Southam Town GouncilThe Grange Hall, Coventry Road,

Southam, Warwickshire, CV47 1QATefephone: 01926 814004 Fax: 01926 811414e-mail: clerk@southamcouncil-warks,gov.uk

Town Clerk Mrs Debbie Carro

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I am directed by the l\.4ayor toGrange Hall, Coventry Road,commence at 7.30pm.

You are requested to attend.

I t ( ' tvJD A CARRO (MRS)TOWN CLERK

inform you that the next l\,4eeting of the CouncilSoutham on Thursdav 22'd September 20l l.

will be held at TheThe meeting wil l

SOUTHAM TOWN COUNCILThursdav 22" September 2011

AGENDA

PraVers

1 . APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTERESTPlease note that council lors should declare interests as being either personal or prejudicial.

3, REPRESENTATIONS FROM THE PUBLIC

4. MINUTES OF THE MEETINGTo ratify minutes of the meeting held on Thursday 28'^ July 201'l

5. ACCOUNTS FOR PAYMENTi)To ratify the payment made during the Summer Recess dated August 2C'11ii)To authorise the payments shown on Schedule A dated September 2011

6, PLANNINGi)Ratif ication of Planning Application responses made during the Summer Recessii)Stratford on Avon District Council has notif ied Council of the planning applications detailedon the attached Schedule B and has requested observations of the Council. They and anyother applications received subsequently wil l be available for inspection in the public Libraryand wil l be displayed in the Bar Room from 6.45pm on the night of the meetingii i) Planning Committee Meeting Dates - Planning l\,4ember to attend (if required)vi) Stratford on Avon District Council has notif ied Council of the decisions on the plannjngapplications detailed on the attached schedule C

7. TOWN CLERK'S REPORT

8, CORRESPONOENCE

9. REPORTS FROM WORKING PARTIES ENV

10. MEMBERS ITEM Cl l r D Wi l l iams

11. INFORMATION FROM COUNTY& DISTRICT COUNCILLORS

12. BUSINESS WHICH, IN THE OPINION OF THE MAYOR, SHOULD BE CONSIDERED AS AMATTER OF URGENCY UNDER SECTION 'IOOB (4) OF THE LOCAL GOVERNMENTACT 1972.

13. EXCLUSION OF THE PUBLIC FROM THE MEETINGThe Town Mayor wil l move that, pursuant to Section 1(2) of the Public Bodies (Admissjon toMeetings) Act '1960, the public be now excluded from the meeting because publicity wouldbe prejudicial to the public interest by reason of the confidential nature of the business aboutto be transacted.

'1 Payment of staff salaries and payments of services dated August and September 20112 Mr B Burns

MIN

JULY 20II

Present: Councillon: M Gaffney (Chair),J Smith, CIh P Thomas, C r M& Cllr D Williams

L H€wer, C Worsh, A Forster, J Soni.Witloughby. Cltr L Tasker, Cllr L Smirl,

34.

Itr attendance: M$ D Carro, MIs D Sanders, Cllr J Appleton & Cllr J Ellard

#ffiHttt*Cllr J Ward HolidayRDSOLVED:That apologies are accepted

35. DECLARATIONS OF INTEREST

36.

Cllr L Hewer declared a personafiiGre"t in planning Application 11/OII2S/FUL

lbs D Smith. 20 Sorines CrescentJoutham

::99::iT lgl,. P"l counci ors watkedaround rheir wards in order ro hightishrissues thd need dealing with, she stated that it *oul,l give resi;; ;; *"*"

opportunity of knowing who their councillors are as "om-ents

ha\re b"en _adethat residents do not know who the new councillors are.

!LB Bromwich. 8 lr4ill Crescent. Southam

:fle rega:ding th-e overgrown foorpath leading from the Co_op ro Welsh Roadwesr ano atso the lootpath between 4g and 50 Warwick Road.

Spoke in relaljon ro a planning Appiicarion ar 2 Mill Crescenr sratinq tbal thereason tor the applicalion was that they all wanled to reside togetheiin order tosupport her dad who was waiting for a triple heurt typu., -a iru. iookiog io.suppon from the council.

Thst the-Mjoutes of the Meeting held oD Thursday 23.d June 20t l. havinspre!,rousty been circulated. be cotrfirmed atrd signed by the Mayor,

ACCOUNTS FOR PAYMENTRESOLVED:i) That payment ofaccounts dated June 20t1, totalliDg !59,42t.46 beauthorized-

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Spoke regarding grass 4ot being cut properly on the Ma)deld Road Estate.

