total accounting processing smartsourcing with cdaps

8/9/2019 Total Accounting Processing Smartsourcing With CDAPS

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TAPS

(Total Accounting Process Smart-Sourcing)


2/17

Duplication in

Geographical

Location

Regulatory PressureMaintenance of

Service Department

Outdated IT and

replacement

POS integration Cost

Permanent

ccountingDepartment

Cost Pressure

!etter Credit Policy

"merging Channels

dding Customers

Increased services

!#! and !#C

Competition

POS integration

$ocus on

Customer

Retention

Rapid Gro%th In ne%

mar&ets

'e%

TechnologyIncreasing

Regulatory Pressure

ny time ny (here

Reports

)alue dd Services

'e%

venues

Rapid

Innovation and

Methodologies

Proprietary and confidential. © 2006 Perot Systems Corporation. All rights reserved. All registered trademarks are the property of their respective owners.

Why TAPS

Value Added ServicesValue Added Services

1.1. All Legal Filing and AmendmentsAll Legal Filing and Amendments

• For Annual Filing of Direct Tax eturns! "#!For Annual Filing of Direct Tax eturns! "#!

$ndirect Taxes li%e Sales Tax! #& ' #ustoms$ndirect Taxes li%e Sales Tax! #& ' #ustoms

etc.!etc.!

.. Tax Advisor ServicesTax Advisor Services

• Tax PlanningTax Planning

*.*. #om+an ecords#om+an ecords

• All com+an records in e-form li%e minutes!All com+an records in e-form li%e minutes!

"# filings! minutes of t,e meetings etc.!"# filings! minutes of t,e meetings etc.!

• ulti-ear audit re+ortsulti-ear audit re+orts

#ost Pressure on #om+anies#ost Pressure on #om+anies

1.1. #ost of aintaining Accounting De+artment#ost of aintaining Accounting De+artment

• T,ree emer Accounts De+artment /it,outT,ree emer Accounts De+artment /it,out

Audit Function /ill re0uire average salar ofAudit Function /ill re0uire average salar of

s.*222 3 1 4 s.5.2 La%,s.s.*222 3 1 4 s.5.2 La%,s.

.. #ost of aintaining $T de+artment#ost of aintaining $T de+artment

• T/o emer $T de+artment /it, elo/ normalT/o emer $T de+artment /it, elo/ normal

s%ill set /it,out ,el+des% function /ill re0uires%ill set /it,out ,el+des% function /ill re0uire

average salar of s.*222231 4 s.*.62 La%,s.average salar of s.*222231 4 s.*.62 La%,s.

*.*. #ost of 7ard/are ' Setu+#ost of 7ard/are ' Setu+

• T,is /ill de+end on t,e com+an infrastructure.T,is /ill de+end on t,e com+an infrastructure.

8ut t,is /ill model reduce t,e investment due8ut t,is /ill model reduce t,e investment due

to outsourced function.to outsourced function.


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$dentification

of #ustomer

and Location

$dentification

of #ustomerLocation

$mage

"rgani9ing

Activities

A++rove

$maged

Doc

Audit

Documents

Data

#a+ture

Data

&ntrActivities

#ertif

Data

#a+ture

#ustomer

A++roval on

Data Validit

53:

Securit

;ear-end!

ont,-end' Dail

e+orting

Activities

#ustomer

Acce+tance

$nternal

e+orting&xternal

e+orting

Statutor!

Tax '$ndustr

e+orting

Activities

Sstem $n+ut Stages Sstem "ut+ut

Presentation Flow : Process Step - TAPS

8atc,

Process

$dentification #ollection Accumulation

P,ase 1< P,ase <

odule 1 odule *odule

Draft Documentation

$maging Activities

#ustomer

A++roval on

$maging Activit

odule 5 odule


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Master Slide : Presentation Flow

P,ase 1A++roval . client of #ollection Procedure.

Module 1.2: Dail Data &ntr Activities.

Activit 1..1 $maging of documents.Activit 1.. Pre+are c,eat s,eet for $maged details for eac, center.

Activit 1..* #enter Auditor verif and a++roves s,eet.

Activit 1..5 #lient a++roves t,e collection details.

