town of green mountain falls · 12/3/2019  · regular board of trustee meeting agenda . 10615...

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Town of Green Mountain Falls Regular Board of Trustee Meeting Agenda 10615 Green Mountain Falls Road Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input on Ordinance 2019-06, An Ordinance Amending Section 2-28 And Adding A New Section 2-39 To The Town Of Green Mountain Falls Municipal Code Concerning Regular And Special Meetings And Work Sessions WORKSHOP: Public Input on Ordinance 2019-07, An Ordinance Amending Section 2-228 Of The Town Of Green Mountain Falls Municipal Code Concerning Planning Commission Meetings WORKSHOP: Public Input on Ordinance, 2019-08, An Ordinance Amending Sections 6-155(B) And 6-156(C) Of The Town Of Green Mountain Falls Municipal Code Concerning The Expiration Date Of Short Term Rental Licenses WORKSHOP: Public Input on Resolution 2019-15, Resolution to Adopt 2020 Budget REGULAR MEETING: 1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE 2. ADDITIONS, DELETIONS, OR CORRECTION TO THE AGENDA 3. CONSENT AGENDA a. Approve Board of Trustees Meeting Minutes from November 19, 2019 b. Bring Into Record Checks Run November 27, 2019 4. NEW BUSINESS a. Consideration of Standing Order b. Consideration of SB203 Appointed Counsel c. Consideration of Resolution 2019-14, A Resolution Of The Town Of Green Mountain Falls, Colorado, Calling The Regular Election To Be Held On April 7, 2020

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Page 1: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Town of Green Mountain Falls Regular Board of Trustee Meeting Agenda

10615 Green Mountain Falls Road Tuesday, December 3, 2019 7:00 p.m.

WORKSHOP: Public Input on Ordinance 2019-06, An Ordinance Amending Section 2-28 And Adding A New Section 2-39 To The Town Of Green Mountain Falls Municipal Code Concerning Regular And Special Meetings And Work Sessions WORKSHOP: Public Input on Ordinance 2019-07, An Ordinance Amending Section 2-228 Of The Town Of Green Mountain Falls Municipal Code Concerning Planning Commission Meetings WORKSHOP: Public Input on Ordinance, 2019-08, An Ordinance Amending Sections 6-155(B) And 6-156(C) Of The Town Of Green Mountain Falls Municipal Code Concerning The Expiration Date Of Short Term Rental Licenses WORKSHOP: Public Input on Resolution 2019-15, Resolution to Adopt 2020 Budget REGULAR MEETING:

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE

2. ADDITIONS, DELETIONS, OR CORRECTION TO THE AGENDA

3. CONSENT AGENDA a. Approve Board of Trustees Meeting Minutes from November 19, 2019 b. Bring Into Record Checks Run November 27, 2019

4. NEW BUSINESS

a. Consideration of Standing Order

b. Consideration of SB203 Appointed Counsel

c. Consideration of Resolution 2019-14, A Resolution Of The Town Of Green Mountain Falls, Colorado, Calling The Regular Election To Be Held On April 7, 2020

Page 2: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

d. Consideration of Resolution 2019-15, A Resolution Summarizing Expenditures And Revenues For Each Fund And Adopting A Budget For The Town Of Green Mountain Falls Colorado, For The Calendar Year Beginning On The First Day Of January, 2020, And Ending On The Last Day Of December, 2020.

e. Consideration of Resolution 2019-16, A Resolution Levying General Property Taxes For The Year 2020, To Help Defray The Costs Of Government For The Town Of Green Mountain Falls, Colorado, For The 2020 Budget Year

f. Consideration of Resolution 2019-17, A Resolution Adopting The 2020 Municipal Fee Schedule

5. OLD BUSINESS

a. Public Hearing and Final Adoption, Ordinance 2019-06, An Ordinance Amending Section 2-28 And Adding A New Section 2-39 To The Town Of Green Mountain Falls Municipal Code Concerning Regular And Special Meetings And Work Sessions

b. Public Hearing and Final Adoption, Ordinance 2019-07, An Ordinance Amending Section 2-228 Of The Town Of Green Mountain Falls Municipal Code Concerning Planning Commission Meetings

c. Public Hearing and Final Adoption, Ordinance 2019-08, An Ordinance Amending Sections 6-155(B) And 6-156(C) Of The Town Of Green Mountain Falls Municipal Code Concerning The Expiration Date Of Short Term Rental Licenses

d. Consideration of Resolution 2019-10, A Resolution Of The Town Of Green Mountain Falls, Colorado, Adjusting The Terms Of Members Of The Town’s Planning Commission

6. PUBLIC INPUT: 3 Minutes per speaker

7. CORRESPONDENCE a. Annexation Petition b. Audit Engagement Letter c. Approved Trails Committee Minutes

8. TRUSTEE REPORTS

9. ADJOURN

Page 3: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS Regular Board of Trustee Meeting

November 19, 2019 – 7:00 P.M.

REGULAR MEETING MINUTES Board Members Present Mayor Jane Newberry Trustee Margaret Peterson Trustee Tyler Stevens Trustee Katharine Guthrie Town Manager Angie Sprang Town Clerk Laura Kotewa

Board Members Absent Trustee Chris Quinn Town Attorney Not present Public Works Marshal’s Dept. Virgil Hodges

1. Call to Order/Roll Call/Pledge of Allegiance

Mayor Newberry called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited, and roll was taken. 2. Additions, Deletions, or Corrections to the Agenda

Mayor Newberry made a motion, seconded by Trustee Peterson, to accept the Agenda. Motion passed. 3. Consent Agenda

a. Approve Board of Trustees Meeting Minutes October 15, 2019 b. Bring into Record Checks Run November 1-15, 2019

Trustee Stevens made a motion, seconded by Trustee Peterson to accept the Consent Agenda. Motion carried.

Page 4: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

4. New Business

a. Consideration of Special Event Application – Bronc Days 2020

Mayor Newberry made a motion to approve the application for Bronc Day, to be held on Saturday July 25, 2020. Trustee Stevens seconded, and the motion carried.

b. Consideration of Minor Subdivision (Replat) – 10775 Mountain Ave

Mayor Newberry made a motion, seconded by Trustee Stevens to approve the Minor Subdivision. Motion passed.

c. Introduction Ordinance 2019-08 An Ordinance Amending Sections 6-155(B) And 6-156(C) Of The Town Of Green Mountain Falls Municipal Code Concerning The Expiration Date Of Short Term Rental Licenses

This matter was set for Public Hearing on December 3, 2019.

d. Introduction Ordinance 2019-09 An Ordinance Repealing And Reenacting Article XV Of Chapter 10 Of The Green Mountain Falls Municipal Code Regarding Fire Restrictions

A Public Hearing was set for this matter for January 7th, 2020. It was brought to the clerk’s attention that there was a corrected version of the table that is more accurate than the one included in the Ordinance. It was asked that the table be replaced, and that the final version of the Ordinance be sent to Chief Murphy for approval before the Public Hearing. 5. Old Business

a. Update on DOLA Flood Recovery Project Bid

After background information was presented by Town Manager Ms. Angie Sprang, A motion was made by Mayor Newberry and seconded by Trustee Peterson to approve the Milestone bid and move forward. Motion passed. Work on Iona, with the work on El Paso to also be contemplated, will be completed inhouse.

b. Consideration of Colorado Springs Utilities signed Easement Agreement

Page 5: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Mayor Newberry made a motion to accept and sign the Easement, with a second by Trustee Guthrie. Motion carried. 6. Public Input – 3 Minutes Per Speaker

No public comments were heard. 7. Correspondence: There was no correspondence. 7. Trustee Reports Trustee Guthrie mentioned that the Chamber has a tree lighting event planned for November 30th at 6:00pm with a procession through town along with the tree lighting. Trustee Peterson asked that someone take a look at replacing the burnt out lightbulbs along the lake bridge to and at the Gazebo. Mayor Newberry thanked all for taking care of business during her absence. 8. Adjournment

Meeting adjourned at 7:24 p.m.

______________________________ Jane Newberry, Mayor

_______________________________________ Laura J. Kotewa, Town Clerk/Treasurer

Page 6: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Nov 27, 19

Black Hills Energy 9.72CEBT 4,202.20Chief Petroleum 2,394.26Colorado Municipal League 586.00Wilson & Company, Inc., Egineers & Archit 692.35

TOTAL 7,884.53

4:12 PM Town of Green Mountain Falls11/27/19 Expenses by Vendor SummaryAccrual Basis November 27, 2019

Page 1

Page 7: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

MUNICIPAL COURT, __[Insert Name of Municipality]_ __________ COUNTY, STATE OF COLORADO [Insert Court Address]

▲ COURT USE ONLY ▲

STANDING ORDER PURSUANT TO C.R.S. § 13-1-114.5 REGARDING FEES FOR COURT-APPOINTED COUNSEL

Effective ______________, the following shall apply in all cases in which private attorneys accept court appointments to represent in-custody or indigent defendants in the ____________ Municipal Court:

1. Fees:

• Attorney hourly rate: $75.00 • Maximum total fee for disposition without trial: $1,200.00 • Maximum total fee for disposition with trial: $2,500.00

2. Expenses and Reimbursable Activities:

• Travel time to and from the court will be reimbursed but shall not exceed one hour total per court appearance. The court will not reimburse for mileage.

• The court will not reimburse for time spent on administrative activities. • The court will not pay fees or expenses for paralegal or secretarial work or legal

research services.

3. If there are unusual circumstances involved in the case and the appointee determines that additional work must be completed that will create fee charges over the maximum allowed, pre-approval for fees in excess is to be obtained by submitting a Motion to Exceed the Maximum to the presiding judge. The Motion to Exceed the Maximum must cite the specific special and extraordinary circumstances that justify fees in excess.

4. Appointees must submit a final itemized invoice or request for payment to the court within forty-five (45) days of final disposition of the case.

SO ORDERED this ___ day of ____________, 2019.