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schedule dated July 201I upon which the Town Council had been consulted byStratford District Councilii) Planning Application decisions dated July 201 INotediii) Planning Committee Meeting DatesNoted

40. TOWN CLERKIS REPORT

40.r rqq!Ie_8888!sENrdlp!t!MIs SmirhWas advised that there was alr item being discussed later in the meeting relating tomeeting CouncillonMr BromwichThat the over grown footpaths would be reported to WCCMr ConstableThat the overgrown gmss would be reported to Orbit heart ofEnglandMrs NealRepresentation was considered

40.2 WATTON'S LANE. SOUTIIAM _ LIGHTING SCIIEME AND MERCURYLIGHT CHICKABIDDY LANEMembers considered a Iighting scheme for Watton's Lane following complarntsthe council had received regarding nuisance youths in the Watton's Lane vicinity.wCC's proposal is to install 8 colurnns at a cost of€15,859.75; the cost washigherthan anticipated due to having to relay new private cable.Members also considered the following 3 options in order to replace the MercuryLantem in Chickabiddy Lane:

i)This lighting unit (LP 1) is now obsolete but with the use of scaffolding, we canreplace all internal gear with new 23W fluorescent lamp and photocell for !86.66.

ii)With the use ofscaffoldin& fit a new lantem complele with a 45W Cosmo lampand srandad bracket for t803 .2 I

iii) Altemativelt with the use ofscaffolding remove the old unit in its entiretyand fit a DW Windsor Victorian style lantem (the same as LP 2) complete with adecorative bracket, 45W cosmo lamp and photocell finished in Black forf l l0 l .4 l

BES]q!YED:i)The council authorises the lightitrg scheme at a totrl cost oft15,859.75 aDdtbat it will be funded by the Ear Marked Reserve budget.ii)That the Town Clerk ascertains whether the cost could be reduced throughuriag solar panelsiii)That oDce the scheme is completed WCC will adopt these lightsiv)That th€ Town Council Reprcs€Dtative for Southam First (Cllr L Hewer)mske a proposal to Southam First ssking them to fund the Mercury Lanternreplacement with a DW Windsor Victorirn style lanterD at r cost ofgl l0l.4l. If the funding request is unsuccessful, replace l&ntertr with Option1 at a totd cost of i86.66

40.3 BROWNS BRIDGE/STOWE DRIVE JTJNCTIONMembers considercd correspondence from a resident and WCC regarding thejunction at the top of Browns Bridge Road./Stowe Ddve. The resident rcquestedthat the iunction at the toD ofBrown Bridqe Road should be made into a T

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Jutrction due to &ivers going too fast. The resident advised that ther€ have beentwo near misses with children crossing and the resident's cat being killed. WCChave responded saying that they have no firnding to change this j unction andsuggested v/hether this is something the Town Council want to fund

BD$9!YED:That WCC are requested to as$es$ the junction in order to &dvise the TownCoutrcil what charges, if any, need making to the ju[ction and what the costswill be. The council caD then look .t holv it could be funded.

40.4 NOVEMBER TOWN COUNCIL MEETING AT SOUTIIAM COLLEGEMembers considered holding the November Town Colncil meeting at SouthamCollege in order to engage more with young people.RESOLVED:i)That the November Town Council meeting would not be held at SouthamColl€geii)That a meeting is set up at Southam College in order for th€ students torris€ any issues they hav€ with the Towrl CouBcil

40.5 MAYFIELD ROAD PLAY AR.EA. UPDATEMembers were advised that the Planning Pemission for the new Play Area hadnow been granted aod that a meeting with Southam @ Play and O$it Heart ofEngland was to take place on the 29' July, in order to agree how the project wasto be taken forward, as a resuh ofthe Biffaward Glant being unsuccessful.

Members would me kept informed

40.6 COUNCILLORVACANCYMernbers were reminded that the vacant position was still being advertised.

40.7 WALC PARISH AND TOWN COUNCIL LIAISON FOR THOSEPARISIIES IN TIIE STRATFORD AREA AND AN UPDATE ON THEFtITURf, OF LIBRARIES WITIIIN THE DISTRJCT WITH TAIYYABUTCHERSMembers of Warwickshire Association of Local Councils would be pleased tomeet clerks and councillors from Southam at a meeting on Monday 3t October2011, 6.30pm at Elizabeth House (see attached for councillors only)

BE9QLYED:That members inform the Clerk accordingly should they wish to atterd

4O.S LOCAL CHOICE AFFORDABLE HOUSING SCHEMEMembers' werc advised that Cllr D Wise and the Town Clerk met withwarwickshire Rutal Community Council, Godfrey-Palton, Taylor Wimpey UKLtd and Jephson Housing Association to discuss fufthet an affordable housingscheme for Southam, on land owned by the Coventry Diocese in the vicinity ofthe Mayfield Road Estate.BEIQIYED,i)That Cllr D Whe. Cllr J Smith .nd the Town Clerk continue to meet therelevant parties relating to this project and that the couDcil is kept updatedaccordinglyii) That a BMX Track and Skate Park is considered rvhen looking at ameni8space provision &s part of this development

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40.9 MEETINGS/TRAINING/EVENTSSaturday 17 September 20l l al Fillongley, Village Hall - Being A GoodCouncillor and Clerk - Induction Day = Cost f,50.00Saturday 08 October 201 I at Leamington Spa, Town Hall - Being A GoodCouncillor and Clerk - Induction Day = Cost €50.00BESqL.YED:Councillors are to &dvise the Clerk, ifthey want to be booked otrto a course

4O.IO COTJNCIL MEETING DATESAuqust - Summer RecessThursday 22id September 201 IThusday 27' October 201IThursday 24' November 201 1December ChristrnasRecess

