tools for effectively and efficiently managing the peer review process
DESCRIPTION
O aumento do número de subscrições exerce pressão sobre os processos dos periódicos e das editoras, particularmente para os periódicos da SciELO, em uma região em crescimento. Não só aumenta a sobrecarga administrativa e editorial, como exerce pressão sobre os tempos de decisão e pode causar lentidão na publicação. A apresentação analisa algumas das ferramentas disponíveis para auxiliar os periódicos e as editoras a lidar com isso. Primeiro, os autores precisam de um processo de submissão intuitivo que garanta que as submissões estejam prontas para a revisão no recebimento para evitar atrasos e administração adicional. A submissão deve ser flexível e coletar materiais suplementares e outras informações-chave. As características devem incluir a habilidade de controlar direitos autorais e outras disposições legais, e suportar comércio eletrônico. Após o recebimento, os manuscritos precisam ser rastreados de maneira eficaz durante todo o processo de revisão por pares de modo que todos sejam informados e nada seja perdido. Ferramentas são necessárias para a verificação dos manuscritos quanto ao plágio e a duplicação, localização dos melhores revisores e gerenciamento de um processo de notificação automatizado. Pode ser difícil encontrar os melhores revisores, em quantidade suficiente. A automação do processo de revisão e novas ferramentas de localização de revisor pode ser um auxílio. Increasing submission numbers put pressure on journal and publisher processes. This is particularly true for SciELO journals in such a growth region. Not only does this increase add to the administrative and editorial burden, it also puts pressure on decision times and can lead to slower publication. The presentation looks at some of the tools available to help journals and publishers address this. Firstly, authors need an intuitive submission process but one that – to avoid delays and additional administration – ensures submissions are ready for review upon receipt. Submission should be flexible and collect supplementary materials and other key information. Features should also include the ability to manage copyright and other legal forms, and support e-commerce. Once received, manuscripts need to be effectively tracked throughout the entire peer review process so everyone is informed and nothing is lost. Tools are needed to check manuscripts for plagiarism and duplication; locate the best reviewers and manage an automated reminder process. It can be difficult to find the best reviewers and the right number of reviewers – automation of the review process and new reviewer locator tools can help with this.TRANSCRIPT
25 OCTOBER 2013 SCIELO 15, SĀO PAULO, BRAZIL
GLOBAL BUSINESS DEVELOPMENT MANAGER, SCHOLARONEIAN POTTER
TOOLS FOR EFFECTIVELY AND EFFICIENTLY MANAGING THE PEER REVIEW PROCESS
PUBLISHING OUTPUT
!2
!37,791!!
!46,938!!
!12,744!!!14,007!!
!8,782!!!10,224!!
!5,375!!!7,434!!
!2,845!!!4,226!!
!6,891!! !7,062!!
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
2008 2009 2010 2011 2012
Papers with Latin American Authors Web of Science, 2008-2012
BRAZIL
MEXICO
ARGENTINA
CHILE
COLOMBIA
ALL OTHERS
PUBLISHING OUTPUT
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0 500 1,000 1,500 2,000 2,500
CIENCIA RURAL
AIP CONFERENCE PROCEEDINGS
PLOS ONE
ZOOTAXA
FASEB JOURNAL
QUIMICA NOVA
REVISTA BRASILEIRA DE ZOOTECNIA BRAZILIAN
CIENCIA SAUDE COLETIVA
PHYSICAL REVIEW D
ASTRONOMY ASTROPHYSICS
LECTURE NOTES IN COMPUTER SCIENCE
CADERNOS DE SAUDE PUBLICA
ASTROPHYSICAL JOURNAL
PHYSICAL REVIEW B
Top Journals for Latin American Authors Web of Science, 2008-2012
2008
2009
2010
2011
2012
SUBMISSION GROWTH
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0"
50000"
100000"
150000"
200000"
250000"