_________________________________ [Insert Name of Judge] Presiding Judge, [Insert Name of Municipality]

Page 8: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

10/8/2019

Q:\USERS\GREEN MOUNTAIN FALLS\MEMOS\2019\SB 203 APPOINTED COUNSEL-M100819.DOCX

Corey Y. Hoffmann

Kendra L. Carberry

Jefferson H. Parker

M. Patrick Wilson

Of Counsel

J. Matthew Mire

Hilary M. Graham

Kathryn M. Sellars

Denver Office

511 16th Street, Suite 610

Denver, CO 80202-4260

(303) 825-6444

Vail Office

P.O. Box 2616

Vail, CO 81658

(970) 390-4941

Daniel P. Harvey

Ruthanne H. Goff

Evin B. King

Robert C. Huss

Alexandra N. Slaten

TOWN OF GREEN MOUNTAIN FALLS

MEMORANDUM

TO: LAURA KOTEWA, TOWN CLERK

FROM: JEFFERSON H. PARKER, TOWN ATTORNEY

ALEXANDRA N. SLATEN, ESQ.

DATE: OCTOBER 8, 2019

RE: MUNICIPAL COURT UPDATES - INDIGENT DEFENSE COUNSEL AND

COURT REMINDER PROGRAM

This memorandum discusses recent updates concerning municipal courts, focusing on the

requirement for municipalities to provide court-appointed defense counsel to certain defendants.

While this requirement is rooted in both the United States and Colorado Constitutions, the

Colorado legislature has been expanding protection of municipal court defendants since 2016.

This memorandum serves as a comprehensive update regarding legislation passed since that time,

including a discussion of Senate Bill 18-203 ("SB 203") which clarifies how independent defense

counsel should be appointed and evaluated. Additionally, this memorandum discusses the recently

enacted SB 19-036 ("SB 036") implementing a court reminder program. Both SB 203 and SB 036

take effect January 1, 2020.

Background and Colorado Legislation of 2016-2018

Longstanding Sixth Amendment case law provides that a criminal defendant is entitled to

court-appointed counsel if indigent and facing a possible jail sentence. See Gideon v. Wainwright,

372 U.S. 335 (1963). This entitlement is interpreted to extend to every critical stage in the

proceeding before trial and to trial itself, but generally does not attach until after the defendant's

initial appearance before a judicial officer where the defendant learns of the charges against them

and their liberty is subject to restraint. Rothgery v. Gillespie County, 554 U.S. 191 (2008). This

remained the law in Colorado until July 1, 2018, the effective date of House Bill 16-1309 ("HB

1309").

Page 9: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

October 8, 2019

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HB 1309 expands defendants' rights in Colorado beyond those provided by the Sixth

Amendment, and requires municipal courts to appoint counsel to a defendant at the time of first

appearance and regardless of financial ability to pay if that defendant is: (1) presently in custody;

and (2) charged with an offense that includes a possible sentence of incarceration. C.R.S. § 13-

10-114.5(1). Courts are relieved of this requirement if the defendant makes a "knowing,

intelligent, and voluntary waiver of his or her right to counsel" after the municipal judge gives the

defendant a full advisement of their rights in court in compliance with C.M.C.R. 210 and C.R.S. §

16-17-201. Id.

Appointments made under this provision continue until the defendant is released from

custody, at which point the defendant may apply for court-appointed defense counsel pursuant to

the procedures for indigent individuals. C.R.S. § 13-10-114.5(2). The process for determining

indigency is set by rule of the Colorado Supreme Court through a Chief Justice Directive. This

directive requires all persons requesting court-appointed representation to complete an application

or to have the application completed on their behalf. Chief Justice Directive 04-05, Sec. II(C). If

the municipal court has any questions regarding how indigency should be determined, we would

be happy to provide direction in a follow-up memorandum upon request.

At the time of its passage, HB 1309 was argued by local government advocates to be an

unfunded mandate in contradiction to state statute and TABOR (Colorado Constitution Article X,

§ 20), and therefore unenforceable. However, HB 18-1353 ("HB 1353") put that argument to rest

by allocating state funding toward helping municipal courts meet the requirements made by HB

1309. Under HB 1353, municipal courts may apply to the Department of Local Affairs ("DOLA")

for reimbursement of funds associated with meeting the mandate to provide defense counsel at

first appearance. Importantly, municipal courts can only seek reimbursement from DOLA for

counsel appointed under HB 1309's mandate, and not counsel only required by the Sixth

Amendment.

Senate Bill 18-203

SB 203 was added on to HB 1309's provisions in 2018 and codifies what municipal courts

were already required to do under the Sixth Amendment – provide independent court-appointed

counsel to indigent defendants facing possible incarceration. However, SB 203 also sets forth

additional procedural requirements for appointment and supervision of this counsel. Most notably,

"indigent independent defense requires…that a nonpartisan entity independent of the municipal

court and municipal officials oversee or evaluate indigent defense counsel." SB 203, § 1. To

satisfy this requirement, a municipality has three options:

1) Use counsel evaluated or overseen by the Office of Alternate Defense Counsel

(the "ADC");

2) Use counsel provided by a legal aid clinic associated with any Colorado law

school; or

Page 10: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

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3) Contract directly with one or more defense attorneys using an independent review

entity.

If exercising the third option above, which is historically how many municipal courts

operate, the municipality must ensure that the process to select such counsel is transparent and

based on merit. SB 203, § 1. Furthermore, each selected attorney under option three above must

be periodically evaluated by an independent entity to ensure competency and independence. This

must be done within one year of contracting the attorney and every three years thereafter. Id. The

reviewing independent entity may be either the ADC, a group of experienced criminal defense

attorneys not associated with the municipality, or a local or regional independent indigent defense

commission.

If exercising the third option and using a commission as the reviewing entity, such

commission must consist of at least three members selected by the chief municipal judge in

consultation with and approved by the ADC to serve without compensation. Terms and procedures

of these members are set by the municipality. Once established, the commission has the

"responsibility and exclusive authority to appoint indigent defense counsel" for terms of not less

than one year and retains sole authority to supervise and discharge the appointed defense counsel.

Id. Despite this supervisory authority, the commission may not interfere with defense counsel's

advocacy in specific cases.

Finally, while SB 203 only appears to apply to indigent defense counsel (as opposed to

counsel required solely under HB 1309), it will likely be easier for the Town to apply whichever

process is adopted pursuant to SB 203 for meeting all appointed counsel obligations.

Next Steps

A. Determine which option under SB 203 best fits the Court's needs

SB 203 takes effect on January 1, 2020, at which point the Town should have steps in place

for compliance with the bill. Prior to that date, the Town should choose which of the three methods

above it will use to provide independent defense counsel. If choosing option three, the Town

should also determine who the reviewing entity should be. Finally, if using a commission as such

reviewing entity, the Town should take steps to establish membership and rules for this

commission.

Using ADC-approved counsel or using the ADC as the reviewing entity for appointment

of individual counsel is the least-involved option above, but comes with strict deadlines for

requesting assistance. If a municipality desires to exercise option one above, a contract between

the ADC and the municipality is required. SB 203, § 2. However, requests to use the ADC's legal

defense services will not be processed until after September 1, 2020. Requests to use the ADC as

the reviewing entity for commission-appointed counsel must be received by September 1st of each

calendar year for services to be provided the following year. If the Town desires the ADC's

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reviewing assistance in 2020, application for assistance needed to have been made by September

1, 2019.

B. Implement a standing order to contain costs

SB 203 addresses how attorneys should be appointed and vetted to serve as independent

defense counsel, but does not address how the court should compensate these attorneys for services

provided to the public. While any of the three independent review entities will retain the power of

appointment and supervision as to any appointed counsel, the Town still maintains its authority to

set maximum hourly and total compensation paid to these appointed persons. One way of keeping

these costs in check is to implement a standing order addressing such issues.

The state currently compensates ADC attorneys at rates of $75-95 per billed hour plus

costs, depending upon the type of charge the attorney is defending. Attorneys handling

misdemeanor and traffic issues can bill for $75 per hour up to a maximum of $3,000 with trial or

$1,500 without trial. Chief Justice Directive 04-04, attachment D(1). Court-appointed counsel is

compensated at $80 per hour, with misdemeanors and petty offense defense capped off at $2,646

with trial or $1,787 without trial. Chief Justice Directive 04-04, attachment D(2). While not

binding upon municipalities, these rates are indicative of what courts find acceptable and are

unlikely be successfully challenged. If there are unusual circumstances involved in the case and

the appointee determines that additional work must be completed that will create fee charges over

the maximum allowed, pre-approval for fees in excess is to be obtained by submitting a motion to

exceed the maximum to the presiding judge. If used, the municipal court's standing order should

follow similar protocol and amounts.

Senate Bill 19-036

As a final municipal court update, the state legislature recently adopted SB 036, which

requires the State Court Administrator to administer a court reminder program reminding "criminal

defendants and juvenile participants to appear at each of their scheduled court appearances and to

provide reminders about an unplanned court closure." SB 036, § 1. The purpose of this legislation

"is to significantly reduce the number of criminal defendants and juvenile participants who are

taken into custody solely as a result of their failure to appear in court." Id. The State Court

Administrator will develop and operate the program, but it must be administered in every

municipal court in the state.

The Town's municipal court can choose to opt out of the state's notification program only

if it has its own procedure for using text messaging to remind all criminal defendants and juvenile

participants of court dates and closures. Id. Regardless of whether the Town uses its own program

or the state's, the municipal court is still required to notify court participants about the existence of

the reminder program at each appearance to see if the individual would like to participate. SB 036,

§ 2. Notification must be offered each time the defendant or participant appears in court, is

released on bond, or issued a summons in lieu of a warrant. SB 036, § 2-5. Parents of juveniles

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must also receive this notification program offer. SB 036, § 6. Phone numbers collected to carry

out the intent of the program may not be shared by the or across the judicial department for any

other purpose other than notification of court dates and closures. SB 036, § 1.

The easiest way to comply with the requirements of SB 036 is for the Town to opt-in to the

state's funded program and provide the required notice of the program on both the summons and

on the advisement of rights form that defendants acknowledge before appearing before the court.

Municipal judges should also be made aware of this requirement to include with any verbal judicial

advisements that are given. Like SB 203, the requirements of SB 036 do not take effect until

January 1, 2020.