ENV MEETING DATES

Thusday 8s.september 201 IThursday I 3' October 20 I IThursday l0' November 201I

Thursday 12' January20l2 PreceptThursday 26' January 2012Thursday 23d February 2012 Thursday 90 Febmary 2012Thursday 22"d March 2012 Thursday 86 March 2012Thursday 26' April 2012 Thursd^y l2r Api,l 2Ol2Thursday 1 0' May 20 I 2 (Annual Town Meeting & Mayormaking)Thursday 24' May 2012Noted

41. CORRESPONDENCE4I.I SOUTIIAM SNT II{FORMATION - POLICE

Noted

41.2 RE\.ISTONS TO BUS SERVICE 503 AND FLE)OBUS 497 & 500 - WCCNoted

42. REPORT ON A MEETING OF TIIE ENI'IRONMENTAL WORKINGrAKI I t ' I \ T4'- JULY ZUl|

rz.r ffi6Gf,iGEiirMembers were requested to advise whether the fence that WCC has installedalongside the path that leads ftom Millholne Close over Welsh Road East to theunderpass should be extended.BEPLYED:i)To advise WCC that Southam TowD Corincil are ofthe opinioD that thefence should be continued, but at a lower height e.g. waist height like normalp€destrian guard rrilingii)That the fence should be painted greeniii)To r€quest sherk's teeth road markingsiv)To request markings on path to encoumge pedestrians to turn left, whencoming from the utrderpass towlrds Welsh Road Eastv)Communicate these requests with Cllr Appleton

42.2 BUS STOP _ COVENTRY ROAD. SOUTIIAMMembers considered correspondence from a resident complaining about therelocation of a Bus Stop due to WCC not having the fihds to install a pole whichwould be needed ifthe location was changed.RESOLVED:i)To advise WCC that the bus stop should be moved back to its originrlposition i.e opposite the bus stop on the otber side ofthe road

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ii)To advise WCC that Southam Towd Council wish to be consulted prior toany future chadges to bus rtop locatioE with housitrg development in thefuture in the area

42.3 NOTICE BOARD . WOOD STR.EET CAR PARK IN PLACE OFRECYCLING FACILITYCllt D Wi." hu.

"ugg"sted that a notice board could go in place ofthe recycling

facility in wood Street Car Park now that Tesco has a full facility - Membersviews were requested

Members were advised that SDC are aware that the Town Council want therecycling facility removed ftom Wood Strcet Car Park and that it will bedisiussed with Head of Service when he retums ftom holiday towards the end ofJulYBEsqlrpu:Thrt no action can be taken until SDC has made a d€cisioD reg&rditrg therecycling facility

4 2 . 4 @CIr J w*d discussed with members a proposal he has for tackling weed killing inthe to\rnRESOLVEDDue to H&S the proposal cannot b€ takeB forward

42.5 PARK LANE RECREATION GROTJND _ GRAND OPENINGRESOLYEDi)That the opening takes pl4ce on Tuesday 9'' August .t 12.30 in conjutctioowith th€ Play ard Picnic iD the Park €vent that is being organised bySoutham & District Children's Centreii)That Andy Crump is invited to open it; ifunavailable the Mayor will opetrit

42.6 ADDITTONAL BIN _ PARK LANE RECREATION GROTJNDThelast council rcsolved to investigate the possibility ofputting a recycling bin inthe Park Lane rec. The cost ofthe.bin (supply & install) is f,705 , however, thereis an issue.egarding the emptying ofthe bin , the bins get emptied by ourcontactor and the rubbish is taken to the tip but there is no recycli4g facility thereand it in not in the contractors terms of confiactor to sort rubbish. SDC hasadvised the following:

l. Whild the recycling centre is still in Wood Street, your contractor will be ableto put the recycling into these containerc which do not need to be sorted'

2. You could arrange for a recycling collection fiom the Town Council olficesdirect with Verdant Via their commercial collection scheme.

3. You could make a pivate arrangement via Verdant to empty the rccycling binon the recreation ground the same time as they empty the SDC bins.

4. We can arrange to have the bin emptied for you via Verdant but the charge forthis will be t90 Der annum.

BESSIIPD:i)Clarify ifthe cost is for a dual litter and recycling bin

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ii)Councillors to consider best locationiii)Clarify iff90 per annum is for weekly/monthly bin emptying

42.7 PI,AIININGAPPLICATIONSRESOLI/ED:See attached

42.8 ISSUES FOR COUNTY AND DISTRICT COUNCILLORSMembers were requested to state any issues they wish to raise with the Counryand District Councillors in preparation for the July Town Council meetingRESOLVED:Welsh Road Erst Fence - Cllr AppletoDBus Stop Coventry Road - Cltr Appleton

42.9 THE TUTT'RX OF THE GRANGECllr D Wise updated members:Do nottt want it to affect operations of The Grange HallNothing to reduce parking capacity for Grange HallNothing to impact on Peace GardenSoutham Town Council to be kepl informed and properly consultedNoted