Activit 1.. "rgani9e for data entr.

Module 1.3: Data &ntr.

Activit1.*.1 Data #a+ture into Sstem on t,e same da.

Activit1.*. Data &ntr Activities.

Activit1.*.* Verification of Data entered center auditor.

Activit1.*.5 8atc, Processing of Data

Activit1.*. 53: Securit and Su++ort

Activit1.*.6 #ustomer A++roval of Data Validit. cont=..


5/17


6/17

Feasibility Initiation Planning

E x e c u t i o n

S h u t d o w

n

SalesSales

Process Process

Customer Sinin Pro!ess and "e#uirement Analysis

Agreement

8ase Plan

Document Activities

e!eloping Scoping Proposing "losing

# p e n

i n g

#ontract evie/#ontract evie/#ustomer

$dentification

evie/ /it, #A

$nitial A++roac,

Solution Design

"ustomer

Presentation

evie/ Solution

Process Signoff

Agreed Process

Training to #A

&stimations

Develo+ +ro+osal

A++rovals@egotiations

#ontract signoff

Plan Activities


7/17

$ata Colle!tion A!ti%ities

e!elop ata

collection strategy

Planning Executing "ontrolling "losing

# p e n

i n g

ont,l evie/ont,l evie/

of # Activitiesof # ActivitiesLocation

$dentification

#ollect list of

Accountants

Finali9e Brou+

Train Data &ntr

"+erators Periodicall

ata Entry

Procedures

Data &ntr

Data S,eet

&nter Data

Stam+ and eturn

Data S,eet

evie/ entered Data

Send #ontrol S,eet

to #ustomer Anal9e

&ffectiveness

+eriodicall

Dail #ustomer signoff

evie/ and a++roveevie/ and a++rove

data s,eet for entrdata s,eet for entr


8/17

&denti'i!ation o' $eli%ery Team (CA )''i!e*

Plan Discussion

Planning Executing "ontrolling "losing

# p e n

i n g

Location

$dentification

#ollect list of

Accountants

Send out #,ec% list

Level of &x+erience

Brou+ing

Bat,er $nfo..

aout #A Team

Anal9e Data

Finali9e #A Team

Train Data &ntr

Team Periodicall

ont,l revie/ of

Audit /or%

ont,l revie/ of

#ollectors

Anal9e

&ffectiveness

+eriodicall

#A Team Agreement

signoff

SLA monitoringSLA monitoring


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Controls at Various Locations


10/17

Hub And Spoke

A data collection $ %eed structure in which se!eral geographical location

networ&ed' while each remaining indi!idually managed' pool their wor&

together by contributing to one central ata Systems( The smallercollection centers are re%erred to as the )spo&es) and the central

maintenance o%%ice is re%erred to as the )hub*( Each +ub is maintained

and audited by certi%ied pro%essionals in that ,ob and "entral o%%ice

pro!ides the cutting edge technology ser!ices(


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Local ## C Salem 1Local ## C Salem 1

Local ## C Tiru+ur 1Local ## C Tiru+ur 1

Local ## C adurai 1Local ## C adurai 1

Local ## C #8& 1Local ## C #8& 1

Hub And Spoke

#enter 7u - #,ennai#enter 7u - #,ennai

egion 7u - aduraiegion 7u - adurai

egion 7u - #8&egion 7u - #8&

egion 7u - Tiru+uregion 7u - Tiru+uregion 7u - Salemegion 7u - Salem

egional #enters areegional #enters are

connected to #entral 7uconnected to #entral 7u#om+uters for Data &ntr and#om+uters for Data &ntr and

Data Storage. Data /ill eData Storage. Data /ill e

transmitted t,roug, Securedtransmitted t,roug, Secured

$nternet #onnection$nternet #onnection

#ollection #enters /ill ,ave t,e +rimar res+onsiilit of#ollection #enters /ill ,ave t,e +rimar res+onsiilit of

collecting data from customers and send it for electronic entr.collecting data from customers and send it for electronic entr.