Conclusion

Municipal courts are required to provide indigent defendants with counsel both at the time

of arraignment and through all proceedings of the case. Recent legislation clarifies who may be

appointed as indigent defense counsel and how these persons are to be vetted. The Town has three

options regarding appointment and supervision of counsel. Standing orders may be used by the

municipal court to help contain the costs associated with providing independent counsel to indigent

defendants. SB 203's requirements take effect on January 1, 2020.

We are available to assist the Town in carrying out its obligations under SB 203,

particularly if the Town decides to form or become a part of a local or regional independent

indigent defense commission. We can also review contracts made with the ADC to provide any

of the above services for the Town. Finally, a draft standing order setting forth possible hourly

and total maximum fees is attached to this memorandum for your consideration.

As always, please let us know if you have any questions or need additional information.

Page 13: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

November 26, 2019 Laura Kotewa Transmitted by email Laura, I’m writing this for you to share with your Board as you move forward toward the April election. In considering the choice of a mail ballot or polling place, I offer the following thoughts. Mail ballot is the mechanism preferred by most municipalities. Here’s why:

• It provides a greater level of customer service to voters. Voters can vote at their convenience and in a relaxed manner.

• It generally increases voter turnout. • It is consistent with the county election process. Voters have become accustomed to mail

ballots and a polling place election can cause confusion. • It is less work for staff and Judges. • It is easier to implement appropriate security and control. • Election results are generally available earlier. Polling place election results can require

work late into the night or early morning. However, some jurisdictions still prefer a polling place election for these reasons:

• Some voters enjoy the traditional experience of personally voting at the polls. • If voters are challenged, the voter is more likely to be physically present to be sworn. • There may be a small cost savings in envelope printing costs and postage, although this is

offset by increased absentee voters, and by additional supplies needed for the polling place. So while this is a possible small savings, it is likely to be negligible.

In making your decision, I encourage you to consider the following:

• Statistically, about 2/3 of voters choose to vote absentee in a polling place election. This negates much of the polling place benefits mentioned, and causes more work for staff and Judges than a mail ballot election.

• A polling place election may require more Judges, and a longer work shift for those Judges. Securing Election Judges often is a challenge, and asking them to work a longer shift may make that even more challenging.

• Most importantly, consider that many of your Town’s residents spend their work days in locations that are not convenient to physically coming to Town Hall to vote.

In my experience, a mail ballot election is the preferred choice, although it’s important that each jurisdiction consider its options and make the choice that is best for its voters. Sincerely, Judy A. Egbert Owner/Consultant

410 12th Street Alamosa, CO 81101 719/580-9357 [email protected]

COMPANY NAME

Page 14: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

RESOLUTION NO. 2019-14

A RESOLUTION OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO, CALLING THE REGULAR ELECTION TO BE

HELD ON APRIL 7, 2020 WHEREAS, the Town's regular elections are held on the first Tuesday of April in even-numbered years, with April 7, 2020 being the next election date; and

WHEREAS, the Board of Trustees wishes to document its desire regarding conduct of the election; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO, THAT:

1. The Town’s Regular Election will be conducted on April 7, 2020 pursuant to CRS 31-10-101 et sec, also known as the Municipal Election Code.

2. This election will be conducted as a mail ballot election. 3. The Town Clerk is designated as the Designated Election Official. 4. Pursuant to CRS 31-10-401, the Board of Trustees delegates authority to the Town

Clerk to recruit and secure Election Judges in a number that she deems appropriate.

ADOPTED this 3rd day of December 2019.

TOWN OF GREEN MOUNTAIN FALLS, COLORADO

______________________________ Jane Newberry, Mayor

(SEAL) ATTEST: ___________________________________ Laura Koteva, Town Clerk

Page 15: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

RESOLUTION NO. 2019 - 15

RESOLUTION TO ADOPT 2020 BUDGET

A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF GREEN MOUNTAIN FALLS COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2020, AND ENDING ON THE LAST DAY OF DECEMBER 2020

WHEREAS, the Board of Trustees of the Town of Green Mountain Falls, has authorized the Budget Officer, to prepare and submit a proposed budget to said governing body at the proper time; and,

WHEREAS, the City’s Budget Officer, Angie Sprang, has submitted a proposed budget to the governing body on October 15, 2019, for consideration. WHEREAS, a workshop was held for the purpose of receiving public input on October 15, 2019. WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on December 3, 2019, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget, and,

WHEREAS, changes in the draft budget were done in such a manner that the budget remains in balance, as required by law.

NOW, THEREFORE, BE IT RESOLVED BY the Board of Trustees of the Town

of Green Mountain Falls, Colorado: Section 1. That estimated expenditures for each fund are as follows: General Fund $ 602,777

Capital Improvement Fund $ 463,341 Conservation Trust Fund $ 8,500

Section 2. That the budget, as submitted herein above summarized by fund, hereby is approved and adopted as the budget of the Town of Green Mountain Falls, Colorado for the year stated above. The Budget hereby adopted shall be signed by the Mayor and made a part of the public records of the Town. INTRODUCED, READ, PASSED, AND ADOPTED, this 3rd day of December, 2019.

ATTEST:

_____________________________ _____________________________ Jane Newberry, Mayor Laura J. Kotewa,Town Clerk/Treasurer

Page 16: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

2020 Budget Message

Town of Green Mountain Falls, Colorado 10615 Green Mountain Falls Road Green Mountain Falls, CO 80863

Board of Trustees and Citizens of Green Mountain Falls, Pursuant to §29-1-103(1)(e) of the Colorado Revised Statutes, it is my pleasure to present the following budget message to accompany the 2020 Annual Budget for the Town of Green Mountain Falls. The following budget sets forth projections of Town expenditures and revenues for the period of January 1, 2020 through December 31, 2020. For 2020, the Town’s overall budget is $602,777. Of this total, $602,777 in expenses are attributable to the General Fund. A remaining $8,500 in expenses are budgeted within the Conservation Trust Fund. The Capital Improvement Fund for 2020 is anticipated to be $463,341. After these expenses, anticipated end-of-year unrestricted fund balance are budgeted as follows:

General Fund – $602,777. Capital Improvement Fund – $453,206, $17,952 TABOR emergency reserve. Conservation Trust Fund – $8,500.

Per C.R.S. §29-1-102(2)(b), the Town’s budget is based on a modified accrual basis. Per C.R.S. §29-1-103(1)(e), this budget will permit the Town to continue to afford the following basic municipal services:

Public Works o Road maintenance and upkeep o Parks maintenance and upkeep o Facilities maintenance and upkeep (including municipal Pool facility) o Fleet maintenance and upkeep

Town Marshall

o Respond to complaints/enforce all provisions of the Town’s municipal code o Manage all law enforcement-related records o Maintain all administrative compliance elements of the department o Manage part-time volunteer reserve officers o Municipal Court – assist in prosecution of municipal code infractions o Serve as general liaison to the public in keeping the peace (community policing) o Emergency management – assist in the immediate management of emergency/disaster

events o Events management – lend operational support to local events to ensure permit

compliance, proper traffic management, and the general safety of attendees

Office of the Clerk-Treasurer

Page 17: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

o Town Board of Trustees and appointed committee management Agenda publication and management Public notifications Recording and publication of minutes of proceedings Vacancy announcements and management

o Designated Local Election Official o Licensing Official (businesses, short-term rentals, animals, liquor, special event permits,

etc.) o Records Management (financial, personnel, contractual, municipal court, etc.) o Municipal Code Updates

Ordinance tracking Interface with online code publishing company to maintain updates

o Municipal Court Clerk o Human Resources Support (payroll administration, policy development, professional

development, onboarding/offboarding, volunteer management, etc.) o Information Technology Support

Website content management Interface with independent consultants for network upkeep Software/hardware maintenance Legal Services Interface with Town Attorney’s Office as needed/appropriate

o Insurance Administration – property/casualty, workers compensation, health Enrollment Renewals Claims

o General Financial Services Procurement officer Accounts payable/receivable management Annual auditing support Banking/credit/investment management Budget tracking/maintenance Fiscal reporting Procurement assistance

o Events Management Manage Pavilion bookings Provide event support as appropriate (e.g. insurance, scheduling)

Planning/Land Use o Staff support to Planning Commission o Liaison between Planning Commission, Board of Trustees, Town residents, applicants,

other Town staff o Land use/zoning determinations – e.g. vacations, annexations, development o Grant writing/administration o Capital project planning/management o Economic development o Trails management o Short-term rental administration o Plan reviews o Permit request review/issuance (development, revocable permits, grading, street cuts,

etc.) 3

Page 18: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

o Primary interface with Regional Building Department, EPC Health, other entities as needed

o Comprehensive Plan monitoring/implementation o Code enforcement (relating to land use, zoning, construction, etc.) o GIS technician o Event support

Town Manager o Liaison between Town staff and Board of Trustees o Operations management (principle supervisory authority for Public Works)

Hiring/firing non-appointed staff Day-to-day oversight/work plan management Performance reviews/goal-setting Disciplinary matters

o Municipal budget officer o Liaison to Town Attorney’s Office

Communication of Town Board articulated legal questions/concerns Direction on desired legislation Strategizing/negotiating regarding actual or potential legal disputes

o Capital project budgeting/planning/management o Contract management o Grant oversight/strategic planning o Intergovernmental liaison/representative o Organizational health

Professional development planning Ongoing staff analyses/evaluation of outsourcing opportunities

o Public Information Officer o Emergency management o Insurance administration o Event support o ADA coordination

Note: All departments are jointly responsible for providing basic administrative support – i.e. general customer service, office management, fielding public inquiries, etc.

Included in the budget is a three (3) percent COLA increase. Significant line item changes notable are increased fee revenues, which will offset the cost of planning services. There is $20,000 slated for attorney’s fees related to municipal code updates/ongoing code update.

Relative to the general fund expenses of $602,777 balance with anticipated revenues in 2020, which are $602,777. Net revenues after expenses in the General Fund are therefore anticipated to be $0. The total net revenues after expenses for the Capital Reserve Fund for 2020 is anticipated to be $0. The Conservation Trust Fund (lottery proceeds) is projected to bring in $8,500 in 2020 funds, which per State law will be used for parks maintenance/grant matching funds.