42.10 HS2 CONSULTATIONMembeN considered the Consultation Response Proposal by Cllr A Forster, ClhL Smith and Cllr L TaskerBES.9lYED:Town Clerk to cut and pa$te responses into on-line consultation site aft€rratificatioD at July Town Council meeting

42.11 Footpith adiacent to I Elm Brnk SouthamIt was bought to the Council's attehtion that a resident appeared to be extendingthe boundary oftheir property by installing a fence. The Clerk advised that WCChave now confirmed that it belongs to WCC HighwaysNofed

42.I2 OTHER ITEMS DISCUSSEDi)Check Town Council Newsletter is consistently included with Advertiser(especially Browns Bridge Ward)iDRESOLVEDTo invite Rob Townsetrd to attetrd the next appropriste Town Coudcilmeeting to updste council on state ofthe Youth Service

43. MULTI AGENCY YOUTII MEETING MINT/TESNoted

44. MEMBERS ITEM - CLLR A FORSTERRESOLVf,D:i)That Southam Towr Council commence surgeries once a month atSoutham Library on the Fsrmer's Market dayii)Thrt Cllr Forster contacts the library to make the arrangementsiii)That Cllr Forster distributes a rottiv)Thrt it is revi€wed in 6 months

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45. INFORMATION FROM COIJNTY AND DISTRICT COUNCILLORSCllr Appleton advised the lollowing:

r That WCC has responded objecting to HS2 and rhal SDC are making asimilar response

I SDC are encouraging people to recycle their Argos catalogue. Wh€n considering amenities for the proposed development at the Mayfield

Road Estate council needs to consider the whole community as BMXtracks and Skate Parks are for specific groups ofpeople

. That he will take another look at the Bus StoD on Coventrv Road

Cllr Ellard advised the following:. Service Sharing Agreement with Malvem is not proceeding , mainly due

to distance issuest That there is no shortfall in service due to budget cuts. Advised that the usage ofthe Public Conveniences in Southam is high so

they will be kept opened but SDC still need to reduce ofcost ofrunningthem. The council was asked their opinion of charges of 2@, the councilresponded stating that they would not want to see any charges

46, BUSINESS WHICH IN THf, OPIMON OF THE MAYOR SHOULD BECONSIDERED AS A MATTER OF URGENCYNone

47. SUMMER RECESS AND CHRISTMAS RECESSBEEIILYEqlThe Town Mayor, Deputy Town Mayor , immediate past Mayor andPlannitrg Member Cllr J Smith, or ss a minimum, any two ofthe aboveJ beauthorised, in consultation with the Clerk or Deputy ClerL, to deal with anybusiness arising which is de€med to b€ urgent during the summer r€cess ardChristmas recess, itrcluding authorisation of payments.

48. EXCLUSION OF TIIE PT'BLIC FROM TIIE MEETINGh was moved andEES9!YED: that pursuant to Section l(2) ofthe Public Bodies (Admissionto M6etings) Act 1960 the public be etcluded from the meeting b€c{usepublicity would be prejudicial to tle public itrterest by rerson ofthecotrIidential nature ofthe business to be transacted

49. STAFF SAINRIES AND PAYMENT FOR SERVICESRESOLVED:To authorise payments ofstaffsalaries dated July 20ll

50. THE PARISH POIJNDMemberc considercd correspondence from the tenant ofThe Padsh Pound who isseeking permission from the council to display an advertisement at The ParishPoundRESOLVED:That Southam Town Council gives authori|ltion for the tenant to display atradvertisement subject to the following conditions:i)That Southam Town Council reserve the right to remove the signage rt!nytimeii)That the signage is no bigger than 3ft x 2ft

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iii)That the terant provides the Town Council with proof that planningpermissiotr is not requir€d

Meeting closed 9.45prn

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PLANNING COMMITTEE (EAST)MEETING DATES

There will be occasions when a Southam parish, planningApplication is considered by Stratford District Council at iplanningCommittee meeting. All meetings normally take place at 6pm atThe Conference Room, HRI Wellesbourne, WettLsUourne, CVSS9EQ and the dates of the meetings are as follows:

5th October 201126th October 201116th November 20117th Decemb er 2011

Southam Town Council has agreed that the plannlng Member orthe Deputy Planning Member will represent the cou,icil

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meetings should the need arise

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Notice of Decis ;::":PERMTSSION WITH CON]

J Williamson Associates58 Nursery DriveBanburyOX16 2NA

Town and Country ptanntng Act, 1990rown and Country planning (Developmenr p,"nagement r,ruceou,c./ v,qs!, .wrv

;ffl,Hit"l?""'#-t'l?1,3ttt*t- couNcIL, havins considered the appricaron ror70 Brnbury noad, Southarr, CV4Z !H,gubmitted byr Mr J silvert

received by the Council on 25 May 2O11

HEREBY GIVE yOU NOnCE that pLAo€vebpfient, namety:-

'NNING pERMIssIoN ls GMNTED for the following

Pfoposed two storcy sldc c)atensllcrrcrston, to fnont aDd raea.

on, flat roo, dormcr to rcar and E|ngle etorey

Subject to the Following conditjon(s) and r€ason(s), nanelv;-

l . The development hereby Dermlvea's 'rom ihe ;;t;;r-,;r;:;Hl::1"":n""

be b€sun berore the expi.ation or th.ee

Reason: To compty with Section.?1,:f- ihe,T^own and Country ptanning Act 1990 (asamenoed by Sectjon 51 of the pt.nnrng and Compulsory purchase Act iOO4).