300000"
2009" 2010" 2011" 2012"
Total&Submissions&(2009&to&2012)&
United"States"
China"
United"Kingdom"
India"
Japan"
Brazil"
Brazil is 16th largest originator of submissions in
ScholarOne Manuscripts
SCIELO FOCUS SUBMISSIONS FROM SCIELO NETWORK
!5
0"
5000"
10000"
15000"
20000"
25000"
30000"
35000"
2009" 2010" 2011" 2012"
Argen-na"
Brazil"
Chile"
Colombia"
Costa"Rica"
Cuba"
Mexico"
Paraguay"
Peru"
Portugal"
Spain"
Uruguay"
Venezuela"
Spain
Brazil
PortugalMexico
Argentina
SCIELO JOURNAL FOCUS SUBMISSIONS TO SCIELO SITES
!6
0"
2000"
4000"
6000"
8000"
10000"
12000"
Brazil"
India"
China"
Turkey"
Iran,"Islamic"Republic"of"
ArgenCna"
Mexico"
Malaysia"
Egypt"
United"States"
Colom
bia"
Pakistan"
Portugal"
Spain"
Nigeria"
Italy"
Taiwan"
Chile"
Poland"
Korea,"Republic"of"
Submissions)to)SciELO)ScholarOne)Manuscripts)Sites)2012)to)date)
Submissions from outside
SciELO region
AN ANATOMY OF THE PEER REVIEW PROCESS
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Manuscript Submission collection of files
and metadata
Editorial Process processing and management of submitted manuscripts
editor assignment and peer review
Production preparation of
accepted manuscripts
Publication print & online
Checks ensure
manuscripts are ready
Editor Assignments pass to suitable
editor
Review select, invite, and
assign suitable reviewers
Decision fate of the
manuscript
Select reviewers
Invite reviewers
Assign reviewers
Reviewers Score
MANUSCRIPT SUBMISSION TOOLS• Metadata collection collect all key manuscript information during
submission • Supplemental material collect all data whether or not for review • File type support flexible support for various submission formats (including
LaTeX) • FundRef link manuscripts to funding source
!8
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Information can be collected throughout the submission process
This is includes configurable custom questions
METADATA COLLECTION COLLECT ALL KEY INFORMATION
SUPPLEMENTAL MATERIAL COLLECT ALL INFORMATION & FILES
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Configurable file designations allow easy identification and categorisation of author-submitted files
Designations can be selected by authors during submission...
...and files are automatically sorted into correct categories and appended if necessary to the proof
FILE TYPE SUPPORT INCLUDE LATEX, OTHER DATA
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Collect all kinds of files including LaTeX & supplementary
Import pre-preprints from arXiv.org
FUNDREF LINKING FUNDING TO OUTCOMES
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ScholarOne Manuscripts can collect funder information during manuscript submission
FUNDREF LINKING FUNDING TO OUTCOMES
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Funding information can be collected during submission
This becomes associated with the manuscript and will passed along to publisher with all other metadata after acceptance
Linking research funding with research outcomes
EDITORIAL TOOLS• ORCID manage user identities • Electronic forms manage copyright & legal requirements • Reports analyse editorial data for journal planning • Plagiarism checking ensure manuscripts are original • Duplicate submission checking avoid publishing mistakes • Open access tools to aid open access publishing • Manuscript transfer move manuscripts between publications • E-commerce collect fees at submission or after acceptance
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Initial functionality Allow users to add ORCID to account
Next release (4.14 December 2014) ‣Validate well-formed INSI 16-character ORCID ‣Retrieve ORCID from registry ‣Push–pull account information from ORCID registry
ORCID MANAGING USER IDENTITIES
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ORCID Registry !