The primary capital achievements contemplated are as follows:

$91,341 For the completion of the Belvidere Ave. widening/overlay (PPRTA) – left over/remaining funds may roll into the Stilling Basin’s project upon completion of the project

$66,000 for the completion of transportation – related stilling basins (PPRTA) $146,000 For the completion of two (2) health and safety critical flood recovery projects

(DOLA/local match 75/25)

Page 19: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

o Repair/Replace Maple St. Culvert/Bridge o Repair/Replace Midland Ave. Culvert Crossing

$12,000 for automating the lake valve controls box (Fishing is Fun grant/local match 75/25) $19,000* for upgrades to public restrooms (applying for community grant funding) $24,000* for construction of ADA-compliant fishing pier at the lake (applying for community

grant funding) $30,000* for a comprehensive signage and parking project (applying for community grant

funding) $50,000* for a Planning Code Re-write (applying for grant funding grant/local match 50/50) $25,000* for fire mitigation efforts (applying for grant funding – analysis is being performed and

the amount of funding listed here may change)

*Note: Funding has not been secured yet for the projects marked with an asterisk. Town Staff is actively seeking grant funding, which may or may not be awarded. If funds are not awarded, these projects will not be completed in 2020 without use of Board approved reserve funds.

In summary, the Board of Trustees continues to address the Town’s financial needs in a prudent and fiscally responsible manner, while investing in the Town’s infrastructure. Trustee assistance and guidance in preparation of this document is appreciated.

Town Staff is to be commended for the professionalism they displayed throughout the budget preparation process.

It is a pleasure working for the Town of Green Mountain Falls and I look forward to continuing my work with its’ citizens, The Board of Trustees, and Town Staff.

Respectfully Submitted,

Angie Sprang Town Manager

Page 20: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS 2020 Annual BudgetGeneral Fund Revenue Detail

2018 2019 2019 2020Actual Adopted Year-End Proposed

Acct. # Description Revenue Budget Projections Budget

INTERGOVERNMENTAL REVENUEGrants - State 94,906 32,400 73,089 18,000 Grants - El Paso County - 7,500 - - HUTF 35,866 28,200 30,000 28,933 Interest 2,612 2,100 220 300 Motor Vehicle Fees - El Paso County 4,210 2,500 2,300 2,500 Motor Vehicle Fees - Teller County 138 300 300 300 Reimbursements - PPRTA 38,217 38,200 40,689 39,139 Road and Bridge - El Paso County 1,404 700 1,345 1,300 Road and Bridge - Teller County 208 100 100 100 Severance/Mineral Lease 666 700 1,225 1,400

Total Intergovernmental Revenue 178,226 112,700 149,268 91,972

TAXESAuto Use Tax - El Paso County 51,116 41,800 25,000 35,000 Auto Use Tax - Teller County 2,661 2,600 4,000 2,500 Franchise-Cable 11,018 10,900 10,900 10,900 Franchise-Electric 20,990 19,900 19,900 19,900 Franchise-Gas 13,097 12,600 12,600 12,600 Franchise-Telephone 4,200 4,200 4,200 4,200 GMF Sales Tax (3%) 117,677 122,600 135,000 145,000 PPRBD Construction Use Tax 16,805 8,000 18,000 17,000 Property Tax - El Paso County 147,479 150,900 150,900 149,000 Property Tax - Teller County 9,282 9,300 9,500 9,300 Short Term Rental Occupancy Tax 4,186 43,400 28,194 37,000 Specific Ownership - El Paso County 18,639 16,500 16,500 17,600 Specific Ownership - Teller County 923 800 800 400 Tobacco Tax 313 300 300 300

Total Taxes 418,385 443,800 435,794 460,700

COURT FEESCourt - Traffic 685 1,000 275 300 Court - Non Traffic Offenses - - 600 500 Court - DUI 220 - - -

Total Court Fees 905 1,000 875 800

LICENSE AND PERMIT FEESAnimal Licenses 415 400 325 625 Business Licenses 9,050 8,500 7,800 9,050 Land Use - Administrative Review 634 300 51 1,500 Land Use - Subdivisions - - - 2,450 Land Use - Zoning and Architectural Review 1,385 500 3,025 8,075 Liquor Licenses 526 500 225 500 Short Term Rental Licenses 2,160 6,000 5,600 11,500 Special Event Permits 2,000 1,400 2,500 2,500 Special Use Permits 625 600 - 600

Total License and Permit Fees 16,795 1,400 19,526 36,800

RENTAL AND ADMISSION FEESGazebo - Rentals 6,975 6,000 6,000 7,000 Pool - Admissions & Passes 3,621 7,500 4,809 5,000

Total Rentals and Admission Fees 10,596 13,500 10,809 12,000

PUBLIC SAFETYSpecial Events - Traffic Control Fees - - - 400 VIN Checks - - 75 75

Total Public Safety - - - 475

Page 21: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

OTHER REVENUE SOURCESGeneral Fund -Donations - Monies - - - - General Fund -Donations - In-kind - - - - GMF Promotional Merchandise 55 - 30 30 Insurance - Claim Proceeds 16,934 - 49,462 - Miscellaneous Revenue 731 - 1,200 -

Total Other Revenue Sources 17,720 - 50,692 30

TOTAL GENERAL FUND REVENUE 642,627 572,400 666,964 602,777

Page 22: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS 2020 Annual BudgetGeneral Fund Expenditure Detail

2018 2019 2019 2020Actual Adopted Year-End Proposed

Acct# Description Expenditures Budget Projections Budget

ADMINISTRATION DEPARTMENTLABORLabor - Full Time 103,121 121,000 90,000 119,440 Labor - Part Time - - 16,000 37,760 Labor - Health Insurance 3,338 20,400 13,000 34,708 Labor - FICA 7,442 9,300 8,400 13,300 Labor - State Unemployment Insurance 112 200 200 200 Labor - Workman's Comp 712 1,200 500 1,300 Labor - Retirement - - - 1,750 Labor - Employee Share Health Insurance - - - - Labor - Hiring/New Employee Expenses - 500 1,802 - Labor - Cell Phone Stipend 60 1,500 - 720

Total Administation Labor 114,786 154,100 129,902 209,178

OPERATIONSInsurance - Surety Bond 1,094 500 380 500 Maintenance - Building 1,984 1,600 1,058 1,600 Publications - Code 525 2,000 2,000 3,000 Publications - Legal Notices 1,411 1,200 500 1,200 Services - Professional 68,912 29,000 19,203 - Supplies - Office 4,452 3,700 3,900 2,500 Training - Professional Development, Per Diem 872 4,500 1,350 4,000

Total Administration Operations 79,251 42,500 28,391 12,800

UTILITIESUtilities - Electric 2,077 2,100 2,000 2,100 Utilities - Natural Gas 553 700 700 700 Utilities - Telephone/Internet 1,490 1,700 1,000 2,500

Total Administration Utilities 4,121 4,500 3,700 5,300 TOTAL ADMINISTRATION DEPARTMENT 198,158 201,100 161,993 227,278

INTERDEPARTMENTAL EXPENSESElection 962 - - 6,200 Fees - Annual Dues, Licenses, Memberships 1,915 600 3,000 3,100 Fees - Banking Charges 124 200 75 200 Fees - Payroll Processing 1,281 900 1,350 - Fees - Software - - - 3,500 Fees - Tax Collection 3,888 3,800 2,000 2,500 Insurance - Claim Deductibles - - 1,000 - Insurance - Property/Casualty Liability Premiums 11,463 11,000 11,000 17,000 Insurance - Workman's Comp - Board Members 933 1,000 100 600 Services - Audit - 6,100 11,000 6,250 Services - IT 4,822 5,600 5,700 5,000 Services - Marketing - - - 2,584 Services - Non-Professional (Labor) - - - - Services - Professional 50,975 29,000 70,100 15,448 Services - Town Attorney 36,300 14,000 22,000 20,000 Transfers - Capital Improvement - - - -

Total Interdepartmental Expenses 112,662 72,200 127,325 82,382 TOTAL INDEPARTMENTAL 112,662 72,200 127,325 82,382

JUDICIAL DEPARTMENTSERVICESServices - Professional 1,000 1,800 - 1,800 Services - Prosecuter 690 3,000 600 3,000

Total Judicial Services 1,690 4,800 600 4,800 TOTAL JUDICIAL DEPARTMENT 1,690 4,800 600 4,800

Page 23: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

PUBLIC SAFETY DEPARTMENTLABORLabor - Full Time 38,875 41,600 46,500 50,000 Labor - Part Time - - - - Labor - Health Insurance 16,712 11,200 13,000 11,600 Labor - FICA 4,268 3,200 3,200 3,200 Labor - State Unemployment Insurance 36 100 100 100 Labor - Workman's Comp 1,763 2,700 1,000 2,700 Labor - Retirement - - - - Labor - Employee Share Health Insurance (4,420) - - - Labor - Hiring/New Employee Expenses - - - - Labor - Cell Phone Stipend 180 - - 240

Total Public Safety Labor 57,414 58,800 63,800 67,840

OPERATIONSFees - Annual Dues, Licenses, Memberships 1,532 2,000 100 2,000 Insurance - Surety Bond - 200 100 200 Maintenance - Vehicle 4,432 4,000 1,000 4,000 Supplies - Ammunition - 500 - 500 Supplies - Clothing 501 1,000 1,000 1,000 Supplies - Fuel 1,162 3,000 1,500 3,000 Supplies - Office 1,273 700 225 700 Supplies - Operational 9,982 4,000 250 4,000 Training - Certifications 90 500 - 400 Training - Professional Development, Per Diem - 2,000 - 2,000

Total Public Safety Operations 18,971 17,900 4,175 17,800

UTILITIESUtilities - Electric 314 900 400 400 Utilities - Natural Gas 727 400 700 900 Utilities - Telephone/Internet 2,154 2,000 325 360

Total Public Safety Utilities 3,195 3,300 1,425 1,660 TOTAL PUBLIC SAFETY DEPARTMENT 79,580 80,000 69,400 87,300