' ]5",il1l"#nJ:"##n1,S ll"-,:?Tryo'o. or the externar surraces or rhethose used r" in"

"llir-g'ilil'i"snarl be of the same rype, colour and texture as

Reason; To ensure that the devetopment hamontses with the extsflng buitding.

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Work should avotd dtsturbance to nesting birds, Birds can nest In many pEcesincluding buildings, trees, shrubs dense ivt, and brambl4rose scrub, tteiiing oirosare protected under the 1981 Wlldl'fe and Countrystde Act. The maln nesitng ieasonlasts approximately from F.ta rch to September, so work shoutd iAeatty 1ii" pru."::!:19_" if*: dates if at a posstbte. N.B birds can nest ut unv tir",'"na it,. ,,t"snouro. roealy be checked by a sultably quallfied ecotogist for thelr presenceimmediatety before wofk starts, espe€tally if during the breed'int ,"i"on.

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Bat sult€ble timbers ano their treatmert c6n be found at the follor{ing NaturalEnqland webslt€http,//naturalengtand.etraderstores.com/NaturalEnglandShop,rflNOg2. Theconstruction must also Inctude Bat suitable roof ltnt;os.

D A r E D 2 7 J u l y 2 o t t | I n l l " , .Aur'roRrsED oFFrcER oF THE rou*rr....|I1!,W.V!!14

This permlsslon does NOT glve approvat

I!l: !-"ii,:rl9: does NOT cohvey any ipprovrt or consent whtch may be requrred underany enactment, by-raw, order or rcguiation other than pranning plrmtssion unoer *reprovisions of the Town and Country pt;nninS Act 1990.

IT IS IIlPORTANT THAT YOU REAO THE NOTES ATTACHED TO THIS FORNI

S'RAT'OR.D-O -AVON DTSIRICT COUNCILELTzAaETH HousE, cHuRcH srREET, STRATFoRD_upoi-lvox cvrz oxx

uhder Buildlng Requlations.

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Town Council Meetinq: Thursdav 22nd September 201 1

TOWN CLERK'S REPORT

PUBLIC REPRESENTATIONSDo members' wish to take forward any items that were raised by members ofthe public at this evening's meeting?

2. MEMORIALTREES FOR PAST MAYORSThe Mayor, Cllr M Gaffney is seeking the Council 's permission to plant twotrees in the grounds of the Grange Hall in memory of Ken Graham and TrevorRogers. The approximate cost of two trees and plaques is €200.00.

MEETING WITH SOUTHAM COLLEGE STUDENTSIn response to Southam Town Council 's request to meet with college students,the college have responded agreeing that week commencing 10'n October201 1 is a good time (not 12'" October) in the afternoon (1.20pm - 3.20pm).The college is suggesting meeting the student council, as it would mean thatmembers would meet a diverse ranoe of students.

Members' are requested to decide what date they would like to meet andconfirm who will be attending.

2ND soUTHAM BEAVER scoUTsAttached is a letter (for councillors only) from the above organisation seekingpermission to erect a wooden seat in the vicinity of Warwick Road andLeamington Road to mark the Queen's Diamond Jubilee The Town Clerk haswritten to WCC seeking their opinion (see attached) and they have stated thefollowina:

4.

1 .

. The exact location would need

. The Town Council would needfof it

to be agreedto take over all responsibility and liability

It is also stated in the letter from Scouts that they would like to have a largepot of flowers next to the bench , which WCC would not agree to unless it is aproperly constructed planter and the site can accommodate it.

l\.4embers' views are requested

5. ELIZABETH HOUSE REFURBISHMENTThe previous council wrote to SDC in January 2008 regarding the costsinvolved with the Elizabeth House Refurbishment, as the refurbishment endedup costing a lot more money than had been budgeted. The council hadrequested a copy of the report relating to this matter and were consideringtaking the matter to the ombudsman.

Southam Town Council is now in receipt of the report, which is attached formembers'to consider.

COUNCILLOR VACANCYAttached are two applications for the vacant councillor position in l\,4erestoneWard.

b .

7. SOUTHAM LEISURE CENTREFollowing a complaint that the Towncongestion along Welsh Road Westdue to a lack of car parking spaces,their opinion on the matter and theirconsrder.

