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HUMANITARIAN VISA CHECKLIST (TO BE SENT WITH THE VISA APPLICATION)

DOCUMENTS AVAILIBILITY

NOT ENCLOSED

ENCLOSED

ORIGINAL PASSPORT

COMPLETED ONLINE APPLICATION FORM (PRINTED

AND SIGNED)

COLOUR PHOTOGRAPH (3,5 X4,5)

HUMANITARIAN VISA INVITATION

SPONSORSHIP LETTER FROM THE EMPLOYER

TRAVEL INSURANCE

EXTRACT FROM BIRTH CERTIFICATE

(FOR MINORS ONLY)

PARENTAL AUTHORIZATION TO LEAVE BELGIUM

(FOR MINORS ONLY)

A COPY OF BELGIAN ID CARD (IF REQUIRED)

SIGNED SOLEMN DECLARATION

CONTACT INFORMATION

NAME CONTACT NUMBER

EMAIL ADDRESS

PREFERRED DELIVERY ADDRESS:

DATE SIGNATURE

I hereby confirm that I have submitted a complete application and that I know and accept the minimum

processing times required for my visa application.

Date: ________________________________ Signature: ________________________________

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DOCUMENTS REQUIRED

To apply for a single-entry, double-entry or multi-entry humanitarian visa you must provide:

1. Original passport, which must contain at least 2 blank pages visa pages, and which must be valid

for a period of 6 months after the visa expires;

2. Online application form completed on the website visa.kdmid.ru , printed and signed in person

by the applicant.

When selecting the location where you are going to submit your documents, you need to

choose VFS Antwerp

3. Colour photograph 3,5x4,5 - please see Photo Specifications

Your photo should be glued to the application form

4. Humanitarian Visa Invitation. There are three main types:

An invitation to enter the Russian Federation issued by the Ministry of Internal Affairs

Electronic (copy is enough) or original (orange paper. Original needs to be sent)

The decision of The Ministry of Foreign Affairs of Russia to issue a visa

(in this case you will get a 6-digit number. Please send this number to the visa centre

before you submit your application by post)

An invitation from the Russian organization hosting the visitor

(Must be written in Russian)

PLEASE CHECK THE EXAMPLES ATTACHED AFTER THE LIST OF REQURED DOCUMENTS

5. Sponsorship letter from the employer

A letter from the employer with the name of the company, its’ VAT number, brief description of

the business activities, address, phone number, your position as well as providing details regarding

the business or research trip and whether the employer will be covering the costs involved with the

trip.

PLEASE CHECK AN EXAMPLE ATTACHED AFTER THE LIST OF REQURED DOCUMENTS

6. Medical insurance policy document, valid in the territory of the Russian Federation and covering

the entire duration of the visa.

Please note - The medical insurance policy must contain:

the date when the agreement was signed;

the policy number;

the full name of the person insured;

full details of the insurer;

the policy must cover the entire period of stay in Russia for all type of visas;

a list of medical and medical-transport services provided for, including repatriation in

case of death;

the minimum amount of cover must be 30,000 EUR;

the territory must be Worldwide, the Russian Federation, or Europe including Russia;

the signature of the insurer.

Insurance policies and confirmation letters which do not contain the information above and

standard forms stamped by the insurer will not be accepted.

7. FOR MINORS ONLY:

An extract from the birth certificate received in the municipality of Belgium (in

English, French or Dutch) or any other similar foreign authority;

In case if the minor is travelling with only one of the parents : the second parent’s

authorization for leaving the country received in the municipality of Belgium

indicating the dates of the trip;

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- Parental authorization from both parents proving that the minor is allowed to

leave Belgium accompanied by the third person

8. Copy of Belgian ID card (both sides)

Citizens of all countries except for the EU countries should provide a valid Belgian residence

permit with the durability of more than 90 days.

Please note that the citizens of Denmark, Ireland and Great Britain and the Northern Ireland

have to provide a permanent residence permit.

USA citizens do not need to provide a permanent residence permit.

Important: The Consulate General of the Russian Federation in the Kingdom of Belgium may

require additional documents before issuing a visa, may invite you to an interview or extend the

time required for consideration of your visa application.

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www.vfsglobal.com EXAMPLES:

HUMANITARIAN VISA INVITATIONS:

An invitation to enter the Russian Federation issued by the Ministry of Internal Affairs

ELECTRONIC

ORIGINAL

The decision of The Ministry of Foreign Affairs of Russia to issue a visa

Directive number: 227375

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An invitation from the Russian organization hosting the visitor

[на фирменном бланке организации]

ООО «Дельта Инвест»

Россия, 123456, Москва

ул. Знаменка, д. 3

Тел: (495) 245-45-88

Факс: (495) 245-45-90

ИНН 7711223344,

КПП 1111111111

ОГРН 2233445566

р/с 2222222222222222222222 в ОАО «Банк ВТБ»

БИК 3333333333333

В Генеральное консульство Российской

Федерации в Королевстве Бельгия

01 декабря 2011 г.

ПРИГЛАШЕНИЕ

Настоящим письмом ООО «Дельта Инвест» приглашает подданного Бельгии VAN

DAMME RUDY FRANK ROBERT в Российскую Федерацию посетить офисы в Москве,

Санкт-Петербурге и Самаре для проведения переговоров с клиентами компании и

обсуждения текущих проектов (участия в семинаре, выступления на конференции,

проведения тренинга для сотрудников ООО «Дельта Инвест»).

Просим выдать господину VAN DAMME RUDY FRANK ROBERT обыкновенную

деловую (гуманитарную) однократную (двукратную, многократную) визу сроком

действия с 01.01.2012 по 01.02.2012.

Сведения о приглашаемом лице:

ФИО VAN DAMME RUDY FRANK ROBERT

Дата рождения 01.01.1977

Пол мужской

Гражданство (подданство) Бельгия

Номер паспорта EI111111

Дата выдачи 02.02.2011

Дата окончания срока действия 02.02.2016

Государство, место рождения Бельгия, г. Антверпен

Место работы и адрес Belg Invest NV, Rue Haute 11, 1000 Bruxelles, Belgique

Должность Менеджер по работе с корпоративными клиентами

Пункты посещения в РФ Москва, Санкт-Петербург, Самара

ООО «Дельта инвест» берет на себя всю ответственность, связанную с пребыванием г-на

VAN DAMME RUDY FRANK ROBERT на территории РФ, с его передвижением и

выездом в установленные сроки за пределы РФ.

С уважением,

Административный директор [подпись, печать] Иванов П.С.

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xxxxxxxxxxxxx

LETTER OF GUARANTEE Consulate General of The Russian

Federation in Antwerp

Della Faillelaan 20

This letter confirms that the following employee XXXXXXXX travels to Russia for

business/humanirarian/educational/cultural/sport discussions

Full name:

Nationality:

Passport number:

Date of issue:

Date of expiration:

Travel dates:

Organisation to be visited:

Please grant a visa for XXXXXXX. We confirm that XXXXX has a return ticket,

insured by XXXX and all his cost during the stay in Russia will be paid by XXXXX

XXXXXXXXXX

Adress:

Mobile:

Signature + stamp

Sponsorship letter from the employer