PARKS AND RECREATION DEPARTMENTPARKS OPERATIONSMaintenance - Grounds 5,253 5,000 3,860 4,000 Services - Non-Professional (Labor) - - - - Services - Wildlife Mitigation 3,591 - 4,679 1,000 Supplies - Operational 1,449 1,800 500 700

Total Parks Operations 10,292 6,800 9,039 5,700

UTILITIESUtilities - Electric - Fountain 1,194 1,300 600 600 Utilities - Electric - Gazebo 440 600 400 600

Total Parks Utilities 1,634 1,900 1,000 1,200 TOTAL PARKS 11,927 8,700 10,039 6,900

POOLLABORLabor - Health Insurance 793 - - - Labor - Part Time 7,158 15,000 11,112 12,000 Labor - FICA 548 1,100 850 850 Labor - State Unemployment Insurance 21 100 - 100 Labor - Workman's Comp - 200 - - Labor - Hiring/New Employee Expenses - 300 280 280

Total Pool Labor 8,520 16,700 12,242 13,230

OPERATIONSMaintenance - Building 5,527 1,300 3,748 - Services - Inspections 130 100 130 130 Supplies - Office 32 100 81 50 Supplies - Operational - 2,000 846 300 Supplies - Pool Start Up Funds 130 120 120 Training - Certifications - - - - Training - Professional Development, Per Diem 0 - - -

Total Pool Operations 5,819 3,500 4,925 600

Page 24: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

UTILITIESUtilities - Electric 3,004 2,800 1,723 900 Utilities - Natural Gas 952 1,200 765 630 Utilities - Telephone/Internet 815 800 250 210 Utilities - Water - - - 900

Total Pool Utilities 4,772 4,800 2,738 2,640 TOTAL POOL 19,111 25,000 19,905 16,470

TOTAL PARKS AND REC DEPARTMENT 31,037 33,700 29,944 23,370

PUBLIC WORKS DEPARTMENTLABORLabor - Full Time 32,603 32,300 28,000 48,880 Labor - Part Time 18,795 33,500 17,000 20,280 Labor - Health Insurance 6,342 10,200 8,000 11,508 Labor - FICA 4,259 5,400 3,621 5,400 Labor - Overtime 5,147 3,700 2,800 5,000 Labor - State Unemployment Insurance 109 200 200 200 Labor - Workman's Comp 3,005 3,600 4,610 3,600 Labor - Retirement - 800 - - Labor - Employee Share Health Insurance - - - - Labor - Hiring/New Employee Expenses - - - - Labor - Cell Phone Stipend 180 800 - 240

Total Public Works Labor 70,440 90,500 64,231 95,108

OPERATIONSEquipment - Purchase 415 800 - - Equipment - Rental 32 3,000 249 3,000 Equipment - Repair and Service 19,644 12,500 6,700 12,500 Maintenance - Building 277 2,500 500 - Maintenance - Roads 27,848 40,200 39,700 39,139 Maintenance - Vehicle 10,360 3,500 3,000 4,000 Services - Non-Professional (Labor) 35,992 - 20,000 - Supplies - Fuel 7,554 6,300 5,300 6,300 Supplies - Office 1,735 1,400 100 300 Supplies - Operational 2,530 2,000 3,200 3,000 Supplies - Clothing 1,110 800 589 - Tools 360 300 250 500 Training - Certifications - 1,600 765 650 Training - Professional Development, Per Diem 950 - - 450

Total Public Works Operations 108,807 74,900 80,353 69,839

UTILITIESUtilities - Electric 1,683 500 2200 3000Utilities - Natural Gas 892 2300 800 900Utilities - Telephone/Internet 998 1500 900 1500Utilities - Trash 1,094 1100 1100 1100Utilities - Electric - Street Lights 500 500 1750 6200

Total Public Works Utilities 5,166 5,900 6,750 12,700 TOTAL PUBLIC WORKS DEPARTMENT 184,413 171,300 151,334 177,647

TOTAL GENERAL FUND EXPENDITURES 607,541 563,100 540,596 602,777

Page 25: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS 2020 Annual BudgetGeneral Fund Summary

2018 2019 2019 2020Actual Adopted Year-End Proposed

Acct. # Description Budgt Budget Projections Budget

REVENUEIntergovernmental Revenue 178,226 112700 149268 91972Taxes 418,385 443800 435794 460700Court Fees 905 1000 875 800License and Permit Fees 16,795 1400 19526 36800Rental and Admission Fees 10,596 13500 10809 12000Public Safety - 0 0 475Other Revenue Sources 17,720 0 50692 30

TOTAL GENERAL FUND REVENUE 642,627 572,400 666,964 602,777

EXPENDITURESAdministration 198,158 201100 161993 227278Intergovernmental 112,662 72200 127325 82382Judicial 1,690 4800 600 4800Public Safety 79,580 80000 69400 87300Parks & Recration 31,037 33700 29944 23370Public Works 184,413 171300 151334 177647

TOTAL GENERAL FUND EXPENDITURES 607,541 563,100 540,596 602,777

Excess (Deficiency) of Revenue over Expenditure 35,086 9,300 126,368 -

OTHER FINANCING SOURCES/USESCapital - Donations - In-kind - - - -

Capital - Transfer from Conservation Trust Fund - - - 8,500

Capital - Transfer from General Fund 138,098 48,700 - -

Total Other Financing Sources (Uses) 138,098 48,700 - 8,500

Net Change in Fund Balance - (225069) 36587 7600

CUMULATIVE FUND BALANCE Beginning Fund Balance - 0 0 28087 Net Change in Fund Balance - (225069) 36587.28 (10135) Ending Fund Balance - (225069) 36587 17952

Less Restrictions, Commitments & Assignments:TABOR Reserve (4200) (8500) (8500) (17952)Town Contingency - - - - Fund Balance Assignments - - - - Unassigned Fund Balance (4200) (233569) 28087 0

Page 26: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS 2020 Annual BudgetCapital Improvement Fund Detail

2018 2019 2019 2020Actual Adopted Year-End Proposed

Acct. # Description Budget Budget Projections Budget

REVENUEINTERGOVERNMENTAL REVENUECapital - Block Grants - El Paso County - - - 24,000 Capital - Federal Grants - 16,500 - - Capital - Pikes Peak Rural Transportation Authority - 284,700 127,359 157,341 Capital - State Grants - Dept of Natural Resources - - 12,000 9,000 Capital - State Grants - DOLA 1 (Comp Plan 2018) - - - - Capital - State Grants - DOLA 2 (Flood Recovery) - - 97,644 128,265 Capital - State Grants - DOLA 3 (Planning Code Re-Write) 25,000

Total Intergovernmental Revenue - 301,200 237,003 343,606

OTHER REVENUECapital - Bank Interest - 1,500 1,500 2,100 *Capital - Donations - Monies (see budget message) 21,250 - 31,028 99,000

Total Other Revenue 21,250 1,500 32,528 101,100

OTHER FINANCING SOURCES Capital - Donations - In-kind - - - - Capital - Transfer from Conservation Trust Fund - - - 8,500 Capital - Transfer from General Fund 138,098 48,700 - -

Total Other Financing Sources 138,098 48,700 - 8,500 TOTAL CAPITAL IMPROVEMENT REVENUE 159,348 351,400 269,531 453,206

EXPENDITURESCapital Outlay (from General Fund) 159348 - 57,000 - Capital - Administrative Infrastructure - 50,000 Capital - Fire Mitigation - 25,000 Capital - Equipment - - - - Capital - Computer Hardware - 3,300 3,300 - Capital - Vehicles - - - - Capital - Repairs - Facilities - - - - Capital - Repairs - Park - 46,000 - 55,000 Capital - Repairs - Pool - - - - Capital - Repairs - Roads and Infrastructure - 527,169 - -

Belvidere widening/overlay - 222,369 75,000 91,341 Maple St bridge - 35,200 24,411 73,000 Midland culvert - 52,000 24,411 73,000 Belvidere/Olathe sediment removal - 26,500 - - El Paso Trail road and drainage - 40,800 24,411 - Iona Ave road and drainage - 32,300 24,411 - Hotel St water diversion - 13,000 - - Ute Pass Ave water diversion - 8,000 - - Foster Ave water diversion - 5,000 - - Iona Ave road and drainage - 23,000 - - Stilling Basins - 66,000 - 66,000 Altitude sign replacement - 3,000 - - Comprehensive Signage and Parking Project 30,000

TOTAL CAPITAL IMPROVEMENT FUND EXPENSES 159,348 576,469 232,944 463,341

NET CHANGE IN CAPITAL IMPROVEMENT FUND BALANCE - (225,069) 36,587 (10,135)

CUMMULATIVE FUND BALANCEBEGINNING BALANCE - - - 28,087 Net Change in Capital Fund Balance - (225,069) 36,587 (10,135)

ENDING FUND BALANCE - (225,069) 36,587 17,952

Page 27: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Less Restrictions, Commitments & Assignments:TABOR Reserve (4,200) (8,500) (8,500) (17,952)

Ending Fund Balance (4,200) (233,569) 28,087 0

Page 28: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS 2020 Annual BudgetConservation Trust Fund Detail

2018 2019 2019 2020Actual Adopted Year-End Proposed

Acct. # Description Budget Budget Projections Budget

REVENUEIntergovernmental RevenueCTF - Lottery Proceeds 8,809 9,000 9,000 8,500

Total Intergovernmental Revenue 8,809 9,000 9,000 8,500

Other RevenueCTF - Bank Interest 167 300 300 180

Total Other Revenue 167 300 300 180

Total Cons Trust Fund Revenue 8,976 9,300 9,300 8,680

EXPENDITURESParks and RecreationCTF - Parks and Recreation Projects - Labor 5,940 9,100 9,100 8,500

Total Parks and Recreation Expenditures 5,940 9,100 9,100 8,500 Total Cons Trust Fund Expenses 5,940 9,100 9,100 8,500 NET CHANGE IN FUND BALANCE 3,036 200 200 180

OTHER FINANCING SOURCESCTF - Transfer to Capital Improvement Fund (27,204) (8,800) (8,800) (8,500)

Total Other Financing Sources (27,204) (8,800) (8,800) (8,500)

CUMMULATIVE FUND BALANCEBEGINNING BALANCE 25,337 1,169 1,169 1,369 Net Change in Capital Fund Balance (24,168) 200 200 180

ENDING FUND BALANCE 1,169 1,369 1,369 1,549

Less Restrictions, Commitments & Assignments:Town Contingency - - -

Restricted Fund Balance 1,169 1,369 1,369 1,549

Page 29: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Project Scope of Services The proposed Scope of Services organized into three phases:

1) Code Diagnosis, 2) Code Update, and 3) Code Adoption.

