tools to-simplify march2011
DESCRIPTION
March 15th WebinarTRANSCRIPT
![Page 1: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/1.jpg)
Tools to Simplify Your Life – For Small NPO’s
Mark Shaw Adam King
![Page 2: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/2.jpg)
Some Reminders….
• Mute on…• Phone Audio..
• Enter Audio PIN#• (during) #Pin-number#
• Break• Chat and Time for questions (mute off)
![Page 3: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/3.jpg)
http://www.SlideShare.net/HighwayT
![Page 4: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/4.jpg)
http://highwayt.org/resources
![Page 5: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/5.jpg)
http://techguide.npowermichigan.org
![Page 6: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/6.jpg)
Focus on the small nonprofit (Under 10)
File Sharing – Backups – Security
Collaboration Tools
Quick Wins
Today’s Webinar
![Page 7: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/7.jpg)
File SharingBackups
![Page 8: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/8.jpg)
Popular Approaches to File Sharing and Backups
External HD’s and Flash Drives
$$
$ $
Windows Workgroup Share
![Page 9: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/9.jpg)
Popular Approaches to File Sharing and Backups
NAS and Other SOHO DevicesHosted File Share Services
![Page 10: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/10.jpg)
?
![Page 11: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/11.jpg)
http://hwyt.me/WHS4upto10
![Page 12: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/12.jpg)
Limited to 10 computersPart of the LAN - good performanceEasy to ManageFolder level SecurityAuthentication is integrated to WorkgroupData Duplication Across Drives (if more drives than 1)Phenomenal Image Level BackupsAutomated or Manual BackupRestoration OR File level recovery'sRemote AccessReliableAvailable Add-Ins
External Backup (Amazon s3)AntivirusAdvanced Administration ConsoleOthers….
Purchase OR Build your own???
![Page 13: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/13.jpg)
Home Server: Console
![Page 14: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/14.jpg)
Home Server: Computers & Backup
![Page 15: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/15.jpg)
Home Server: Console View Backups
![Page 16: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/16.jpg)
Home Server: Discrete File Restore
![Page 17: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/17.jpg)
Home Server: Computer Restoration
![Page 18: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/18.jpg)
Home Server: Computer Restoration
![Page 19: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/19.jpg)
Home Server: User Accounts
![Page 20: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/20.jpg)
Home Server: User Accounts
![Page 21: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/21.jpg)
Home Server: Shared Folders
![Page 22: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/22.jpg)
Home Server: Help
![Page 23: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/23.jpg)
Home Server: Add Ins
![Page 24: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/24.jpg)
Home Server: Installation Tips
Consider help with Installation
Do Updates ASAP
Usernames and Pwd’s same between Server and PC’s
Select your Add In’s carefully
Needs Offline Backup
Size the HS to your needs
Size it, Buy or Build$250 to $800 BuyNumber of Drives and Size of DrivesProcessor
![Page 25: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/25.jpg)
VAIL
![Page 26: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/26.jpg)
Code Name “Vail”Beta Released in Q4 2010Expected Release in H1 2011?Changes
Based on 64bit 2008 ServerDrive ExtenderLaunchpad & DashboardBetter Reliability/BackupsBetter Remote ToolsBetter Media Tools
![Page 27: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/27.jpg)
![Page 28: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/28.jpg)
![Page 29: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/29.jpg)
More on VAILOverview Videohttp://www.youtube.com/watch?v=FmnFoI8iqC8
Blogs etc…http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/
http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars
http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/
![Page 30: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/30.jpg)
Break
![Page 31: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/31.jpg)
Collaboration
![Page 32: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/32.jpg)
Google Apps
A set of tools for Email and Collaboration
Free for nonprofits
www.Google.com/a/NPO
![Page 33: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/33.jpg)
Email w/ Google AppsUse your domain name for email:
7 GB of storage space
Hosted service = email is stored online, accessible from any computer, and BACKED
UP!
![Page 34: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/34.jpg)
Email w/ Google AppsStep 1: Register with Google and verify your domain at: www.Google.com/a/NPO
Step 2: Change your MX records so email can flow through Google’s servers
Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook
![Page 36: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/36.jpg)
Web Browser MS Outlook
SYNC
Online web interface
Microsoft Outlook
![Page 37: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/37.jpg)
Shared Calendars w/ Google AppsShare calendars internally with staff
Schedule meetings
Create unlimited “resource calendars” • Internal event calendars
• Project tracking calendars• Room scheduling calendars
• Equipment checkout calendars
![Page 38: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/38.jpg)
SYNC
Online web interface
Microsoft Outlook
![Page 39: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/39.jpg)
Mobile Access w/ Google AppsEasy setup to any mobile phone
Sync email, calendar, and contacts to your phone
![Page 40: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/40.jpg)
Docs w/ Google AppsOnline version of Word and Excel docs
Great for creating and collaborating on a document together
One version of a doc – no emailing versions back and forth
Access anywhere
Replace Microsoft Office…?
![Page 41: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/41.jpg)
![Page 42: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/42.jpg)
Microsoft BPOS $4/user
![Page 43: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/43.jpg)
http://www.microsoft.com/online/transition-center.aspx
![Page 44: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/44.jpg)
OhNo!
Web Meetings
![Page 45: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/45.jpg)
Web Meetings
![Page 46: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/46.jpg)
Web Meetings
![Page 47: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/47.jpg)
Presentations: Slideshare.com Sliderocket.com
![Page 48: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/48.jpg)
Youtube.com
![Page 49: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/49.jpg)
www.skype.com
![Page 50: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/50.jpg)
www.FreeConferenceCall.com
![Page 51: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/51.jpg)
www.MeetingWizard.com
![Page 52: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/52.jpg)
![Page 53: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/53.jpg)
www.surveymonkey.com
![Page 54: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/54.jpg)
Remote Access Toolswww.zolved.com www.join.me
15
![Page 55: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/55.jpg)
http://Join.Me
![Page 56: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/56.jpg)
www.LogMeIn.com
![Page 57: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/57.jpg)
Mobile Technology
Iphone Droid Blackberry
![Page 58: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/58.jpg)
Mobile Technology
Pads &Tablets
Ipad II
Droid
Playbook
![Page 59: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/59.jpg)
“There’s an App for that”
• Mobile and/or Wifi connections• GPS tracking and locator technology• Less expensive• No boot time• Case Workers, Field work, Assessments
![Page 60: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/60.jpg)
http://www.google.com/mobile/maps/
![Page 61: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/61.jpg)
Quick Wins
![Page 62: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/62.jpg)
Our “No Brainer” list
More RAM
Laser not InkjetShared not Individual
Faster Internet is ALWAYS a win
Push it to the Cloud
Wire… not wireless
![Page 63: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/63.jpg)
Our “No Brainer” list
Your Website• Web Content Management• Donate Now
![Page 64: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/64.jpg)
http://www.microsoft.com/Security_Essentials/
Free Antivirus & Antispyware
![Page 65: Tools to-simplify march2011](https://reader034.vdocuments.mx/reader034/viewer/2022042700/5554b494b4c90559398b4697/html5/thumbnails/65.jpg)
chrome.google.com
Browsers