town manager’s weekly report€¦ · 24/07/2020 · o real estate transfer tax summary (june...

TOWN MANAGER’S WEEKLY REPORT

Weekly Report 2020-07-24 Page | 1

UPCOMING MEETINGS & EVENTS … Town Council Meeting: Wednesday, August 12, Executive Session, Public Hearing,

Regular Meeting – TBD Municipal Election: Saturday, August 15, Polls open 8:00 AM to 6:00 PM Delaware League of Local Governments: Cancelled until further notice Sussex County Association of Towns: Cancelled until further notice

UPDATES FROM DEPARTMENTS …

Finance

o As of July 23, the Town has collected: $1,575,832 (94%) of the annual property tax billing ($1,674,899) $391,030 (41%) of the July quarterly utility billing ($971,701)

Collections still in alignment with prior quarters o Processed Accounts Payable, Accounts Receivable, and Payroll o Mailed Lead & Copper testing letters/instructions to 20 participants. Sample date is

scheduled for Tuesday, August 11, 2020 Worked the Town’s Lead and Copper Sampling Plan

o Participated in PMA Companies “Risk Reduction Practices for Protests & Civil Unrest” presentation

o Preparation for Audit (Fieldwork begins July 27) o Provided Tax and Utility Information to settlement lawyers o Completed E-grants fiscal quarterly reports for the Department Grant (2315, 2316) o Monthly Key Revenue Items Report (June 2020) – Copy Attached o Municipal Street Aid (MSA) Annual Report completed o Outstanding Debt semi-annual report to the State of Delaware completed o Real Estate Transfer Tax Summary (June 2020)

June 2020 June 2019 Month Year To Date Month Year To Date Transfer Tax Revenue $6,615 $20,803 $14,700 $32,117

Police

o Weekly and Year to Date crime statistics (selected crimes) updated (copy attached) o Departmental Press Releases issued as warranted



Public Works

o Repaired service line and installed new water meter on North King Street o Street sweeper being repaired – ECM issue o Trees along Lynch Lane trimmed o Point at South Bedford Street and South Front Street cleaned up o Adjusted height of planter inserts in new planters

Construction Coordinator

o Proshot Concrete, Inc. continues restoration of storm water pipe under James Street o Review and EDU calculations:

6 College Lane, Suite 11 CHEER Center Kitchen Expansion Primeros Pasos

o Reviewed Park Avenue – Phase I water & sewer relocation plans o Miss Utility Locate Summary (copy attached)

Wastewater

o Lagoon depths: Large Lagoon is 7.50 feet and Small Lagoon is 3.00 feet o Pump 2 at Main Station was pulled and taken back to Keen's shop to find reason for

overheating o Replaced a gearbox on Goslee irrigation rig at Baxter farms o Hughes.net replaced modem for internet access

Planning

o Projects: Primeros Pasos Daycare – Building permit submitted for renovations/four new

daycare rooms pending subcontractors CHEER Kitchen Addition – Building permit submitted for kitchen

addition/loading dock pending contractors & approvals o Worked with Property Manager on increasing professional office tenants o Conference call with contractor/engineers regarding new Domino’s Pizza location

(old Donut Connection) o Predevelopment Meetings:

Potential Annexation (20254 Dupont Boulevard) – August 4



TOWN MANAGER’S UPDATE …

Special Election (Referendum) held on Monday, July 20 – passed 82 to 2 Researched change of use, change of occupancy, and plan submission and review

requirements related to each Responded to Dover City Councilman questions regarding our referendum Followed up with planter vendor regarding elevation of inserts Developed initial draft of items for consideration for incorporation into telecommuting

guidelines and policy (Gene Dvornick, Laura Givens, Olga Holm) Participated in Water Infrastructure Advisory Council Meeting Drafted and submitted for staff review ordinance language for:

Address Identification Drainage onto Sidewalk Technology Park Zone (discontinued due to loss of applicant)

Answered resident questions on Family Court status, residential zoning, and funding to combat homelessness

Researched Veterans Community Project and zoning for property in Kansas City, MO Provided sample RFP for Audit Services to neighboring municipality Responded to complaint submitted to DPH/DHSS regarding Town enforcement of social

distancing and face mask wearing Drafted Town letter in regard to traffic redirection concerns at Hardee’s restaurant Notified NewGen Strategies of approval for water and sewer utility rate study Followed up on several code enforcement issues