Phase I. Code Diagnosis Project Initiation I will meet with Town staff to review and confirm the project schedule, discuss project coordination and review protocols, and identify issues associated with administering the current development regulations and achieving the objective of implementing the Town’s new plan. Town staff will be requested to compile a list of major concerns with the current land use regulations that have not been captured in the Comprehensive Plan. Document Review I will conduct a review of the Municipal Code associated with land use regulation, taking into consideration the priorities of the Town’s recent Comprehensive Plan. Town staff will be requested to provide electronic copies of the current land use regulations and other supporting documents deemed necessary to carry out the project. The product of this task is an analysis of the Town’s existing land use codes, and commentary with general recommendations on proposed changes. Community Engagement Upon reviewing Green Mountain Falls 2019 Comp Plan, I believe a significant portion of community engagement for this phase has already occurred. We can host one meeting with community committees, planning commission and staff to ensure our document review comports with the expectations of the project and needs of the community. Phase II. Code Update Annotated Outline I will prepare an annotated outline for consolidating and reforming the Town’s zoning, subdivision, and other land use regulations, and ask for contribution from the Town Planner with this task. I will present the annotated outline to the Planning Commission and discuss any suggested refinements. One or more meetings during the same trip will be scheduled with Town staff and other relevant committees. Draft Code Using the annotated outline as a guide, and with the assistance of the Town Planner, I will completely rewrite and reorganize the Town’s land development regulations. At a minimum the rewrite will include: • General provisions, non-conformities, and enforcement;

Page 30: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

• Administration and procedures, inclusive of annexation; • Zone districts and uses; • Special regulations (as appropriate, such as the sign regulations); • Subdivision regulations; and • Definitions. This draft will consolidate the Town’s land use regulations, with refinements that implement the comprehensive plan and establish predictable rules and processes in an organized format that is legally sound. We will present sections of the draft code in a series of Planning Commission work sessions and will discuss any suggested refinements. One or more meetings during each trip will be scheduled with Town staff. Town staff will be requested to assist with meeting logistics. Community Engagement We will facilitate a community workshop during this project phase, to provide an opportunity for public feedback on key draft code provisions prior to public hearings. The workshop will be structured as day long open house events to ensure good turnout. We will attend one joint work session with the Board of Trustees and Planning Commission to present the draft regulations, highlight key provisions and revisions, and obtain guidance for preparing the final draft of the development code. One or more meetings during the same trip will be scheduled with Town staff. Phase III. Code Adoption Community Engagement/Public Hearings We will prepare a revised draft of the regulations incorporating all refinements from the Town staff, Board of Trustees and Planning Commission discussions in Phase II. We will attend one public hearing each before the Planning Commission and Board of Trustees to present the revised draft code along with comments summarized from the community workshop. Prior to the hearings, we will: (1) review and confirm public notice format and timing pursuant to state statutes and the Town’s Municipal Code, (2) prepare a cover memorandum summarizing key process events to date, significant issues and recommendations, (3) confirm the proper Planning Commission resolution and Board of Trustees ordinance format for recommendation and adoption of the new code, and (4) prepare for and facilitate any final amendments desired by the Board of Trustees to be incorporated at the conclusion of the public hearing, in the form of amendments to the adopting ordinance made by motion. Based on the outcome of the public hearings, we will incorporate approved amendments into a final document to be presented to Town staff and the Board of Trustees.

Page 31: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Professional Experience For the last fourteen years, Nina has practiced in local government and zoning law, dealing with all aspects of land use, real estate, governmental liability, personnel and government operations. She specializes in land use code diagnosis and revision to implement planning goals. Nina currently serves as Town and City Attorney for numerous Colorado municipalities, and as special counsel to towns and cities on zoning matters. She assists town and city managers, administrators, planners, community developers and clerks on a daily basis. In addition to city councils and town boards, Nina advises numerous planning commissions, boards of adjustment, zoning boards of appeals and variance boards. Nina has analyzed, drafted and re-wrote significant portions of the land use and zoning codes for the municipalities of: Fort Morgan, Salida, Idaho Springs, Nederland and Monument, was well as numerous villages in suburban New York. Prior to her current role, Nina also represented applicants and developers in all phases of the planning and development process, including in front of governing boards, planning commissions and zoning boards. Nina currently teaches an annual graduate course at the University of Colorado Denver, entitled “Planning and Development: Zoning, Local Government and Affordable Housing.” Nina is a frequent speaker on land use and local government issues, including at the Department of Labor planning commissioners training, Municipal Clerk’s Institute and annual Colorado Municipal League conference. She authored “A Conversation on Quasi-Judicial and Ex-Parte Issues” in Colorado Municipalities. Education Juris Doctor, St. John’s University School of Law, 2006 Honors: Editor-in-Chief, Journal of Legal Commentary Bachelor of Arts, St. John’s University, Government and Politics, Honors College, 2003 Honors: Summa cum laude; Senior Senator, Student Government; Gold Key recipient Firm Nina works at Murray Dahl Beery & Renaud LLP (“MDBR”) a local government firm with offices in Lakewood. Collectively, the attorneys at MDBR have over two hundred years of experience representing Colorado municipalities as well as serving as general counsel for several urban renewal authorities, downtown development authorities and business improvement districts. The Firm’s practice includes representation of private and governmental clients in condemnation, real property, local governmental tax and land use matters. MDBR also serves as special counsel to numerous municipalities, counties and special districts on both sides of the Continental Divide in a broad variety of issues and litigation.

Page 32: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Professional References

1. Geoffrey T. Wilson, Esq. Special Counsel, Murray Dahl Beery & Renaud, LLP 710 Kipling Street, Suite 300 Lakewood, CO 80215 303-330-8905 [email protected]

2. Karen Gerrity Administrator, Town of Nederland 45 W 1st Street Nederland, CO 80466 303-258-3266 [email protected]

3. P.T. Wood Mayor, City of Salida 448 E. First Street, Suite 112 Salida, CO 81201 719-530-2624 [email protected]

Page 33: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

FEE ESTIMATE

PrincipalAttorney: Williams

Hourly Rate$165.00

Total Labor

Phase 1Code Diagnosis Hrs $$

30 $4,950

Estimated Expenses:$ 1,250.00 Total Estimated Fee $32,600

Phase 2Code Update

Hrs $$

Phase 3Code AdoptionHrs $$

125 $20,625 35 $5,775

Hours190

190

Fee$31,350

$31,350

Town of Green Mountain Falls Land Use Code Update

Page 34: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

RESOLUTION NO. 2019 - 16

RESOLUTION TO SET MILL LEVIES

A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2020, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO, FOR THE 2020 BUDGET YEAR.

WHEREAS, the Board of Trustees of the Town of Green Mountain Falls has adopted the annual budget in accordance with the Local Government Budget Law, on December 3, 2019; and,

WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $158,300; and,

WHEREAS, the 2019, valuation for assessment for the Town of Green Mountain Falls as certified by the El Paso County Assessor is $9,663,380; and,

WHEREAS, the 2019, valuation for assessment for the Town of Green Mountain

Falls as certified by the Teller County Assessor is $609,270;

NOW, THEREFORE BE IT RESOLVED by the Board of Trustees of the Town of Green Mountain Falls Colorado:

Section 1. That for the purpose of meeting all general operating expenses of the Town of Green Mountain Falls during the 2020 budget year, there is hereby levied a tax of 17.588 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2020.

Section 2. That the Mayor is herby authorized and directed to immediately certify to the County Commissioners of El Paso and Teller Counties, Colorado, the mill levies for the Town of Green Mountain Falls as hereinabove determined and set. Adopted: This 3rd day of December, 2019.

ATTEST:

_____________________________ _____________________________ Jane Newberry, Mayor Laura J. Kotewa, Town Clerk/Treasurer

Page 35: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

RESOLUTION 2019-17

A RESOLUTION ADOPTING THE 2020 MUNICIPAL FEE SCHEDULE

WHEREAS, the Board of Trustees of the Town of Green Mountain Falls, Colorado, pursuant to Colorado statute and the Town of Green Mountain Falls Municipal Code, is vested with the authority of administering the affairs of the Town of Green Mountain Falls, Colorado; and WHEREAS, it is a best practice to compressively review and authorize a fee schedule for all Town services at least annually, or as appropriate; and WHEREAS, fees should reflect actual costs for providing services, and these costs may change outside of a regular basis; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO, THAT: Section 1. The Appendix to this Resolution titled “Town of Green Mountain Falls 2020 Fee Schedule As Adopted by Resolution 12/3/2019” containing the detailed fee schedule is in its entirely incorporated as fully as if set out at length herein, and shall become effective immediately upon adoption of this Resolution, and shall remain effective until altered by further Resolution of the Board of Trustees. Section 2. Severability. If any article, section, paragraph, sentence, clause, or phrase of the Resolution is held to be unconstitutional or invalid for any reason, such decision shall not affect the validity or constitutionality of the remaining portions of this Resolution. The Town Board hereby declares that it would have passed this Resolution and each part or parts thereof irrespective of the fact that any one part of parts be declared unconstitutional or invalid. Section 3. Repeal. Existing Resolutions or parts of Resolutions covering the same matters embraced in this Resolution are hereby repealed and all Resolutions or parts of Resolutions inconsistent with the provisions of this Resolution are hereby repealed, except that this repeal shall not apply to any fee provisions contained in the Code of Ordinances. INTRODUCED, READ, PASSED, AND ADOPTED at a regular meeting of the board of trustees of the Town Of Green Mountain Falls on this 3rd day of December 2019. TOWN OF GREEN MOUNTAIN FALLS, COLORADO ___________________________________ Jane Newberry, Mayor ATTEST: __________________________ Laura J. Kotewa, Town Clerk

