town hall meetings - parish overview and vision (12/3/2013)

The Parish of St. Monica

Parish Overview and VisionTuesday December 3, 2013

“I invite everyone to be bold and creative in this task of rethinking the goals, structures, style and methods of evangelization in their respective communities.” (Pope Francis)

Today – Goals (Season of Advent)

• To be Attentive – Provide Information

• To be Vigilant – Information with Purpose & Direction

• To be Expectant – Providing Hope

Today - Topics

• Opening Prayer

• St. Monica – Past and Present:– Parish History – Current Context

• Parish Vision:– Components– Status

• Next Steps

• Lord Jesus Christ, • We thank you for having called us together here.

We offer you what we are about to undertakeas the People of God in the Parish of St. Monica for your greater glory and the coming of your Kingdom.

• Grant that we may begin this endeavor with a spirit of hope and anticipation,

• and that you will guide and feed our minds, our hearts, and souls in the time ahead... in the name of the Father and of the Son

and of the Holy Spirit. Amen

St. Monica - Past and Present

• Recent parish history– Lights and shadows

• Parish has changed:– "Forgetting the past and pushing on to what is ahead."

(St. Augustine with St. Monica)

– Parish needs have changed.– Parish directions must shift.


• # of People in Parish Boundaries = 14,570 (2010 census)

• # of Catholics, Total = 3,800 – 26% of Local Population

• # of Catholics attending Mass = 850– 6% of Total Population– 22% of Catholic Population

Internal:• Strengths•

Weaknesses

External:•

Opportunities

• Threats

A.K.A.

5 Areas of Parish Leadership:

• Self• One-on-One• Team• Organization• Strategic Alliances

KRAs and Goals – For Whom:

• Individuals:– Pastor – Staff Members

• Teams: – Parish Staff– Parish Pastoral Council – Parish Finance Council – Mission to Youth– Adult Faith Formation– Women’s Groups– Merry Widows– Book Clubs– Others...

KRA = “Key Responsibility

Area”

KRAs and Goals – What:

• WHO are we? WHY are we?• What do we want to do?• What is good / What can be improved?• What stays? • What needs to be added?• What needs to be relinquished?• What authority do we have? • What resources/finances will we need?• What values are at the core of what we do?

Key Responsibility Areas

Selected Samples

KRA - Pastor

• KRA #1 – Maintain Healthy Lifestyle:

• Examine and maintain healthy priestly lifestyle according to recommendations of “I Will Give You Shepherds” (Pope John Paul II) and “Guidelines for Priestly Formation” (US Bishops Conf.) to ensure continued, effective and vibrant ministry.

KRA – Parish Staff

• KRA #2 – Staff Development:

• Within the next year, Parish Staff will choose, plan and execute one staff development activity in each of the following areas:– Professional– Spiritual– Service

• ...in order to enhance the human, spiritual and pastoral skills of staff members.

KRA – Adult Faith Formation

• KRA #2 - Healing-Based Information with a Pastoral Emphasis:

• Provide information integrated with other parish programs (possibly aligned and coordinated with the “Pastoral Outreach” ministry of the parish) with a focus on healing the wounds which prevent us from enjoying a loving relationship with Jesus.

KRA – High School Youth Formation

• KRA #1 – Spiritual & Social Activities:

• Plan, organize and implement one social and one spiritual activity aimed at the parish mission for the youth, in order to encourage our youth to grow in their faith in a holistic way.

KRA – Parish & Youth Formation

• KRA # 3 – Parish-Based Faith Formation:

• Develop and coordinate a comprehensive Faith Formation/Catechetical Plan for the parishioners, with special focus on ages 3 through elementary school age in order to begin to develop the qualities of “discipleship” within the parish.

KRA - Parish Pastoral Council

• KRA #1 - Be a connection between parishioners, the pastor and the parish leadership. Provide two-way feedback to the Pastor and provide timely communication to the parishioners in order to:

– Create opportunities to have a visible presence in the parish,– Determine the best method to secure parish feedback (other

than survey),– Participate and support the Pastor’s “town hall” meetings,– Institute program to welcome and inform new parishioners.

KRA – Parish Finance Council

• KRA #2 –Budget and Planning:

• Develop the annual parish budget and update the parish 5-year plan with input from the pastor, parish staff, Facilities Committee and Pastoral Council and communicate to the parish and archdiocese in order to ensure the efficient use of parish resources in achieving the parish mission. (Budget Sub-Committee)

KRA – Liturgy & Music

• KRA #2 - Youth Music.

• Administer and direct a “graded choral program,” benefitting our youth and young adults and giving them opportunity to directly participate in the worship life of the parish, while being formed as choristers.

Transition phase A <- B <- C

• Evaluations from June – October, 2013:– Pastor, staff, organizations, programs, parish ...– What are strengths?– Where are areas for growth?

• Training, resources & investments.

• Where are we / where do we want to be:– In 6 months? – 12 months?

Transition phase A <- B <- C

• Parish Staff• High School Youth

Group• Parish Finance

Council

• Parish Staff (Individuals)

• Parish Pastoral Council• Adult Faith Formation • Music/Liturgy• Facilities• Long-Range Capital

Improvements• Eucharistic Adoration• Holy Name• Merry Widows

• Pastoral Outreach• Pro-Life• Women’s Groups• Legion of Mary• Book Clubs

Next... components

Parish of St. Monica

Parish Overview and Vision:Components -> Status

Formation

• Encourage Individual Prayer• Build Community Prayer (Small Groups)• Increase Participation in Community Worship (Mass)• Improve Catechesis• Engage Professional Training, Spiritual Direction or

Personal Guidance/Mentoring• Enjoy Holy Leisure and Social• Participate in Pastoral Outreach

Formation – WHO?