THIS REPORT AND ANY ATTACHMENTS ARE ONLY BEING SENT ELECTRONICALLY UNLESS OTHERWISE REQUESTED

In an effort to better inform Council, employees and the public about current Town activities and issues, the Town Manager issues the Town Manager’s Weekly Report with highlights from department activities for the current week. The report is published online and distributed every Friday. If you have comments, questions or suggestions regarding the Town Manager’s Weekly Report, please contact Town Manager.

Key Revenue Items

$‐

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

Realty Transfer Tax

$‐

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

Building Permit Fees

Z:\Finance - General\Financial Statements & Reports\FY21 Financial Dashboard\FY 2021 Financial Dash Board.xls

Key Revenue Items

$‐

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

Water Impact Fees

$‐

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

Sewer Impact Fees


Key Revenue Items

$‐

$50,000

$100,000

$150,000

$200,000

$250,000

Business License Fees


0

2

4

6

8

10

12

14

Weekly

July 22, 2020

Robbery Assault Buglary Thefts Collision DUI

0

50

100

150

200

250244

Year to Date

July 22, 2020

Robbery Assault Buglary Thefts Collision DUI

0

10

20

30

40

50

60

01/03/20

01/07/20

01/11/20

01/15/20

01/19/20

01/23/20

01/27/20

01/31/20

02/04/20

02/08/20

02/12/20

02/16/20

02/20/20

02/24/20

02/28/20

03/03/20

03/07/20

03/11/20

03/15/20

03/19/20

03/23/20

03/27/20

03/31/20

04/04/20

04/08/20

04/12/20

04/16/20

04/20/20

04/24/20

04/28/20

05/02/20

05/06/20

05/10/20

05/14/20

05/18/20

05/22/20

05/26/20

05/30/20

06/03/20

06/07/20

06/11/20

06/15/20

06/19/20

06/23/20

06/27/20

07/01/20

07/05/20

07/09/20

07/13/20

07/17/20

07/21/20

07/25/20

07/29/20

08/02/20

08/06/20

08/10/20

08/14/20

08/18/20

08/22/20

08/26/20

08/30/20

09/03/20

09/07/20

09/11/20

09/15/20

09/19/20

09/23/20

09/27/20

10/01/20

10/05/20

10/09/20

10/13/20

10/17/20

10/21/20

10/25/20

10/29/20

11/02/20

11/06/20

11/10/20

11/14/20

11/18/20

11/22/20

11/26/20

11/30/20

12/04/20

12/08/20

12/12/20

12/16/20

12/20/20

12/24/20

Miss Utility Locate Tickets

‐

2.00

4.00

6.00

8.00

10.00

12.00

Decem

ber 20, 2019

Decem

ber 27, 2019

January 3, 2020

January 10, 2020

January 17, 2020

January 24, 2020

January 31, 2020

February 7, 2020

February 14, 2020

February 21, 2020

February 28, 2020

March 6, 2020

March 13, 2020

March 20, 2020

March 27, 2020

April 3, 2020

April 10, 2020

April 17, 2020

April 24, 2020

May 1, 2020

May 8, 2020

May 15, 2020

May 22, 2020

May 29, 2020

June 5, 2020

June 12, 2020

June 19, 2020

June 26, 2020

July 3, 2020

July 10, 2020

July 17, 2020

July 24, 2020

July 31, 2020

August 7, 2020

August 14, 2020

August 21, 2020

August 28, 2020

September 4, 2020

September 11, 2020

September 18, 2020

September 25, 2020

October 2, 2020

October 9, 2020

October 16, 2020

October 23, 2020

October 30, 2020

November 6, 2020

November 13, 2020

November 20, 2020

November 27, 2020

Decem

ber 4, 2020

Decem

ber 11, 2020

Decem

ber 18, 2020

Decem

ber 25, 2020

Depth(in feet)

WWTF Lagoon Depths

Large Lagoon Small Lagoon

town manager’s weekly report€¦ · 24/07/2020 · o real estate transfer tax summary (june...

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