Tracker Electronic I-9

Tips for completing a reverification for an employee on F-1 Visa with an I-9 in Tracker

Prepared by Cathy Menacher University of Illinois at Urbana-Champaign

July 2011

Reverification Process for an Employee with an I-9 in Tracker – F-1 Visa Holder

Search for the employee’s I-9 for whom you need to do a reverification either:

using the search functionality

clicking on the blue number link in the Employee Reverification Due under the Form I-9 Task Summary

or clicking on the Employee Name link under the Top 10 Reverify Section on your Dashboard

The system will display Sections 1 and 2 of the I-9.

Initiate the Reverification

2

Reverification Process – Showing Previously Completed Section 1

No action to be taken on this screen

3

Reverification Process – Showing Previously Completed Section 2

1. Click on the View Section 3: Updating and Reverification button at the bottom of the screen

1.

I-94 exp date D/S Cathy Menacher 6/27/11 DS-2019 N0007777778 exp. date 6/28/11

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Steps to Initiate Reverification

2. Click the Add New Section 3 button at bottom of the I-9 Record Summary Information (Current) screen

2.

5

To Enter Section 3 Documentation

3. Click the Select Document button in the middle of the screen

3.

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Finding the Document

4. Scroll through the appropriate list to find the documentation presented for the extension/reverification, click on the document (will normally be the Foreign Passport with I-94 although employee will normally only have the I-20 reflecting the work authorization extension)

5. Click OK

5.

4.

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I-20 Sample

7777777

I-20 # to be entered in Notes Section

Date to be entered in the second “Expires” field under List A and the Notes Section

6/28/12

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Reverification for F-1 6. Enter the Document # (normally the SEVIS # from the I-20) and new Expiration Date; indicate passport and I-94 information in Notes and Tasks box. (NOTE: If the employee provides an acceptable receipt for the extension, enter the document # and expiration date and check the “Employee presented an acceptable receipt in lieu of an original document” box. You will need to see the original document within 90 days and go back into the I-9, enter the final Document # and Expiration Date, uncheck the receipt box and re-sign Section 3.)

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6.

Signing Section 3

7. Read the Attestation Statement, and then click the “I Agree” box 8. Click the Sign Section 3 and Save to History button

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7.

8.

Section 3 Signed

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F-1 OPT Extension with Receipt

Expiration date reflects 180 days from current expiration date.

Once the Employment Authorization Card (EAD) is received, you will need to search for the employee’s I-9, and follow Steps 1 - 7

If the employee provides an acceptable receipt for the extension, enter the document # and expiration date and check the “Employee presented an acceptable receipt in lieu of an original document” box. The employee will need to present to you the original document within 90 days. At that time, you will need to access the I-9, uncheck the “Employee presented an acceptable receipt in lieu of an original document” box, enter the final Document # and Expiration Date, and re-sign Section 3.

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I-797C Receipt Notice for F-1 OPT Extension

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Document Title

Document #

Expiration Date = 180 days from current work authorization expiration

Actual Document Received after having presented a receipt

Once the Employment Authorization Card (EAD) is received, you will need to go back to the employee’s I-9, click on the Add New Section 3 button and follow Steps 1-8

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Actual EAD Card Received

Date entered should now be the actual expiration date reflected on card

EAD card received. Cathy Menacher 6/28/11

WAC00000000002

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EAD Card

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Expiration Date

Document Title = EAD Card

Document #