Ian Potter 0000-0002-5356-805X
Publications
Grants
Patents
Affiliations
Works
Funding Agencies
Publishers
Researchers
Institutions
Repositories
ScholarOne
ORCID MANAGING USER IDENTITIES
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Register for an associate an account with an ORCID
ORCID becomes integral to the system and links out to the users ORCID profile
Send Form
Author Completes
Forms Complete
Skip for Now
reminders
Authors can complete directly in their Author Centre
Completion link appears in the Author Centre next to the submitted (or
!17
ELECTRONIC FORMS EFFICIENTLY MANAGE PAPERWORK
E-forms can be tracked as part of the workflow
Any number of forms (e.g. copyright) can be sent to author(s)
Automated reminders based on journal schedule
Manuscript can be held until forms complete or continue to be processed and completed online
(download option available)
REPORTS ANALYSE YOUR DATA
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Reports are integrated directly into the system
Standard reports cover key areas of interest
Build-your-own reports let users construct custom reports from any data
Data is drag-and-dropped into the report table. Reports can be saved and scheduled for email distribution
Filters and other features are available
!19
ITHENTICATE CHECK FOR PLAGIARISM
Manuscript files can be sent to iThenticate
Originality report is returned based on CrossCheck comparison
Full details can be seen in the originality report
A full history of all checks is retained
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DUPLICATE SUBMISSION CHECK AVOID MULTIPLE SUBMISSIONS
Manuscripts can be checked for potential duplicates
Results on based on title & authorship matching criteria
Checks can be within a single title or across several
OPEN ACCESS
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Repository free access – immediately/embargoed
Online
ReviewSubmission Production Publication
E-commerce at submission
E-commerce post-accept
Authorship Pu
blic
atio
n
Metadata Collection
Manuscript Transfer
Custom Metadata
MANUSCRIPT TRANSFER
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Journal A peer-review
Journal B
Journal C Journal D
Journal E
Editor Recs
Ms
XML
Reviewer ReportsAll manuscript
data, files, and completed reviews are transferred
Transfer decision for manuscripts that may be suitable for publication in another title
Transfer decision type and receiving journal
Transfer: author can confirm
Submission
Original
Revision
Post Acceptance
!23
E-COMMERCE COLLECT & MANAGE PAYMENTS
Fees can be collected during submission or...
...after acceptance
Post-acceptance e-commerce is a trackable workflow task
Payments can be managed
Authors pay directly through the system
Configurable options include payment card and payment formula
PEER-REVIEW TOOLS• Efficient tracking and management configurable workflows and
dashboards for visual tracking of manuscripts through the peer review process • Managing reviewer selections selection, automation, and reminder
tools • Finding the best reviewers search and Reviewer Locator tools • Automated reminders chasing pending reviewers without effort • External searches extend your internal database
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Set your required number of reviews
See manuscripts ready for reviewer invitation
See manuscripts awaiting assignment (reviewers can respond automatically)
See manuscripts awaiting scores
!
The dashboard always shows which manuscripts need reviewer selection,
invitation, or assignment !
Each step has a schedule – overdue manuscripts can be listed separately and reminders automated
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PEER REVIEW PROCESS EFFICIENT MANAGEMENT
PEER-REVIEW TOOLS MANAGE REVIEWER SELECTIONS
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Editors can search the journal’s database with a range of search tools to find reviewers
Alternate reviewer lists can be created. Reviewers are invited as others decline
Reviewers who don’t respond to invites can be automatically declined
PEER-REVIEW TOOLS REVIEWER LOCATOR
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Reviewer Locator automatically returns reviewer suggestions from the Web of Science. Suggestions can be added directly to the selection list
All data is linked for additional information and publication history
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PEER-REVIEW TOOLS AUTOMATED REMINDERS
All workflow tasks are allotted a number of days to completion
Reminders can be dispatched before or after this date
and also when the task is completed, when it becomes due, or is abandoned
EmailAll reminders and email templates are journal-configured
AN ANATOMY OF THE PEER REVIEW PROCESS REPRISED
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Manuscript Submission collection of files
and metadata
Editorial Process processing and management of submitted manuscripts
editor assignment and peer review
Production preparation of
accepted manuscripts
Publication print & online
Checks ensure
manuscripts are ready
Editor Assignments pass to suitable
editor
Review select, invite, and
assign suitable reviewers
Decision fate of the
manuscript
Select reviewers
Invite reviewers
Assign reviewers
Reviewers Score
supplementary files | LaTeX |
metadata collection |
FundRef
iThenticate | duplicate
submission checks | e-
forms | ORCID | reports
search & finder tools |
automation & reminders | shared data
portals | external searches
production tools !web services API