Council had received in relation toin the vicinity of Southam Leisure Centre,the Town Clerk wrote to SDC seekingresponse is attached for members'to

8. ATTENOANCE AT PLANNING COMMITTEEAttached (for Councillors only) is correspondencelack of attendance of Parish and Town Councils atMeetings and the considerable waste of resources

Members' views are requested

wroAsstsrwtrHCOMPLICATED APPLICATIONSAttached is correspondence (for Councillors,only) from Napton on the HiParish Council who have written to ascertain whether Southam Town Councriwould be interested in participating in this training session and contributinq tothe cost.

from SDC relating to thePlanning Committeeas a result.

q

1 0 .

l\rembers' views are requested

review of Public Conveniences. The key questions are asiollows:

STRATFORD UPON AVON TOWN COUNCIL - CCTVAttached (for Councillors'only) is -rrespondence from the above Town

1. Do you have any direct staff who you would consider asking to take on theopenrng, ctosing and cleaning of your local public Convenience? lf you do,would you anticipate this would result in extra costs to you and if soroughly how much per year do you think this would be?

2. Are you aware ofany local companiesor individuals that mav beinterested in taking on this function? lf so could you provide me with somecontact details for them so that I can get an estimate of their l ikelv costs?

l\,4embers' views are requested

Attached (for Councillors'only) is correspondence from SDC as a result olSoutham Town C_ouncil indicating that they would be will ing to take part on rne

't 't.

Council inviting members to attend a meeting to discuss the reduction inmanned CCTV coverage for the District and contributing financially towardsfunding two full-time CCTV operatives.

Members' views are requested

S1 37 GRANT APPLICATIONS[,4embers are requested to consider S.137 Grant Appllcations (see attached forcouncillors only) from the following organisations:

Southam CollegeSoutham Area Action croup (HS2)Southam Community l\y'inibus Commlttee2n" Southam (open) Scout Group

1 3 .

1 5 .

14. MEETINGS/TRAINING/EVENTSSaturday 0B October 20'1 1 at Leamington Spa, Town Hall - Being A GoodCouncillor and Clerk - Induction Day = 6o", tro.OO

COUNCIL MEETING DATES ENV MEETING DATESo 1 1

Thursday 1Oth November 20'1 '1Thursday 24th November 20'1 '1

December - Christmas RecessThursday 12'' Janu ary 2012 - PreceplThursday 26'n January 2012Thursday 23'". February 2012Thursday 22"o March 2012Thursday 26'" April 2012Thursday 1Orh May 2012 (Annual TownThursday 24'n May 2012

D A CARRO (MRS)Town Clerk

Thursday 9th Febtuary 2012Thursday 8'n.h,4arch 20'12Thursday '12" April 2012

l\.4eeting & l\.4ayormaking)

'I sth September 2011

NOTE: PLEASE Members of the public may request copies of any items included in this reponthat have been copied for council lors only from the Town Clerk

1r Southam Christmas Lights Association2) Stowe Drive/Browns Bridge Junction - WCC3) Heroes Wall - l\.4r Bromwich4) Village Design Statements on the SDC website

Other correspondence available from the office

Southam Christmas Lights Committee ['4eeting L4inutes August 2011

WALC Annual ReportClerks & Councils Direct September 201'1CPRE Countryside VoiceLocal Council ReviewCPRE Field Work

Bowholm3 Meadow RoadSouthamWarwickshireCV47 IENTeL01296 813577

f . r : L i r r \ l . t l i l . . l l i L t f ! t , L r \

August 5'h 2011

Southarn To\m CouncilThe Grange HallCoventry RoadSouthamcv47 IQAFAO: - l ogn Clerk Mrs Debbie Calro

De,J Dcbbieifr^'".trtit *i*A ,fte cheque liom Denise lbr {4'500, a very gencrous granl' $hich

\r'e realise is a one offspecialOn t"hrit ot Sourtlunl ihristmas l,ights committee nembers Iwould like to thank

all Southam To*n Councillors u'ho agrced to this grant to SCLA' this-together with

fund raising rve u'ill be undert,Lking should sec Southam alight with Christmas

decorati(,ns onc( again lhis coming )ea,

Also my personal thanks io.vou Debbie for the time you gave to sorting out $'here it

*u, ooi"it t. ,o oO,utn the mune)' $irhout detrimenl lo STC' also on thc evening

of thc ( ouncir meeting. )our kno\rlecgc and paticnce in erplaining to.creryone

concemed. made it poisible lbr the councilio;s to ackto\\tedge $hat Southam would

ue tite *ithout the iighls and the lirrore it $ould causc if \lc didn't have any

With regards

Va1 Steelc (lr'lrs) - Secretary Southam Christmas Lights Associatjon

(a

Page I o f l

Debbie

From: joedwards@warwickshiregov.uk

Sen t : 11 ALrgus t2011 1016

To: Debbie

Cc: cl rappleton@waM cksh re.gov uK

Subject: Stowe Dnve/Erowns Bridge Road Junciion. Soulham

Dear Debbie

As requested, a technical assessment of the above junction has been carried out on theabove junction to determine whether the junction could be altered.