#ollection centers acts as an agent to validate t,e data is#ollection centers acts as an agent to validate t,e data is

delivered and are under t,e custod of t,e same. T,e seconddelivered and are under t,e custod of t,e same. T,e secondlevel of #ollection centers (+redominantl Audit > #A offices)level of #ollection centers (+redominantl Audit > #A offices)

vouc,es t,e aut,enticit and enters t,e data into t,e sstem andvouc,es t,e aut,enticit and enters t,e data into t,e sstem and

t,ese centers are ,oo%ed t,roug, egional 7us to t,e centralt,ese centers are ,oo%ed t,roug, egional 7us to t,e central

com+uters. T,is ensures t,e securit at multi-laer.com+uters. T,is ensures t,e securit at multi-laer.


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Regional Center

ResponsibilitiesLocal ## C adurai 1Local ## C adurai 1

#ollect Data from #ustomer#ollect Data from #ustomer

C P,sical #ollection C P,sical #ollection

- 7andover t,e doc to Audit>- 7andover t,e doc to Audit>

Data &ntr "fficeData &ntr "ffice

Audit #enter C ad 1Audit #enter C ad 1

Validate and &nter Data collected from ##Validate and &nter Data collected from ##

C C Audit data ' related docAudit data ' related doc

- &nter Data into Sstem&nter Data into Sstem

- Send t,e doc to egional 7uSend t,e doc to egional 7u

egional 7u C adegional 7u C ad#ollect Doc and Audit t,e Data entr#ollect Doc and Audit t,e Data entr

com+letioncom+letion

C C Audit data receivedAudit data received

-Stam+ for com+letionStam+ for com+letion

-Scan t,e Doc for /e revie/Scan t,e Doc for /e revie/


13/17

Global View of Transaction Flow

#lient Team#lient Team Data &ntr #enterData &ntr #enter

Scanning #enterScanning #enter

7andover Documents7andover Documents

7andover &ntered Documents7andover &ntered Documents

S c a n D o c u

m e n t i n t o

S ) s t e m s

S c a n D o c u

m e n t i n t o

S ) s t e m s


Bet Data from SstemsBet Data from Sstems

atc, Transaction ' Scanatc, Transaction ' Scan

DocDoc

?sers?sers


14/17

LDC Work Ccle

Local ## C adurai 1Local ## C adurai 1 #ollect Docs in a

sealed coversigned t,e

customer

re+resentative Sort data and

+re+are control

s,eet for deliver

to Audit "ffice

$dentif t,e

Auditor for t,e

client ased on

.". $nstruction

s,eet

Bet #ontrol

S,eet signed

A.". e+s fort,e deliver of

Doc.

eturn t,e

control s,eet to

.". for future

reference.


15/17

Audit !ffice Work Ccle

Audit #enter C ad 1Audit #enter C ad 1 #ollect Docs in a

sealed coversigned t,e

LD#

re+resentative

Sort data and

+re+are control

s,eet for eac,

customer ' data

entr A++roval a

#A of t,e data

entr and t,e

related doc for

aut,enticit and

Validit Send Doc /it,

#ontrol S,eet

signed A.".e+s for t,e

deliver of Doc.

Preserve a co+ of

t,e control s,eet

to .". for future

reference.


16/17


17/17

Central Hub Work Ccle

To egional #enters

1. aintain "nline Securit and

Access

. Provide u+date aout ne/

Accounts

*. Provide com+liance +rocedures

guidelines

5. no/ledge Portals .".

. All ot,er aut,ori9ations

As Data Buardian

1. aintain Data Storage and

securit

. aintain P,sical Securit '

Accessiilit

*. Provide 53:3*6 data

availailit

5. aintain Data Ac,ieve for

agreed numer of ears.

As Tec,nolog Buardian

1. ?+grade Tec,nolog on

continuous asis

. Provide S"P for u+graded

tec,nolog

*. aintain 7ard/are ' Soft/are

licenses under +,sical custod

5. 7old +eriodic discussions /it,

Tec,nolog Vendors

As egulator of 8usiness

1. Provide +rocess! +rocedure and

Buidelines

. #ommunicate rules to follo/

and com+lexit for eac,

customer.

*. aintain forecasts ' Sales

Details

5. aintain +rocurement +lans