• Adult Faith Formation• Staff• Parish Councils• Religious Education (Summer & Fall)• Middle School• High School • Young Adults• Catechists, Leaders & Shepherds• Sacramental Prep

It’s not just about having activities...It’s about becoming disciples !

Pastoral Outreach• Outside of parish

– Shut-in’s– Nursing Homes (Devon, Trinity)– St. Gabriel Pantry– Interfaith Hospitality Network

• Within the parish– Former school families– Non-active Catholics– Non-Catholic family members– New parishioners– Bereavement– Integration with Mission to Youth

• Moving from being Disciples ...

• To becoming Apostles (One sent on a mission)

Liturgy and Music - Choirs• Improve Our Adult Choirs.• Initiate or re-start:

– Youth Choir– Boys/Girls Choir– Contemporary Choir– “Graded” Choral Program

Liturgy and Music - Ministries

• Greeters• Lectors• Extraordinary Eucharistic Ministers• Altar Servers• "Ceremonies Crew” • Musicians• Music at Monica’s• Information Desk

Liturgy and Music - Infrastructure

• Vessels & Vestments• Sound Systems:

– Microphones– Speakers– Sound Equipment

• Instruments• Organ

Facilities

• Fixed Asset Management:– Maintenance – Custodial Services

• Capital Projects• Rental/Scheduling of Facilities• Security• New Technology• Cemetery Grounds

Finances & H.R.

• Financial Asset Management Systems:– Bank Deposits– Checking Accounts– Book Keeping – Billing

• Timely Financial Analysis & Reporting• Oversee HR/Personnel Policies (non-evaluative)• Monitor Child Protection Procedures


• Green – Good

• Orange – Doing well with room for improvement

• Red – Areas for growth

Formation

• Religious Education (Summer & Fall)

• High School (Charter complete)

• Leadership Training Program

• Middle School• Sacramental Prep• Adult Faith Formation• Merry Widows

• Catechists• Leaders • Shepherds• Women’s Groups• Book clubs

Pastoral Outreach

• Devon Manor

• Newly Baptized (Elizabeth Ministry)

• Within the parish• Outside of parish• Shut-in’s• Integration w. Mission

to Youth

• Former school families• Non-active Catholics• New parishioners• Bereavement

An Outreach Story

Liturgy and Music - Choirs

• Adult Choir(s)

• Youth Choir• Boys/Girls Choir

• Contemporary Choir• “Graded” Choral

Program

Liturgy and Music - Ministries

• Musicians• Music at Monica’s

• Lectors• Extraordinary

Eucharistic Ministers• Altar Servers

• "Ceremonies Crew”

Liturgy and Music - Infrastructure

• Vessels & Vestments

• Sound System/Quality:– Microphones– Speakers

• Sound System/Equipment:– Sound Board

• Organ

Facilities • Custodial Services • Cemetery Grounds

• Fixed Asset Management:• Renting/Scheduling Facilities

– New Policies &Guidelines Drafted & in Place.

– Reconfigure/Renovate School Area?

• Security– Rekeying Campus.

• Technology?

• Maintenance.

• Capital Projects:– Boiler replacement– A/C repair/replacement– Outdated Switching &

Controls– Roof – Church Floor– Doors

Finances & H.R.

• Billing • Checking Accounts• Financial Oversight &

Reporting• Transparency• Bank Deposits• Child Protection

• Financial Asset Mngt:• Fine-Tune Book Keeping • HR / Personnel

– (Non-evaluative)• Financial Analysis &

Reporting

And what do we do about...

• ”The New Evangelization”– (How is our outreach to inactives, disenchanted, seekers?)

• Strategy for Two-Way Communications?• Use of Social Media?• Improve or Introduce New “Worship Technology?”

And what do we do about...

• The pastor and priests who currently assist us?

1992

2000

2008

What do we do about...

• 9 “Duties” • 73 “Tasks” X 5 “Competency Levels”• = 365 Potential Individual Assignments

Summary

• Tremendous progress made!• Financial stability achieved.• Positive: curiosity->hope->interest->engagement. • Shadows:

– Archdiocesan issues, – Hurt, disappointment, – Secular culture,– ->Non-actives ->Non-interested.

To Build Upon...

• Groups and programs interested and engaged.• Impressive adult catechetical level (ex, Book Clubs).• Some resources available.• Active, dedicated & motivated Parish Staff and Councils.• Honest parish assessment.• Long-range strategy forming.• Short-range planning & activities started.

Next Steps -Looking Inward...

• Charter: (Next 6 – Months)

– Formation for Middle School, Sacramental Prep– Adult Faith Formation– Parish Staff (Individuals)– Parish Pastoral Council– Eucharistic Adoration– Holy Name– Pastoral Outreach– Pro-Life– Legion of Mary

Next Steps -Looking Outward... • Hire: (Next 3 Months)

– Youth Minister.– Facilities Manger.

• Feedback from “Town Hall” meetings.• Parish Inquiry – Ideas, Dreams and Suggestions.• Begin “alignment:” Vision Available Resources.

• Meeting of Parish Councils and Staff• RFP – “Parish Projects:”

– Scope & Components, – Key Players & Cost Figures,– Conceptual Ideas.

Parish of St. MonicaParish Overview and Vision

5 Minute Break

Parish of St. MonicaParish Overview and Vision

Questions, Comments

& Ideas