The assessment has found that it is not possible to alter the junction, as the requiredvisibility distance would not be met. The bend would prevent drivers from being able to seewhether it was clear or not to proceed from the junction, and this could result in accidents.Although I appreciate concerns from residents, the present arrangement appears to beworking, as there have not been any accidents involving injury within the last 3 years

lf you require any further information, please do not hesitate to contact me

Regards

Jo EdwardsPrincipal Road Safety Engineer

Safety EngineeringCommuni t iesWarwickshire County Councilfet.01926 412024Email : joedwards@warwickshire.gov.ukWeb: www.\.laryyickshi re .gqv.uk

This transmission is intcnded for the named addressee(s) only and may contain sensrtive orprotectilcly marked matcrial up to RESTRICTED and should be handled accordingiy Unless you

are the named addresscc (or authorised to reccjvc it for the addressee) you ma-v not copy or use it, ordisclosc it to anyone elsc. Ifyou have received thjs transmission in error plcase notiry the senderimmediately. All email traffic sent to or from us. including u'ithout ljmitation ali GCSX traffic, maybe subject to recording and,or monitoring in accordance with relevant legislation

xLLr rv t [ J -u sEP 2011!].Q [" "M5.4. Sunu*A

t "ttUU e,&6c2nt

Soulfiqm

ea47 02r

Over the last few months I have been asking var ious people about theirthoughts on having a Heroes Wal l in Southam.

This wal l would not only for personnel f rom the serv ices but for people f rom al !walks of l i fe.

Here are a few examples below of names I bel ieve that could be on the wal l ,

Seth Bond who fought in the Cr imea War. Len Wooley, Alan Reading, GeorgeBromwich. Al l three won the mi l i tary medal in World War Two. To get three inSoutham was an honour to the town but these three men l ived next door toeach other.

Henry Li l ley-Smith for the countr ies f i rs t f ree Provident Dispensary.

Cyr i l Bourne who donated land for the Cr icket and footbal l c lubs.

Tr ina Gul l iver ladies wor ld darts champion.

Steve Beaton former mens world champion

Arthur Cox professional footbal ler and manager.

Nigel Armstrong who dedicated a lot of t ime to Southam youth footbal l teamsand a founder member of Southam Uni ted Bowls Club

Bobby Hancocks has been involved for 61 years and his wi fe Ann 50 years wi thSoutham U ni ted FC

This is just a few examples and I am sure that there are some ex counci l lorsand char i ty workers who would mer i t a ment ion for the work that they havedone for the community in the town for a number of years that would be niceto see their work honoured on the WaJl of Heroes.

After approaching Counci l lor Dave Wise for advice and his thoughts he advisedme to write to the town council and put the suggestion forward to thecounci l lors.

Counci l lor Dave Wise is 100% behind the idea and an ideal area would be inthe l ibrary grounds where i t might be possib le to incorporate a Heroes Wal l inthe reva m p of the library a rea if the Town Council agree with the jdea.

I and the people that I have spoken to about th is are in fu l l agreement wi th theidea of a Heroes Wal l , and agree that i t could a lso help wi th get t ing rounsmInto the area.

I hope that the Town Counci l support th is idea and that i t can be brought tofru i t ion so that local people and tour ist a l ike can see how wonderfu l peopleare from the town of Southam.

Yours fa i thfu l iy

Br ia n Bromwich

Page I of2

Debbie

From: FionaBlundel[Fona.Blundel]@stratford-dc.gov.ukl

Sent: 24 August 2011 16:57

To: brai escouncil@btinternet.com; sterlingass@btcorlnect.com;deborahwellings@btinternet.com; Roben Lees; catherinelambert@btinternet.com;gjpi l ler@tiscali .co.uk; karen.parneil@homecall.co.uk; clerk@harbury-pc.gov.uk;bhlpc@blconnect.com i LlParishCounci @aol.com; Ioxleyparishclerk@btinternet com;pamroutly@btinternet.com; enquiries@radwayparishcouncil.ofg.uk,clerk@salfordpriors.gov.uk; ianwilklns@talklalk.net; Debbie; vclowe@trscali .co.uk;wellesbournepc@btconnecl.com; helen@seymoursmith.co uk

Cc: Stephanie Chett ie

Subject: Vi lage Des gn Staiements on the SDC websiteFollow Up Flag: Folow !p

Flag Status: Blue

Dear A1l,

The Plannrng Departrfent has numeroLis requests for rndivrdual Village Destgn Slatements by prospectiveappl cants subm tt ing planning applications. We would to l ike promote the wider use of Vi l lage Des gnStalements n p anning app ications by scanning the documents and placir lg them on lhe SDC website.However, we are aware thal lhe doc!menls are protected by copyright. We wondered whether your parishCouncils would be agreeable to waiving the copyright, so that we can place the docurnenls on the website inorder to promote and make thern rnore accessible in ihe ftriure

I would be graleful if you could kindly lel me know whether would be acceptable to your parish Counc l, eithervia ema I to tiOla-blundell@stratford dc.qov.uk or in writing to

Fiona Blunde l, Slratford-on Avon D str ict Council , Planning Policy Department, El izabeth House ChurchStreel, Stratford on-Avon, Warwicksh re, CV37 6HX

I look forward to hearing from you.

