer or two will be conducting a copyingsession for two days at the Chesapeake ChapterNational Meet, October 4-5, in Jefferson,

Pennsylvania. If you know of anyone attending

this meet that may have literature of interest,please advise them to bring it to the meet. If youknow anyone who has expertise in this area or

who can offer suggestions, please have themcontact Bill Wood at [email protected].

The other project is the Senior Member Project.

This project was previously announced as an

effort to record the oral histories of some of ourSenior Members and then upload them to the

Club website for member access. We had high

hopes for this project, but still need volunteers.The Club is purchasing the necessary legal

recording equipment, which can be attached tothe phone with the recipient's permission to allow

recording of the conversation. Very easy androughly an hour for each interview. If you know

anyone who has experience in broadcasting orjust interviewing people, please have them

contact Bill Wood.

I urge you to review the Board minutes from the

June 9, July 11 and August 4, 2013,teleconferences that are on the Club website

under the heading About. Thanks again forlistening. Please email or call me with yourcomments and questions


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Upcoming Events

Check out these upcoming antique and vintage

motorcycle events. See ourEventspage foradditional information.

Date Event

Sept. 8VMEs Vashon Island EventVashon Island, WA

Sept 14OTC Business MeetingBrooks OR

Sept. 2232nd Ann. Oyster RunAnacortes, WA

Oct 12OTC Business MeetingBrooks OR

Member Classifieds

1970 Triumph TR6C - $5995This is a very nice original 1970 Triumph TR6C(650cc twin w/ single carburetor and high pipes)

with about 18,000 miles. The gas tank appears

to have the original paint along with the factoryseat, stainless steel fenders and all the correct

factory parts.

The bike has the patina of a 43 year old machine

that has seen some use and is collectable as anoriginal survivor. It is in very good condition,

runs well and has recently had a new rear tireinstalled, new battery, refurbished Amal

t i b t ith St fl t

Editors Note:

Deadline for articles, advertisements or othersubmissions to the Trail Gazette is the 20th of the

month. Send submissions [email protected]
http://www.amcaotc.org/eventshttp://www.amcaotc.org/eventshttp://www.amcaotc.org/eventsmailto:[email protected]:[email protected]:[email protected]://www.amcaotc.org/events


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trail gazette - september 2013

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