total flow_bar eom

Ricoh Total Flow

Barr EOM Suite

Output management for the entire enterprise

Nik Pugh, Mentecaptus Ltd.

Mark Wilson, Ricoh UK Ltd.

07/04/23 1Version: [###] Classification: Internal Owner: [Insert name]

Why Output Management Matters

Companies spend up to 3% of their revenue on document output activities.

IT departments are dedicating ever increasing resources to managing and servicing print environments and help-desks (up to 23% of calls are print-related)

An effective print strategy and a well managed print fleet can save up to 20% of companies printing cost


London Borough of Barking and Dagenham £282 Million, possible savings £150K

We all get these quickly– Printers, paper, consumables

Some less obvious costs– Print servers– Specialist hardware (printer types

and DIMMs)– Physical document storage– Document reprints– Helpdesk calls– IT Resources– Missed SLAs– Document search– Management of vendor licenses – Print driver management &

implementation– Contingency

07/04/23 Version: [###] Classification: Internal Owner: [Insert name]

What sets us apart

manage their office printing distribute documents securely across their enterprise run their production printing operation deliver documents via email and the web transform and modify their documents provide a single print driver for all their printers replace legacy systems and expensive middle ware


The Barr EOM Suite is the only output management platform that can help organisations…

Typical Output Environment


Output Environment with Barr EOM


Output Management Matters

Production print Office print Distributed print Electronic

document delivery Streamlined IT &

Helpdesk Improve business

processes

07/04/23 Version: [###] Classification: Internal Owner: [Insert name]

ONE platform, ONE workflow, ONE application, to…

CD/DVD Writer

Queue management

Device management/ SNMP Support

User management

SecurityAlerts & NotificationsJob Ticketing

Overlays / Banners

Impositions

Splitting

Bursting / Bundling

Document Conversion / Transformation

Document Reengineering / Variable Data Printing

Accounting / Auditing

Device & User Quotas

Print Assessment

ReportingProductionPrinter

MobileWeb

Network Printer

Email

Multi-function Device

Mainframe

AS/400 / UNIX / Vax

Windows Application

Windows Print Queue

Network Folders

ScannerEmail Web

Uploads

Barr EOM

Network Folders

FTP

Fax

COLD/ERM

EPS Printers

IPDS Printers

Other Destinations

MobileDevice

Let’s start with Office Print!

Output management for the

entire enterprise


How do we do it

Total Flow - Barr EOM :– The largest selection of connectivity options– Manual & fully automated document control– Create rules to manage who, what, how and where jobs are

distributed– Single print driver to print to all PostScript devices from any

manufacturer– Transform jobs into the right format for the destination– Add security and reduce waste through “Print Anywhere” release

at MFPs– Monitor system environments and reroute around problems with

notifications to affected users and admin staff– Route jobs to the most cost effective devices– Enable Tablet & Smartphone printing– Provide detailed reports


Organise your print infrastructure

Auto-discover all print devices. Organise them based on geography or any other

desired criteria. Monitor devices for failures and general status. Use automated and manual failover to direct

print to working printers when failures occur.



Total Flow - Barr EOM can…

Track and report on who prints what and where. Manage and enforce printing rules to reduce costs. Allocate costs to billing accounts. Employ release stations to ensure physical security of

documents. Enable real “pull printing” – users can pick up print

jobs at any MFP, even across brands and models.




Use alerts and automatic failover logic to keep users printing even when printers go down.

Capture and manage print jobs from mainframes, midrange systems, and mobile devices.

Transform documents for electronic delivery via web and email.


Assign costs to your print!


Track costs for every print file regardless of the source, format or destination.

Assign print costs to internal projects, billing accounts, etc.

Set daily, weekly, monthly or custom interval quotas.


Printing from smartphones & tablets!


Barr EOM enables printing from any smartphone & tablet.

Assign costs, restrictions, and rules to mobile based print.

Enable secure release at the device for documents printed from mobile devices.

Give users control over their queued print jobs from their mobile devices.


Expand your control to all printing


Use Barr EOM to receive documents from mainframes, AS/400s and UNIX hosts to route to network printers.

Enable pull-printing and secure release at the MFP for these documents.

Track and report on these print jobs in addition to office print.

Failover and other Barr EOM features apply to these print jobs as well.


Centralised & Distributed Production Print

Total Flow - Barr EOM can…– Sources – multiple means to receive documents– Printer discovery, monitoring & alerts– Queue management– Business rules, dynamic routing– Transforms– Search & replace, splitting, load balancing– Insertion of bar codes, OMR marks, overlays– Page counting and reporting– Web interface for uploading documents– Apply print preferences via PJL, Job Tickets, Transforms

(concept of Universal Print Server) – Failover


total flow_bar eom

Documents

print infrastructuretotal

output management

print jobs

assign costs

total flow

office print

mobile devices

barr eom