Best wishes

Fiona

Fiona BlundellPolicy PlannerCorporate Support01789 260333

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26,'081201 r

REPORT ON A MEETINC OF TIIE ENVIRONI'IENTAL WORKING PARTY ON 8'I '

SEPTENIBER 20I I

Present: Cllrs M Galiney (Chair). D Wise. MWil loughby.J Soni. C Worsh. J Ward, L Hc$'cr, l-Smith. L Tasker & D Wil l ialns

Apologiesr Cllrs P Thomas, A Forster & J SDjth

I) TOLLGATE ROAD PLAYING FIELD LEASEMembers considered corrcspondence liom WCC that set out proposals for the nerv leascRECOMMENDATIONi)To advise WCC that Southam Town Council want the status quo to continue - rcnc$'l casc a \ a l p resent r l i th a 20 l r m in imumii) Thc Town Council is happy to alter the time of access for school from 1300 - 1600 hrsrt present to 1000 - 1600 hrs

2) GYPSEY & TRAVELLER AND SHOWI,|AN NEEDS ASSESSMENTMembers considered the sun eyRECOMNIE\DATIONTo complete the questionnaire accordingly

-lr TLSCO 5106 - BL S SHELTER PRO\'ISIO\Menbcrs considered conespondcnce from WCCRECOMNIENDATIONTo advise WCC that Southam Town Council do nol }lant to proceed regarding taking onthe maintenance of the rw.-.o ne\l Bus Shclters that will be installed as part of the TescoSl06 agreement

4) POLICE _SAFtrR NEIGHBOURIIOOD TEANT IIEETINCMembers considered an invitation to attend a mecting al Long Itchingion Community Centre todiscuss any issues and explain thc Police structure.RECOMMENDATIONThat Cllr D Williams will attend the me€ting and represenl the Council

5) TOWN COUNCIL OFFICE CONIPUTER SYSTE}ISMembe$ considered the quotations to rcplace the Tou'n Clerk and Deputy Cictk cornputers as$ell as the scn erRECOMMENDATIONi) llembers' authorise the rcplacements as quotcd bl Dealer Sl"stcms, subject to amcmber's overvietl to a maximum cost off,5000ii) That a l ine is added in next year's budget of 11000 a year towards future replac€ments

6) PROPOSED SPEED LIN,IIT CHANCESRECOMMENDATIONi)To advisc wCC that Southam Town Council support the proposed Speed Limit Changcsin the Yicinit] of Bascote Heath

7) MAINTENANCE WORK AT VARIOLS PLAY AREASRECOI\,IMENDATIONi)To accept the quote from Durasport for r€pairs at Park Lane Recreation Ground,Tollgat€ Road, The Furro{s, Shepherds llill, and Ascote \\'at"

8) THE ROLE OF THE COMMUNITY FORUMMcnlbcrs considered an invitation liom Bishops Itchington PCRECOM}TENDATION

r0)

)

To rcspond stating that Southam Town Council will not be represented at the meeting

e) SDC GROUNDS NIAIN IENANEE_EQNIBAEI14elnboa **i.i"."d correspondcnce AoIn SDC seeking views on the senices provided and

12)

\\'ha{ the council would like to sec as pafi of future provisionRXCOMNTENDATIONTo respond statittg that the Town Council liould like an enhanced service in rll areas and

to statc that the present service is not alNa.vs to a good standard €.g. litter not picked up

and don't ahra]s achiev€ their stafed level ofservice

THE DIAMOND JUBLIEE CELEBRATION BEACONSMembers considered correspondence regarding uhethcr they $ish to take pafiicipate in a

nationwide co-ordinated lighting of Jubilee BeaconsRECOMNIENDATIONSoutham Town Council are not ir a position to €rccl a beacon

PROPOSAI- FOR STONETON WIND FARM BY IIDF ENERGY RENEWABLES\'lembers $ere madc auare ofa public exhibit ionRECONTNIEND-{TIONNotcd

STREET CLOSURX FOR RETRO REVIVAL EVENT ON SATURDAY 24T'ISEPTENTBERMembcrs considcred corespondence rcgarding a road closure fbr the above event

RECOI'MENDATIONff"rnfet. totea ana rejected the proposal on safeh grounds. Ifthe Road Closure plan is

amendcd to tllow flo$ of traffic from \\'ar$ick Road around to Oliford Street thcn the

To}1n Council would have no objection

ISSUES FOR DISTRICT AND COUNTY COUNCILLOR

When are bus shelters to be erected b-v WCC on Warwick RoadRoundabout at Kin€ton Road- When is this roundabout going to be replanted as part

of the Tesco St06 Agreemcnt , also other roundabouts rrere going to be improved asp€r a recommendation b] Southam First to CIlr Appleton

l3 )

l )

MEMBER'S lt 'E1{ - Cllr D \\ i l l iams

I {ould l ike the ToFn CounciL,s permiss ion ro run an evenr fo} . rnel o c a l y o u t h a L t h e R e c r e a t i o n c r o u n d o n F r i 2 l r d S e p 2 0 1 1 .

I hawe appl led for a i icence f rom sDc, to a l low play ing of recordedmusic at Southam Recreal ion cround on r i le abowe dale. r have a lsosenr a copy of rh€ ] icence requesr ro rhe Pol ice 1- icenslng Team rn

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I Look forFard Lo your reply .

Yours s incereLy