top 10 sharepoint terms and acronyms explained

sharepointmaven.com @gregoryzelfond

WTF?TOP 10 SHAREPOINT TERMSAND ACRONYMS EXPLAINED

GREGORY ZELFOND

sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond

About Me

Gregory Zelfond 10+ years of experience with SharePoint SharePoint advocate, blogger Love to solve business problems using code-free, out of

the box SharePoint configurations Owner of SharePoint Maven (sharepointmaven.com)

http://www.sharepointmaven.com/


About SharePoint Maven

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1. ALERTS

Definition: Notification feature that alerts user about changes to the item or list/library

Alert can be set on Library, List, Item, Document or Page

Set up by the user, customizable on frequency, type of changes, etc.

Accessible from the ribbon


SCREENSHOTS

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2. CHECK-IN/CHECK-OUT

Definition: Feature that prevents multiple people working on the same file and overwriting each other’s changes

When a file is checked out, only person who checked it out can make changes and check the file back in

Accessible from Ribbon or drop-down available from the file name


SCREENSHOTS


3. METADATA

Definition: Metadata is data that describes additional information about a file or a document

Data in Columns = Metadata


SCREENSHOTS

METADATA


4. CONTENT TYPE

Definition: Unique set of metadata (columns) that apply to types of content within an organization

For example Content type “Cars” might have the following

metadata (columns): year, mileage, color, brand, model

In contrast, content type “Books” might have the following metadata (columns): author, title, # of pages


5. OOTB

OOTB = Out of the Box

Definition: Features or functionality available to the end users of SharePoint that work without any customization or costly programming


6. SPD

SPD = Microsoft SharePoint Designer

Definition: Free program/HTML editor from Microsoft that allows to further customize SharePoint sites and web parts beyond out of the box features

Available from SharePoint ribbon


7. WEB PART

Definition: Web Part is a modular and reusable component that can be placed into SharePoint Page to display certain content

Renamed to Apps in SharePoint 2013/Office 365

Think of “Apps” for SharePoint


8. VIEW

Definition: Views allow user to control how information from a certain web-part is displayed

Views allow to group, filter, sort information

View rely heavily on metadata available

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SCREENSHOTS

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9. PERMISSIONS

Definition: Controls who and to what extent has access to sites, libraries and information on SharePoint

Controlled via groups

Permissions can be set at the following levels:– Site– Page– Web Part– Folder– Document/Item


10. VERSION

Definition: Instance of SharePoint entity (document or record) that represents a variant to another instance

Disabled by default. Can be enabled at the web part level

Allows to go back in history (i.e. view older version of the documents or records)


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top 10 sharepoint terms and acronyms explained

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