Page 36: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Town of Green Mountain Falls 2020                     

Fee Schedule as Adopted by Resolution 12/3/2019        

Effective 1/1/2020

Green Mountain Falls 2020 Fee ScheduleCode Authority Description Fee

Publications, Hard Copy

1‐50 Comprehensive Plan actual cost

1‐50 Municipal Code Book actual cost

1‐50 Zoning Code section of Code Book $0.25/page

Administrative

state law Notary Public services $5.00/document

state law Open Records feesSee separate policy and fee schedule

Law enforcement fees

Personal service of documents $30.00

Court fees:

8‐9(e)  Court costs $30.00 per appearance

2‐138 Subpoena issue fee $30.00

8‐9(e)  Surcharge $20.00 per offense

License feesBusiness license $50.00

10‐294 Fireworks sales license $75.006‐53 Liquor Licenses see State fee scheduleOrd. 2018‐02 Mobile Food Vendor license $50.006‐103 Peddler and solicitor $50.006‐122 Restaurant fee $200.00

Ord. 2018‐04 Short Term Rental$350 for new application $200 for renewal

Animals

7‐132 Dog license fee $25 

7‐135 Dog license ‐ Duplicate $5.00

7‐142 Dog redemption fee $15.00

7‐164 Horse permit $30.00

Planning/Land Use

Administrative

11‐114 Easement fee $50.00/year

11‐41 Sidewalk/Curb permit  $125.00

11‐71 Address number fee $50.00

15Annexation fee $750 + Legal Retainer + $50/acre for 1‐5 acres;

+ $25/each acre over 518‐61 Revocable permit $100.00‐400.00/yr  

Zoning  and Architectural Review

16‐705 Building ‐ Architectural Review $250.00

16‐705 Building ‐ Deck ‐ New $150.00

16‐705 Building ‐ Deck ‐ Replacement ‐Existing footprint $50.00

16‐706 Sign permits $125.00 new

$50.00 repair

16‐707(c)  Building ‐ Fence permit  $100.00

16‐709 Variance ‐ Subdivision $500.00

16‐709 Variance ‐ Zoning $500.00

16‐711 Special Use Permit $300.00

16‐711 Zoning Amendment $500.00 + $50.00/lot

16‐713 Planned Use Development (0‐1 acre) $750.00 + $75 (1+ to 5 acres) + $25 per acre (over 5 acres)

16‐714 Waiver ‐ Hillside Overlay $100.00

16‐813 Development in Flood Hazard Zone $150.00/lot

Subdivisions

17‐22 Plat Review ‐ Preliminary $400.00 + $50.00/lot

17‐23 Plat Review ‐ Final Plat $450.00 + $50.00/lot

17‐83 Grading Permit ‐ Erosion Control Plan $200.00 plus Engineering Review passthrough

17‐92 Engineering Review Actual Cost Pass‐Through + Administrative fee ($150.00)

17‐101 Road Cut/Driveway ‐ Gravel $100 plus Engineering Review passthrough

17‐101 Road Cut/Driveway ‐ Paved $100 plus Engineering Review passthrough

17‐131 Plat Review ‐ Vacation by Plat $200.00‐$500.00 based on staff review

17‐133 Plat Review ‐ Minor Subdivision $450.00 + $50.00/lot

17‐136 Vacation ‐ Road Right of Way $600.00

17‐135 Vacation ‐ Lot Line With Easement  $100.00 + Attorney passthrough

17‐135 Vacation ‐ Lot Line without Easement $100.00

Short Term Rental

6‐155 Initial License $350.00

6‐156 Renewal $200.00

Facilities Use

11‐95 Gazebo Rental Permit$100.00/hr (2 hr minimum) plus hourly increments thereafter

18‐74(12)

Special Event Fee for use of public property or rights of 

way

$500.00/day or $150.00/hour (2 hr minimum)

+ $100.00 deposit

18‐74(12)

Traffic control fee (Accounts for the placement of 

barricades only; applicant is responsible for preparing 

traffic control plan and is responsible for  supporting 

personnel costs)

$100.00/hr (2 hour minimum)

**See separate schedule for pool pricing

Page 37: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

BOARD OF TRUSTEES AGENDA MEMO

DATE: 10/15/2019 AGENDA NO SUBJECT:

An Ordinance Amending Section 2-28 and Adding a New Section 2-39 to the Town of Green Mountain Falls Municipal Code Concerning Regular and Special Meetings and Work Sessions

Presented by:

Angie Sprang, Town Manager

Recommended Action: Approve modification to the Town of Green Mountain Falls, Municipal Code Sec. 2-28(a) and the addition of new section 2-39 as stated, or with Trustee amendments. Background: Town Staff requests and amendment to the Municipal Code of theTown of Green Mountain Falls. The recommended change will update the current Trustee meeting schedule from twice monthly to once monthly. As always, a second meeting can be called by the Mayor or members of the Board. The second monthly meeting could also be a Work Session, not for conducting business, but for the purposes of discussing Code update drafts or addressing other matters that require in depth planning, brainstorming, and discussion. The new language is also intended to reduce future potential ordinance change legal review costs, by including discretionary language; such as, “or at other dates and times as determined by the Board of Trustees.” This, discretionary language, sets a time and location for Citizens to expect the Trustees to meet on a monthly basis, and allows for changes as business necessitates. Of course, any changes will be posted for the public in accordance with regulations, in the designated public area(s). Staff believes that the new schedule will be an efficient use of Staff time, and a respectful and efficient use of Elected Officials and Volunteers time. In consideration of this change Staff asks:

1. If the Trustees should approve, would the Trustees like Staff to recommend a second meeting, if Staff believes Town business will take more than 1.5 hours/2 hours/3 hours?

2. Would the Trustees like to keep the regular meeting schedule with a 7:00pm start time? 3. Any other items for discussion/consideration.

Issue before the Board: Consideration of the modification to the Town of Green Mountain Falls, Municipal Code Sec. 2-28(a) and the addition of new section 2-39 as stated, or with Trustee amendments.

Page 38: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS

ORDINANCE NO. 2019-06

AN ORDINANCE AMENDING SECTION 2-28 AND ADDING A NEW SECTION 2-39 TO THE TOWN OF GREEN MOUNTAIN FALLS MUNICIPAL CODE CONCERNING REGULAR AND SPECIAL MEETINGS AND WORK SESSIONS

WHEREAS, the Board of Trustees desires to change procedures for regular and special meetings and work sessions.

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO:

Section 1. Section 2-28 of the Green Mountain Falls Municipal Code is hereby amended to read as follows:

Sec. 2-28. - Regular and special meetings.

(a) Regular Meetings. All regular meetings of the Board of Trustees shall be held at Town Hall; 10615 Green Mountain Falls Road; Green Mountain Falls, Colorado, or at such other places as determined by Board of Trustees. Regular meetings of the Board of Trustees shall be held monthly on the first Tuesdays of each month, commencing at 7:00 p.m., or at such other dates and times as determined by the Board of Trustees.

(b) Special Meetings. Special meetings shall be called by the Clerk on the written request of the Mayor or any three members of Board of Trustees on at least twenty-four (24) hours written notice to each member of Board of Trustees; but a special meeting may be held on shorter notice if all members of Board of Trustees are present or have waived notice thereof in writing. No business shall be transacted at any special meeting of Board of Trustees unless the same has been stated in notice of such meeting.

Section 2. A new Section 2-39 of the Green Mountain Falls Municipal Code is hereby added to read as follows:

Sec. 2-39. – Work Sessions.

(a) Work Session Board of Trustees Meetings – The Board of Trustees may meet informally on third Tuesday of each month, or at other times upon call of the Mayor or at the request of three members of the Board of Trustees to discuss matters pending or proposed.

(b) The Town Manager or Clerk shall prepare the agenda, after consultation with the Mayor, for work sessions. All matters to appear on the agenda shall be filed with the Town Manager or Clerk no later than twelve noon the Wednesday prior to the work session.

Page 39: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

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(c) Work sessions of the Board of Trustees are open to the press and public. No binding action may be taken at any work session. The Town Manger or Clerk, or his or her designee, shall keep brief minutes of work sessions.

Section 3. Safety Clause. The Board of Trustees hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Green Mountain Falls, that it is promulgated for the health, safety and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Board of Trustees further determines that this Ordinance bears a rational relation to the proper legislative object sought to be attained.

Section 4. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances.

Section 5. Effective Date. This Ordinance shall be effective thirty (30) days after passage.

INTRODUCED AND ORDERED PUBLISHED the ____ day of _______________, 2019, at the Green Mountain Falls Town Hall, 10615 Green Mountain Falls Road, Green Mountain Falls, Colorado.

ADOPTED AND ORDERED PUBLISHED the ___ day of ________________, 2019.

________________________________ Jane Newberry, Mayor ATTEST: __________________________________ Laura Kotewa, Town Clerk/Treasurer Published in the Pike Peaks Courier, __________________________2019.

Page 40: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

BOARD OF TRUSTEES AGENDA MEMO

DATE: 10/15/2019 AGENDA NO SUBJECT:

An Ordinance Amending Section 2-228 of the Town of Green Mountain Falls Municipal Code Concerning Planning Commission Meetings

Presented by:

Angie Sprang, Town Manager

Recommended Action: Approve modification to the Town of Green Mountain Falls, Municipal Code Sec. 2-228 as stated, or with Trustee amendments. Background: Town Staff requests and amendment to the Municipal Code of the Town of Green Mountain Falls. The recommended change will update the current Planning Commission (an Advisory Board to the Board of Trustees) meeting schedule from twice monthly to once monthly. As always, a second meeting can be called as business necessitates. The second monthly meeting could also be a Work Session, not for conducting business, but for the purposes of discussing Code update drafts or addressing other matters that require in depth planning, brainstorming, and discussion. The new language is also intended to reduce future potential ordinance change legal review costs, by including discretionary language. This, discretionary language, sets a time and location for Citizens to expect the Planning Commission to meet on a monthly basis, and allows for changes as business necessitates. Of course, any changes will be posted for the public in accordance with regulations, in the designated public area(s). Staff believes that the new schedule will be an efficient use of Staff time, and a respectful and efficient use of Elected Officials and Volunteers time. Issue before the Board: Consideration of the modification to the Town of Green Mountain Falls, Municipal Code Sec. 2-228 as stated, or with Trustee amendments. Respectfully Submitted, Angie Sprang

Page 41: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS

ORDINANCE NO. 2019-07

AN ORDINANCE AMENDING SECTION 2-228 OF THE TOWN OF GREEN MOUNTAIN FALLS MUNICIPAL CODE CONCERNING PLANNING COMMISSION MEETINGS

WHEREAS, the Board of Trustees desires to change regular Planning Commission meetings from two times per month to one time per month with an option for an additional meeting if necessary.

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO:

Section 1. Section 2-228 of the Green Mountain Falls Municipal Code is hereby amended to read as follows:

Sec. 2-228. - Meetings.

All meetings of the Planning Commission shall be open to the public and citizens shall have reasonable opportunity to be heard under such rules as the Planning Commission may prescribe. Regular meetings shall be held on the second Tuesday of each month. A second meeting may be called by the Town Manager or Planning Department Staff on the fourth Tuesday of the month, if the work load necessitates. Notice of such meetings and an agenda for each meeting will be published at least four (4) calendar days prior to the meeting; the same may be accomplished by posting said agenda and date of meeting on the Town bulletin board located at the Town Hall. Additional meetings may be called by the chairman of the Planning Commission, any four (4) Planning Commission members or the Mayor on at least twenty-four (24) hours' notice.

Section 2. Safety Clause. The Board of Trustees hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Green Mountain Falls, that it is promulgated for the health, safety and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Board of Trustees further determines that this Ordinance bears a rational relation to the proper legislative object sought to be attained.

Section 3. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances.

Section 4. Effective Date. This Ordinance shall be effective thirty (30) days after passage.

Page 42: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

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INTRODUCED AND ORDERED PUBLISHED the ____ day of _______________, 2019, at the Green Mountain Falls Town Hall, 10615 Green Mountain Falls Road, Green Mountain Falls, Colorado.

ADOPTED AND ORDERED PUBLISHED the ___ day of ________________, 2019.

________________________________ Jane Newberry, Mayor ATTEST: __________________________________ Laura Kotewa, Town Clerk/Treasurer Published in the Pike Peaks Courier, __________________________2019.

Page 43: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

BOARD OF TRUSTEES AGENDA MEMO

DATE: 10/15/2019 AGENDA NO SUBJECT:

An Ordinance Amending Section 6-155(B) and 6-156(C) of the Town of Green Mountain Falls Municipal Code Concerning Expiration of Short Term Rental Licenses

Presented by:

Angie Sprang, Town Manager

Recommended Action: Approve modification to the Town of Green Mountain Falls, Municipal Code Sec. 6-155(b) and 6-156(c) as stated, or with Trustee amendments. Background: In an effort to reduce administrative time for both Town Staff and Short-Term Rental License holders, Town Staff requests and amendment to the Municipal Code of Town of Green Mountain Falls Amending Section 6-155(B) and 6-156(C) of the Town of Green Mountain Falls Municipal Code Concerning Expiration of Short Term Rental Licenses. The recommended change will update the Short-Term Rental License renewal date to December 31. This update will make Short Term Rental Licenses and Business License renewals coincide.

Issue before the Board: Consideration of the modification to the Town of Green Mountain Falls, Municipal Code Sec. 6-155(b) and 6-156(c) as stated, or with Trustee amendments. Respectfully Submitted, Angie Sprang

Page 44: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

TOWN OF GREEN MOUNTAIN FALLS

ORDINANCE NO. 2019-08

AN ORDINANCE AMENDING SECTIONS 6-155(B) AND 6-156(C) OF THE TOWN OF GREEN MOUNTAIN FALLS MUNICIPAL CODE CONCERNING THE EXPIRATION DATE OF SHORT TERM RENTAL LICENSES

WHEREAS, the Board of Trustees desires to change the expiration date of short term rental licenses so that all such licenses expire on midnight December 31st of each year.

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO:

Section 1. Section 6-155(b) of the Green Mountain Falls Municipal Code is hereby amended to read as follows:

Licenses are valid until December 31st of each year. The application fee shall be prorated on a monthly basis for any application filed for a license period commencing after January 1st. Subject to the requirements of this Article, licenses may be revoked or renewed.

Section 2. Section 6-156(c) of the Green Mountain Falls Municipal Code is hereby amended to read as follows:

Licenses shall expire on December 31st of each year. To renew a license, Licensees shall apply to the Town on forms provided by the Town no later than November 1st of each year.

Section 3. Safety Clause. The Board of Trustees hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Green Mountain Falls, that it is promulgated for the health, safety and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Board of Trustees further determines that this Ordinance bears a rational relation to the proper legislative object sought to be attained.

Section 4. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application thereof to any person or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances.

Section 5. Effective Date. This Ordinance shall be effective thirty (30) days after passage.

INTRODUCED AND ORDERED PUBLISHED the ____ day of _______________, 2019, at the Green Mountain Falls Town Hall, 10615 Green Mountain Falls Road, Green Mountain Falls, Colorado.

Page 45: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

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ADOPTED AND ORDERED PUBLISHED the ___ day of ________________, 2019.

________________________________ Jane Newberry, Mayor ATTEST: __________________________________ Laura Kotewa, Town Clerk/Treasurer Published in the Pike Peaks Courier, __________________________2019.

Page 46: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

RESOLUTION NO. 2019-10 TITLE: A RESOLUTION OF THE TOWN OF GREEN MOUNTAIN FALLS,

COLORADO, ADJUSTING THE TERMS OF MEMBERS OF THE TOWN’S PLANNING COMMISSION

WHEREAS, the Board of Trustees desires to adjust the terms of the members of the Town’s Planning Commission so that members shall serve staggered terms ending on December 31st of each year; and WHEREAS, this Resolution shall extend the terms of the members whose terms end on different dates in 2019 to December 31, 2019 and shall extend the terms of the members whose terms end on different dates in 2020 to December 31, 2020 and shall extend the term of one member to December 31, 2021 to establish the term guidelines stated in Ordinance 2019-05, An Ordinance Repealing And Reenacting Section 2-224 Of The Green Mountain Falls Municipal Code Concerning Terms Of Planning Commission Members.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF GREEN MOUNTAIN FALLS, COLORADO, THAT:

Section 1. The terms of the current members of the Planning Commission shall be amended as follows and upon expiration thereof, successive terms of those members’ offices shall be for three (3) years each ending on December 31st as set forth in Section 2-224 of the Town of Green Mountain Falls Municipal Code. This Resolution extends terms of office for Planning Commission members from two (2) years to three (3) years:

Member Term Ending Eric Caldwell December 31, 2020 Dick Bratton December 31, 2019 Rocco Blasi December 31, 2020 Greg Williamson December 31, 2019 Nathan Scott December 31, 2021 INTRODUCED, READ and PASSED this 5 day of November, 2019.

TOWN OF GREEN MOUNTAIN FALLS, COLORADO

______________________________ Jane Newberry, Mayor

(SEAL) ATTEST: ___________________________________ Laura Kotewa, Town Clerk

Page 47: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 48: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 49: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 50: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 51: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 52: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 53: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

November 6, 2019

Board of Trustees Town of Green Mountain Falls 10615 Green Mountain Falls Road Green Mountain Falls, Colorado 80819

We are pleased to confirm our understanding of the services we are to provide the Town of Green Mountain Falls, Colorado for the year ended December 31, 2019. We will audit the financial statements of the governmental activities, business-type activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of the Town of Green Mountain Falls as of and for the year ended December 31, 2019.

Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the Town of Green Mountain Falls’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, if applicable, we will apply certain limited procedures to the Town of Green Mountain Falls’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtain during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

Management’s Discussion and Analysis

Budgetary Comparison Schedule – General Fund

We have also been engaged to report on the supplementary information that accompanies the Town of Green Mountain Falls’s financial statements. The supplementary information will be subjected to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole.

Audit Objective

The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement.

Page 54: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Board of Trustees Town of Green Mountain Falls, Colorado Page 2

Management Responsibilities

Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. You agree to assume all management responsibilities for any nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation in the financial statements in conformity with U.S. generally accepted accounting principles.

Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the Town from whom we determine it necessary to obtain audit evidence.

Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the Town involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the Town received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the Town complies with applicable laws and regulations.

You are responsible for the preparation of the supplementary information in conformity with US-GAAP. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe that supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.

With regard to using the auditor’s report, you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Audit Procedures—General

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain

Page 55: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

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reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the Town or to acts by management or employees acting on behalf of the Town.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform appropriate level of management of any material errors, any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters.

Audit Procedures—Internal Control

Our audit will include obtaining an understanding of the Town and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards.

Audit Procedures—Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Town of Green Mountain Falls’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.

Engagement Administration, Fees, and Other

We understand that your staff will prepare all cash or other confirmations we request and will assist in locating any documents selected by us for testing.

Kyle Logan is the engagement partner and is responsible for supervising the engagement and signing the report. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, postage, copies, etc.) except that we agree that our gross fee will not exceed $5,500, as stated in our proposal dated December 12, 2016. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your staff and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.

If the Town is required to perform a Single Audit, additional fees of $2,000, as stated in our proposal dated December 12, 2019 will be required.

Page 56: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input

Board of Trustees Town of Green Mountain Falls, Colorado Page 4

We appreciate the opportunity to be of service to the Town of Green Mountain Falls and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Sincerely yours,

Logan and Associates, LLC

RESPONSE:

This letter correctly sets forth the understanding of the Town of Green Mountain Falls, Colorado.

By: Title: Date:

Page 57: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input
Page 58: Town of Green Mountain Falls · 12/3/2019  · Regular Board of Trustee Meeting Agenda . 10615 Green Mountain Falls Road . Tuesday, December 3, 2019 7:00 p.m. WORKSHOP: Public Input